University of Illinois
Medical Education Program Coordinator - Neurology and Rehab Medicine, College of
University of Illinois, Chicago, Illinois, United States, 60601
Neurology Residency Program Coordinator
Under the direction of Program Directors, this position supports the department's Neurology Residency Program by managing licensing, credentialing, onboarding, didactics, and various program logistics. Duties & Responsibilities:
Verification and credentialing: Receive verification and credentialing requests from current and former residents, assist program director in completion, submission, and filing of forms. Communicate with GME regarding verification/credentialing Purchasing: Complete all purchases for the program including hotel/lodging, conference registrations, food order, etc. Complete all corresponding expense reports and order reports. Onboarding at outside institutions: Coordinate with respective outside hospital GME offices to ensure timely start of residents. Instruct residents on requirements and procedures for onboarding, gather and process this information. Filing, mailboxes, Google Drive, New Innovations, Room Reservations, other miscellaneous tasks: Organize resident files electronically within New Innovations and/or Google Drive. Enter resident evaluations in New Innovations for outside rotations. Organize and distribute mail for the program and residents. Set up and manage files, New Innovations, block scheduling, and/or Google Drive for each resident. Assist program directors and chief residents in scheduling meetings, reserving rooms, sending out reminders (ie duty hour logging). Graduation, RITE, Recruitment: Assist with planning, organizing, and purchasing for graduation ceremony annually. Assist with proctoring the Neurology Residency In-training Exam (RITE). Assist with various tasks related to residency recruitment including purchases, interview scheduling and reminders, and preparing summary reports for recruitment committee meetings. Coordination of Clinical Competency Committee and Semiannual Resident Meetings: Coordinate semiannual meetings for the Clinical Competency Committee, semiannual Program Evaluation Committee, and monthly department Education Committee. Assist in agenda preparation, keep minutes, and submit resident Milestones to ACGME. Assist with preparation for and coordination of resident semiannual meetings with the program directors, including scheduling, updating files, and data entry. Create M3 evaluations, distribute weekly to residents, and follow up for completion; manage completion and submission of all M4 elective evaluations. Assign/support faculty teaching experiences (noon lectures, simulation labs), including setup of virtual meetings for lectures, and communicate these scheduled experiences to residents and students on a weekly basis (M3, M4 students, PGY2-4); Facilitate clerkship orientation and clinical overview (conducted by chief residents) for M3 clerkship students at the beginning of each six-week block. Perform other related duties and participate in special projects as assigned. Minimum Qualifications:
High school diploma or equivalent. Any one or combination totaling four (4) years (48 months), from the categories below: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program. Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees.
Under the direction of Program Directors, this position supports the department's Neurology Residency Program by managing licensing, credentialing, onboarding, didactics, and various program logistics. Duties & Responsibilities:
Verification and credentialing: Receive verification and credentialing requests from current and former residents, assist program director in completion, submission, and filing of forms. Communicate with GME regarding verification/credentialing Purchasing: Complete all purchases for the program including hotel/lodging, conference registrations, food order, etc. Complete all corresponding expense reports and order reports. Onboarding at outside institutions: Coordinate with respective outside hospital GME offices to ensure timely start of residents. Instruct residents on requirements and procedures for onboarding, gather and process this information. Filing, mailboxes, Google Drive, New Innovations, Room Reservations, other miscellaneous tasks: Organize resident files electronically within New Innovations and/or Google Drive. Enter resident evaluations in New Innovations for outside rotations. Organize and distribute mail for the program and residents. Set up and manage files, New Innovations, block scheduling, and/or Google Drive for each resident. Assist program directors and chief residents in scheduling meetings, reserving rooms, sending out reminders (ie duty hour logging). Graduation, RITE, Recruitment: Assist with planning, organizing, and purchasing for graduation ceremony annually. Assist with proctoring the Neurology Residency In-training Exam (RITE). Assist with various tasks related to residency recruitment including purchases, interview scheduling and reminders, and preparing summary reports for recruitment committee meetings. Coordination of Clinical Competency Committee and Semiannual Resident Meetings: Coordinate semiannual meetings for the Clinical Competency Committee, semiannual Program Evaluation Committee, and monthly department Education Committee. Assist in agenda preparation, keep minutes, and submit resident Milestones to ACGME. Assist with preparation for and coordination of resident semiannual meetings with the program directors, including scheduling, updating files, and data entry. Create M3 evaluations, distribute weekly to residents, and follow up for completion; manage completion and submission of all M4 elective evaluations. Assign/support faculty teaching experiences (noon lectures, simulation labs), including setup of virtual meetings for lectures, and communicate these scheduled experiences to residents and students on a weekly basis (M3, M4 students, PGY2-4); Facilitate clerkship orientation and clinical overview (conducted by chief residents) for M3 clerkship students at the beginning of each six-week block. Perform other related duties and participate in special projects as assigned. Minimum Qualifications:
High school diploma or equivalent. Any one or combination totaling four (4) years (48 months), from the categories below: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program. Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees.