Select Milk Producers
Sales Operations Coordinator - Fluid
Select Milk Producers, Coopersville, Michigan, United States, 49404
Sales Operations Coordinator
Select Milk Producers is one of the nation's largest and most progressive dairy cooperatives, with 32 wholly owned subsidiaries, 12 processing plants, and 8 joint ventures including Fair Oaks Farms, Continental Dairy Facilities, Continental Dairy Facilities Southwest, Mill Haven Foods, Select Custom Solutions, GreenLink and Select Services. With over 1,000 employees, the Select Milk family of companies impacts all aspects of the dairy farm business and at the heart of our family of companies, is you. "We strive to go above and beyond what's expected in providing for our families, leading our employees, caring for our land and animals, serving our customers, producing quality milk, and serving one another. This commitment is more than our business, it's in our culture and our character. We believe in being accountable, in doing what's right, in performing at our best, in setting a higher standard." Select Milk Producers and its subsidiaries offer attractive compensation and a best-in-class benefits package that includes but is not limited to medical, vision, dental, life insurance, and more that can be tailored for you and your family. Other benefits for eligible employees include 401(k) up to 6% company match, life and disability insurance, and paid holidays & vacation. We are proud to promote an equal employment opportunity workplace. Summary Of Functions
The Sales Operations Coordinator supports the sales team by managing operational processes, ensuring efficiency, and enabling the team to focus on driving revenue. This role involves handling administrative tasks, managing systems, and providing customer support. Duties And Responsibilities
Process purchase orders (POs) and manage order documentation. Handle all settlements for both purchased and sold fluid products. Handle daily BOLs (Bill of Lading) and COAs (Certificates of Analysis) for customers. Prepare and submit weekly paperwork to relevant departments. Oversee new customer approval processes, ensuring compliance with company policies. Upload and manage sales data in the C3 system, including setting up new customers in C3. Provide cream settlement documentation, analysis and reports to appropriate stakeholders. Responsible for liquid sales order entry, and processing Bill of Ladings, and Certificates of Analysis. Respond to customer inquiries, providing BOLs, COAs, and other requested documentation. Monitor and maintain customer records within internal systems. Responsible for daily fluid schedule Backup for fluid logistics Rotate nights and weekends on call for fluid logistics Assist in freight invoice auditing Provides administrative assistance to all office staff as required or as requested, including word processing, information research, filing, taking, and directing telephone messages. Performs other administrative duties or projects as required or as assigned. Assure confidentiality and discreet handling of all business. Support a company culture of continuous improvement by participating in efficiency and improvement efforts. Perform other duties as assigned by management. Knowledge, Skills, And Abilities Required
Good communication skills and the ability to work well with people is essential. Familiarity with Microsoft Office products including Word, PowerPoint and Excel is required. Experience with C3 or logistics experience is a plus. Education And/Or Experience
A High School diploma or General Education Degree (GED) is required. Competitive Pay, Medical, Dental, Vision, Short-Term & Long-Term Disability, Life Insurance, Flexible Spending, and 401k with a 6% company match. Exempt EEO/Affirmative Action Employer - Continental Dairy Facilities, LLC maintains a continuing policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, national origin, age, physical or mental disability, veteran status, genetic information, or any other protected status.
Select Milk Producers is one of the nation's largest and most progressive dairy cooperatives, with 32 wholly owned subsidiaries, 12 processing plants, and 8 joint ventures including Fair Oaks Farms, Continental Dairy Facilities, Continental Dairy Facilities Southwest, Mill Haven Foods, Select Custom Solutions, GreenLink and Select Services. With over 1,000 employees, the Select Milk family of companies impacts all aspects of the dairy farm business and at the heart of our family of companies, is you. "We strive to go above and beyond what's expected in providing for our families, leading our employees, caring for our land and animals, serving our customers, producing quality milk, and serving one another. This commitment is more than our business, it's in our culture and our character. We believe in being accountable, in doing what's right, in performing at our best, in setting a higher standard." Select Milk Producers and its subsidiaries offer attractive compensation and a best-in-class benefits package that includes but is not limited to medical, vision, dental, life insurance, and more that can be tailored for you and your family. Other benefits for eligible employees include 401(k) up to 6% company match, life and disability insurance, and paid holidays & vacation. We are proud to promote an equal employment opportunity workplace. Summary Of Functions
The Sales Operations Coordinator supports the sales team by managing operational processes, ensuring efficiency, and enabling the team to focus on driving revenue. This role involves handling administrative tasks, managing systems, and providing customer support. Duties And Responsibilities
Process purchase orders (POs) and manage order documentation. Handle all settlements for both purchased and sold fluid products. Handle daily BOLs (Bill of Lading) and COAs (Certificates of Analysis) for customers. Prepare and submit weekly paperwork to relevant departments. Oversee new customer approval processes, ensuring compliance with company policies. Upload and manage sales data in the C3 system, including setting up new customers in C3. Provide cream settlement documentation, analysis and reports to appropriate stakeholders. Responsible for liquid sales order entry, and processing Bill of Ladings, and Certificates of Analysis. Respond to customer inquiries, providing BOLs, COAs, and other requested documentation. Monitor and maintain customer records within internal systems. Responsible for daily fluid schedule Backup for fluid logistics Rotate nights and weekends on call for fluid logistics Assist in freight invoice auditing Provides administrative assistance to all office staff as required or as requested, including word processing, information research, filing, taking, and directing telephone messages. Performs other administrative duties or projects as required or as assigned. Assure confidentiality and discreet handling of all business. Support a company culture of continuous improvement by participating in efficiency and improvement efforts. Perform other duties as assigned by management. Knowledge, Skills, And Abilities Required
Good communication skills and the ability to work well with people is essential. Familiarity with Microsoft Office products including Word, PowerPoint and Excel is required. Experience with C3 or logistics experience is a plus. Education And/Or Experience
A High School diploma or General Education Degree (GED) is required. Competitive Pay, Medical, Dental, Vision, Short-Term & Long-Term Disability, Life Insurance, Flexible Spending, and 401k with a 6% company match. Exempt EEO/Affirmative Action Employer - Continental Dairy Facilities, LLC maintains a continuing policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, national origin, age, physical or mental disability, veteran status, genetic information, or any other protected status.