Judicial Branch of Arizona - Maricopa County
Accounts Payable Clerk
Judicial Branch of Arizona - Maricopa County, Phoenix, Arizona, United States, 85001
Accounts Payable Clerk (Judicial Financial Clerk)
The Accounts Payable Clerk (Judicial Financial Clerk) provides the general accounting and reporting functions of the Finance Division within Superior Court Administration. Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position will allow for a telework schedule up to 3 days per week dependent on the needs of the Judicial Branch. Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications: Education: High school diploma or GED Experience: Two (2) years of accounting, bookkeeping, or specialized administrative experience. OR Combined education and experience qualifications: An equivalent combination of post-secondary education and/or job-related experience may substitute for the minimum requirements on a year for year basis. Knowledge, skills, and abilities: Knowledge of Microsoft Office programs such as Outlook, Teams, Adobe Acrobat and Excel. Office procedures such as copying, scanning and filing. Skill in time management and the ability to prioritize a variety of tasks and other specialized clerical support duties with frequent interruptions. Data entry with a high degree of accuracy. Attention to detail. Communication and interpersonal Ability to: Communicate effectively, both verbally and in writing. Assume personal responsibility by working independently and completing work assignments. Contribute and participate as a team-player for positive end results. Demonstrate reliable attendance. Problem-solve by assessing situations, issues, and problems. Exercise independent judgement within legal guidelines and departmental policies and procedures to make a logical decision about the actions to take and/or requesting direction from the Supervisor as necessary. Accurately prepare and maintain records, files, and reports. Maintain a positive attitude. Manage multiple tasks and deadlines. Handle confidential financial information responsibly. Effectively convey information, actively listen and build positive relationships with others. Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.) Routing/receiving invoices for recipient approval, identifying existing purchase orders with sufficient funds and/or requesting new/modifications, ensuring invoices have not been paid previously, keying invoices, uploading supporting documents, and electronically routing keyed invoices. Verifies status of invoices, vendors' information, and resolves discrepancies and issues related to invoice payments. Reviews invoices for purchase of products and services, checking the accuracy of charges listed on invoices against purchase orders or authorizations. Performs data entry that requires a high degree of accuracy. Maintains Excel spreadsheets and databases of moderate complexity. Maintains current and accurate records. Performs quality control audits to ensure accuracy of all work products. Monitors and follows up on requested information and documentation. Answers telephone, Teams calls, monitors/reviews emails, and responds to internal and external customer questions promptly (typically in same or next business day). Responds timely to inquiries from Judicial Branch staff and vendors. Works effectively with internal and external customers in person, by telephone, and email correspondence. Other duties as assigned. Working conditions: May require ability to lift 20 pounds floor to waist and assist with inventory as needed. While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform these tasks. Additional Information Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department. The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
The Accounts Payable Clerk (Judicial Financial Clerk) provides the general accounting and reporting functions of the Finance Division within Superior Court Administration. Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position will allow for a telework schedule up to 3 days per week dependent on the needs of the Judicial Branch. Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications: Education: High school diploma or GED Experience: Two (2) years of accounting, bookkeeping, or specialized administrative experience. OR Combined education and experience qualifications: An equivalent combination of post-secondary education and/or job-related experience may substitute for the minimum requirements on a year for year basis. Knowledge, skills, and abilities: Knowledge of Microsoft Office programs such as Outlook, Teams, Adobe Acrobat and Excel. Office procedures such as copying, scanning and filing. Skill in time management and the ability to prioritize a variety of tasks and other specialized clerical support duties with frequent interruptions. Data entry with a high degree of accuracy. Attention to detail. Communication and interpersonal Ability to: Communicate effectively, both verbally and in writing. Assume personal responsibility by working independently and completing work assignments. Contribute and participate as a team-player for positive end results. Demonstrate reliable attendance. Problem-solve by assessing situations, issues, and problems. Exercise independent judgement within legal guidelines and departmental policies and procedures to make a logical decision about the actions to take and/or requesting direction from the Supervisor as necessary. Accurately prepare and maintain records, files, and reports. Maintain a positive attitude. Manage multiple tasks and deadlines. Handle confidential financial information responsibly. Effectively convey information, actively listen and build positive relationships with others. Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.) Routing/receiving invoices for recipient approval, identifying existing purchase orders with sufficient funds and/or requesting new/modifications, ensuring invoices have not been paid previously, keying invoices, uploading supporting documents, and electronically routing keyed invoices. Verifies status of invoices, vendors' information, and resolves discrepancies and issues related to invoice payments. Reviews invoices for purchase of products and services, checking the accuracy of charges listed on invoices against purchase orders or authorizations. Performs data entry that requires a high degree of accuracy. Maintains Excel spreadsheets and databases of moderate complexity. Maintains current and accurate records. Performs quality control audits to ensure accuracy of all work products. Monitors and follows up on requested information and documentation. Answers telephone, Teams calls, monitors/reviews emails, and responds to internal and external customer questions promptly (typically in same or next business day). Responds timely to inquiries from Judicial Branch staff and vendors. Works effectively with internal and external customers in person, by telephone, and email correspondence. Other duties as assigned. Working conditions: May require ability to lift 20 pounds floor to waist and assist with inventory as needed. While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform these tasks. Additional Information Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department. The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.