BAE Systems
Administrative Assistant
BAE Systems is hiring an Administrative Assistant to support our Weapon Systems' Supply Chain onsite in Louisville. This candidate will under limited supervision, perform a variety of complex administrative duties for the Supply Chain Team as well as other functions located in W-building.Act as an information source on organizational policies and procedures; gather, compile, and report information relevant to a given assignment; plan functions; administer organizational correspondence control; and provide assistance to department members.This position is part of our newly created Integrated Operations' Supply Chain Team and would be ideal for a person with great interpersonal skills and can-do attitude.In this position, you will be supporting the Weapon Systems' business full-time, onsite in Louisville, KY.Primary Duties and Responsibilities: Compiles, reviews and analyzes Supply Chain relevant data Uses software for functional area to compile and generate reports Creates correspondence and presentations May design or improve processes to enhance workflow Order and maintain office supplies Calendar/Outlook management for Director Assist with travel bookings and expense reports Assist other administrative personnel as needed Set up meetings, take notes and action items Plan, execute and facilitate various activities and events onsite and offsite Work with BAE Systems' Compliance to execute PIA/NDA with suppliers Effectively collaborate and communicate with key stakeholders Maintains a safe work environment and ensures compliance with safety objectives and policies. Required Education, Experience, & Skills: 4+ Years with HS/GED 2+ Years with AA 0+ Years with BS Experience in Administrative Assistance Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination Experience in SharePoint or other Enterprise Data Management Systems Ability to make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations Excellent Communication, Relationship Management, and Interpersonal skills, capable of collaborating across different functions and departments Strong Business and Financial Acumen Proficiency MS Office Suite (Word, Excel, PowerPoint) Ability to manage, organize, and structure data to support reporting needs Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports Ability to interact effectively with personnel at all levels, inside and outside of the organization Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software Preferred Education, Experience, & Skills: Experience in the Defense/Contracting industry Experience with relevant software applications in a defense environment Pay Information: Full-Time Salary Range: $56554 - $90487Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. About BAE Systems Platforms & Services: BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts
defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repairjust to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
BAE Systems is hiring an Administrative Assistant to support our Weapon Systems' Supply Chain onsite in Louisville. This candidate will under limited supervision, perform a variety of complex administrative duties for the Supply Chain Team as well as other functions located in W-building.Act as an information source on organizational policies and procedures; gather, compile, and report information relevant to a given assignment; plan functions; administer organizational correspondence control; and provide assistance to department members.This position is part of our newly created Integrated Operations' Supply Chain Team and would be ideal for a person with great interpersonal skills and can-do attitude.In this position, you will be supporting the Weapon Systems' business full-time, onsite in Louisville, KY.Primary Duties and Responsibilities: Compiles, reviews and analyzes Supply Chain relevant data Uses software for functional area to compile and generate reports Creates correspondence and presentations May design or improve processes to enhance workflow Order and maintain office supplies Calendar/Outlook management for Director Assist with travel bookings and expense reports Assist other administrative personnel as needed Set up meetings, take notes and action items Plan, execute and facilitate various activities and events onsite and offsite Work with BAE Systems' Compliance to execute PIA/NDA with suppliers Effectively collaborate and communicate with key stakeholders Maintains a safe work environment and ensures compliance with safety objectives and policies. Required Education, Experience, & Skills: 4+ Years with HS/GED 2+ Years with AA 0+ Years with BS Experience in Administrative Assistance Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination Experience in SharePoint or other Enterprise Data Management Systems Ability to make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations Excellent Communication, Relationship Management, and Interpersonal skills, capable of collaborating across different functions and departments Strong Business and Financial Acumen Proficiency MS Office Suite (Word, Excel, PowerPoint) Ability to manage, organize, and structure data to support reporting needs Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports Ability to interact effectively with personnel at all levels, inside and outside of the organization Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software Preferred Education, Experience, & Skills: Experience in the Defense/Contracting industry Experience with relevant software applications in a defense environment Pay Information: Full-Time Salary Range: $56554 - $90487Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. About BAE Systems Platforms & Services: BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts
defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repairjust to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.