Medtronic Plc
Project Coordinator/Admin III - ENT - Lafayette, CO (Onsite)
Medtronic Plc, Lafayette, Colorado, United States, 80026
Administrative And Project Support Specialist
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life
Medtronic's ENT Operating Unit is dedicated to advancing surgical care through innovative technologies that enhance precision, efficiency, and patient outcomes. With a comprehensive portfolio that includes the StealthStation ENT Navigation System, M4 & M5 Microdebriders, NIM Nerve Monitoring Systems, and Coblation Technology, we empower surgeons with cutting-edge tools for minimally invasive ENT procedures. Beyond technology, we are committed to clinical excellence, offering education, training, and research to support healthcare professionals. By continuously pushing the boundaries of innovation, Medtronic is shaping the future of ENT surgery and improving the quality of life for patients worldwide. Join a diverse team of innovators who bring their worldview, their unique backgrounds and their individual life experiences to work every day. It's no accident
we work hard to cultivate a workforce that reflects our patients and partners. We believe it's the only way to drive healthcare forward and remain a global leader in medical technology and solutions. In this role, you will provide high-level administrative and project support to key members of the Ear, Nose & Throat (ENT) leadership team
specifically, the Vice President of Clinical Research & Medical Science (CRMS) and the Chief Financial Officer. This position is based onsite at our Lafayette, CO facility. You will play a critical role in the operational effectiveness of the ENT business. The position requires exceptional organization, the ability to manage competing priorities, and clear, confident communication. You'll independently handle a wide range of complex administrative and project tasks, taking initiative to anticipate and meet the needs of senior leaders. Daily responsibilities include travel coordination, expense reporting, support for on-site and remote activities, and use of various Medtronic software systems. Responsibilities may include the following and other duties may be assigned. Coordinate complex meeting logistics across multiple time zones, including scheduling, preparing agendas, sending reminders, arranging catering (when applicable), and capturing meeting notes or action items. Manage calendars for senior leaders, including scheduling and adjusting meetings, and prioritizing urgent or sensitive matters. Process and track expense reports for leadership and their teams. Route contracts for signatures and handle invoice processing. Support functional operations in CRMS and Finance, including maintaining SharePoint and Microsoft Teams sites, organizing team documentation, and coordinating monthly team meetings. Assist with project coordination by tracking timelines, deliverables, and deadlines. Prepare reports related to projects and budgets, integrating data from multiple sources under the guidance of leadership. Location: Lafayette, CO This is an on-site position and requires to be in the office in Lafayette, CO. Must Have (Minimum Requirements): Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education. Requires a minimum of 4 years of relevant experience. Nice to Have (Preferred Qualifications): Associate or Bachelor's degree preferred Minimum of 4 years' experience providing executive-level administrative support. Self-motivated with strong time management skills; able to prioritize tasks, manage multiple projects, and perform well under pressure in a fast-paced environment. Highly organized and detail-oriented; consistently ensures accuracy in spelling, grammar, formatting, and overall document presentation. Strong verbal and written communication skills with the ability to interact professionally and diplomatically across all levels of the organization. Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to create tables, charts, graphs, and reports from various data sources. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package. A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD): $54,400 - $81,600 The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program). The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below: Medtronic benefits and compensation plans About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission
to alleviate pain, restore health, and extend life
unites a global team of 95,000+ passionate people. We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life
Medtronic's ENT Operating Unit is dedicated to advancing surgical care through innovative technologies that enhance precision, efficiency, and patient outcomes. With a comprehensive portfolio that includes the StealthStation ENT Navigation System, M4 & M5 Microdebriders, NIM Nerve Monitoring Systems, and Coblation Technology, we empower surgeons with cutting-edge tools for minimally invasive ENT procedures. Beyond technology, we are committed to clinical excellence, offering education, training, and research to support healthcare professionals. By continuously pushing the boundaries of innovation, Medtronic is shaping the future of ENT surgery and improving the quality of life for patients worldwide. Join a diverse team of innovators who bring their worldview, their unique backgrounds and their individual life experiences to work every day. It's no accident
we work hard to cultivate a workforce that reflects our patients and partners. We believe it's the only way to drive healthcare forward and remain a global leader in medical technology and solutions. In this role, you will provide high-level administrative and project support to key members of the Ear, Nose & Throat (ENT) leadership team
specifically, the Vice President of Clinical Research & Medical Science (CRMS) and the Chief Financial Officer. This position is based onsite at our Lafayette, CO facility. You will play a critical role in the operational effectiveness of the ENT business. The position requires exceptional organization, the ability to manage competing priorities, and clear, confident communication. You'll independently handle a wide range of complex administrative and project tasks, taking initiative to anticipate and meet the needs of senior leaders. Daily responsibilities include travel coordination, expense reporting, support for on-site and remote activities, and use of various Medtronic software systems. Responsibilities may include the following and other duties may be assigned. Coordinate complex meeting logistics across multiple time zones, including scheduling, preparing agendas, sending reminders, arranging catering (when applicable), and capturing meeting notes or action items. Manage calendars for senior leaders, including scheduling and adjusting meetings, and prioritizing urgent or sensitive matters. Process and track expense reports for leadership and their teams. Route contracts for signatures and handle invoice processing. Support functional operations in CRMS and Finance, including maintaining SharePoint and Microsoft Teams sites, organizing team documentation, and coordinating monthly team meetings. Assist with project coordination by tracking timelines, deliverables, and deadlines. Prepare reports related to projects and budgets, integrating data from multiple sources under the guidance of leadership. Location: Lafayette, CO This is an on-site position and requires to be in the office in Lafayette, CO. Must Have (Minimum Requirements): Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education. Requires a minimum of 4 years of relevant experience. Nice to Have (Preferred Qualifications): Associate or Bachelor's degree preferred Minimum of 4 years' experience providing executive-level administrative support. Self-motivated with strong time management skills; able to prioritize tasks, manage multiple projects, and perform well under pressure in a fast-paced environment. Highly organized and detail-oriented; consistently ensures accuracy in spelling, grammar, formatting, and overall document presentation. Strong verbal and written communication skills with the ability to interact professionally and diplomatically across all levels of the organization. Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to create tables, charts, graphs, and reports from various data sources. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package. A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD): $54,400 - $81,600 The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program). The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below: Medtronic benefits and compensation plans About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission
to alleviate pain, restore health, and extend life
unites a global team of 95,000+ passionate people. We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.