Aston Carter
Property Administrator
We are seeking a dedicated Administrator to join our team and provide essential administrative support to our management and property team. This role involves a variety of tasks related to administration, accounting, tenant relations, and more. The ideal candidate will have the ability to handle multiple responsibilities efficiently, deliver superior customer service, and maintain accurate documentation and records. Responsibilities Provide direct administrative support to Managers. Track and maintain Certificates of Insurance (COI) for tenants and contractors. Ensure proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables. Regularly check and respond to emails. Prepare express mail packages and manage office supplies for mailing needs. Ensure compliance with management audit requirements. Assist team members with budget preparation for the property. Manage accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment. Handle W-9 forms from vendors. Print Aged Delinquency reports and send delinquency letters to tenants. Prepare manual adjustment forms for miscellaneous tenant service requests. Assist with accounts receivable processes. Provide superior customer service to tenants, clients, contractors, and vendors. Review and update the Tenant Handbook as necessary. Prepare tenant memos and correspondence as directed. Coordinate tenant move-ins and move-outs, acquiring necessary authorizations and documents. Maintain and update tenant, employee, and contractor contact lists regularly. Perform any other duties as assigned by the Manager. Essential Skills Property management Commercial property Data entry Proficient knowledge of Microsoft Word, Excel, and PowerPoint Willingness to learn new software applications Additional Skills & Qualifications Associate or Bachelor's degree preferred One year of related experience and/or training in administrative support or property management desired Experience in the Property Management market is a plus Ability to work flexible hours when necessary Work Environment
This position is 100% on-site in Columbia. The role may require flexible hours which can exceed the standard 8-hour workdays or 40-hour workweeks. Pay and Benefits
The pay range for this position is $26.44 - $28.84/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Columbia,MD. Application Deadline
This position is anticipated to close on Aug 22, 2025.
We are seeking a dedicated Administrator to join our team and provide essential administrative support to our management and property team. This role involves a variety of tasks related to administration, accounting, tenant relations, and more. The ideal candidate will have the ability to handle multiple responsibilities efficiently, deliver superior customer service, and maintain accurate documentation and records. Responsibilities Provide direct administrative support to Managers. Track and maintain Certificates of Insurance (COI) for tenants and contractors. Ensure proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables. Regularly check and respond to emails. Prepare express mail packages and manage office supplies for mailing needs. Ensure compliance with management audit requirements. Assist team members with budget preparation for the property. Manage accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment. Handle W-9 forms from vendors. Print Aged Delinquency reports and send delinquency letters to tenants. Prepare manual adjustment forms for miscellaneous tenant service requests. Assist with accounts receivable processes. Provide superior customer service to tenants, clients, contractors, and vendors. Review and update the Tenant Handbook as necessary. Prepare tenant memos and correspondence as directed. Coordinate tenant move-ins and move-outs, acquiring necessary authorizations and documents. Maintain and update tenant, employee, and contractor contact lists regularly. Perform any other duties as assigned by the Manager. Essential Skills Property management Commercial property Data entry Proficient knowledge of Microsoft Word, Excel, and PowerPoint Willingness to learn new software applications Additional Skills & Qualifications Associate or Bachelor's degree preferred One year of related experience and/or training in administrative support or property management desired Experience in the Property Management market is a plus Ability to work flexible hours when necessary Work Environment
This position is 100% on-site in Columbia. The role may require flexible hours which can exceed the standard 8-hour workdays or 40-hour workweeks. Pay and Benefits
The pay range for this position is $26.44 - $28.84/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Columbia,MD. Application Deadline
This position is anticipated to close on Aug 22, 2025.