Bausch + Lomb
Executive Assistant
Reporting to the CEO, the Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Key responsibilities of the position include: Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team Review correspondence and prepare responses, exercising judgement to reflect CEO's style, or as appropriate flag communications requiring the CEO's attention or identify the right person in the Company to respond Collect and prepare information for meetings with leaders, colleagues, and outside parties Assist with managing the Board of Directors and Committee meetings and materials Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed Make travel arrangements and facilitate completion of expense reports Provide event management support as requested Work collaboratively with other administrative colleagues to ensure executive coverage Qualifications: Ten or more years of professional experience in an executive support or administrative position required with several years' experience as an Executive Assistant to a C-Suite executive High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook required Proven track record of handling highly sensitive information with complete confidentiality Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills Ability to work in a time sensitive, fast paced environment Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed Exceptional organizational skills and impeccable attention to detail High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff Make appropriate, informed decisions regarding priorities and available time Ability to complete a high volume of tasks and projects with little or no guidance Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Able to maintain a high level of integrity and discretion in handling confidential information Excellent judgment is essential Ability to switch gears at a moment's notice This position may be available in the following location(s): US - Miami, FL All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Reporting to the CEO, the Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Key responsibilities of the position include: Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team Review correspondence and prepare responses, exercising judgement to reflect CEO's style, or as appropriate flag communications requiring the CEO's attention or identify the right person in the Company to respond Collect and prepare information for meetings with leaders, colleagues, and outside parties Assist with managing the Board of Directors and Committee meetings and materials Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed Make travel arrangements and facilitate completion of expense reports Provide event management support as requested Work collaboratively with other administrative colleagues to ensure executive coverage Qualifications: Ten or more years of professional experience in an executive support or administrative position required with several years' experience as an Executive Assistant to a C-Suite executive High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook required Proven track record of handling highly sensitive information with complete confidentiality Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills Ability to work in a time sensitive, fast paced environment Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed Exceptional organizational skills and impeccable attention to detail High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff Make appropriate, informed decisions regarding priorities and available time Ability to complete a high volume of tasks and projects with little or no guidance Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Able to maintain a high level of integrity and discretion in handling confidential information Excellent judgment is essential Ability to switch gears at a moment's notice This position may be available in the following location(s): US - Miami, FL All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.