The HR Source
Principal Time Management Coordinator
Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We're hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark, New Jersey. Key Responsibilities Manage timekeeping records and perform data entry and corrections in PeopleSoft. Generate and maintain employee schedules, static group updates, and work orders using Maximo. Create reports for time, labor, overtime, and comp time tracking. Track leave accruals (vacation, personal, sick), process sick bank conversions, and maintain compliance with union guidelines. Submit temporary staff leave enrollments and handle petty cash vouchers. Track reimbursements for safety equipment purchases (e.g., shoes, eye wear). Process invoices using SAP and VIM systems. Provide cross-coverage for clerical staff and general administrative support across departments. Requirements Minimum 2 years of full-time administrative experience with a strong background in timekeeping and payroll. Proficiency in Microsoft Office 365 (Word, Excel, Outlook). Strong multitasking and organizational skills, with sharp attention to detail. Ability to work independently in a fast-paced, deadline-driven environment. Excellent communication and interpersonal skills. Preferred Qualifications Experience with PeopleSoft, SAP, and/or Maximo. Familiarity with unionized workforce operations and associated payroll/timekeeping policies. Background supporting a maintenance, facilities, or operations environment. Additional Info Must be able to pass a fingerprint-based criminal background check in accordance with federal security requirements. Must meet administrative testing standards if applicable.
Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We're hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark, New Jersey. Key Responsibilities Manage timekeeping records and perform data entry and corrections in PeopleSoft. Generate and maintain employee schedules, static group updates, and work orders using Maximo. Create reports for time, labor, overtime, and comp time tracking. Track leave accruals (vacation, personal, sick), process sick bank conversions, and maintain compliance with union guidelines. Submit temporary staff leave enrollments and handle petty cash vouchers. Track reimbursements for safety equipment purchases (e.g., shoes, eye wear). Process invoices using SAP and VIM systems. Provide cross-coverage for clerical staff and general administrative support across departments. Requirements Minimum 2 years of full-time administrative experience with a strong background in timekeeping and payroll. Proficiency in Microsoft Office 365 (Word, Excel, Outlook). Strong multitasking and organizational skills, with sharp attention to detail. Ability to work independently in a fast-paced, deadline-driven environment. Excellent communication and interpersonal skills. Preferred Qualifications Experience with PeopleSoft, SAP, and/or Maximo. Familiarity with unionized workforce operations and associated payroll/timekeeping policies. Background supporting a maintenance, facilities, or operations environment. Additional Info Must be able to pass a fingerprint-based criminal background check in accordance with federal security requirements. Must meet administrative testing standards if applicable.