DEME
Tender Document Controller
The role involves organizing incoming and outgoing documentation on Tenders, being point of contact for the Tender Team regarding document management, and organizing check-in meetings with the Team. The Tender Document controller also monitors and manages the Deliverables during the Tender process, flagging bottlenecks or delays to the Tender Manager, and manages some Deliverables' content in agreement with the Tender Manager. Additionally, the Tender Document controller reviews and finalizes the outgoing documents for proper layout and design according to branding guidelines. Your Responsibilities
You manage incoming and outgoing information & documents on Tenders. You create and use SharePoint Views and assign metadata to documentation, using your own organizational skills. You read and analyze relevant tender documents and are able to act proactively on the Client's and Tender Team's needs in terms of organizing the outgoing Tender Submission. You provide the Tender Team with the most user-friendly access to information such as client query responses, tender documents, and set up a system that helps the Tender Team save time and effort on administrative jobs. You are aware of DEME's branding guidelines and templates and use the Document Management & Collaboration procedure and latest templates for the creation of outgoing documents. You handle the Deliverables preparation and organization, and plan in frequent check-in meetings with the Tender Manager on the status. You are aware of the status of all Deliverables during the Tender process and you flag possible bottlenecks or delays in finalizations in time to the Tender Manager. In agreement with the Tender Manager, you are responsible for the content of some Deliverables. You review documentation written by the Tender Team for proper layout and design according to a set of branding guidelines. Your Profile
Administratively precise, efficient, and accurate Proactive and enthusiastic Enthusiastic user of Microsoft applications Word, SharePoint (knowledge of Views, Lists, Pages, Metadata attribution, SharePoint permission settings,...), PowerPoint and Teams. Fluent in English. Other languages a bonus. You are able to keep focus under changing circumstances and can provide qualitative work before deadlines. Our Offer
An extensive mobility program for a healthy work-life balance. A permanent training track which allows you to develop yourself personally and professionally. A stimulating, innovative workplace with numerous growth opportunities. A people-oriented environment with an interactive health program and a focus on employee wellbeing.
The role involves organizing incoming and outgoing documentation on Tenders, being point of contact for the Tender Team regarding document management, and organizing check-in meetings with the Team. The Tender Document controller also monitors and manages the Deliverables during the Tender process, flagging bottlenecks or delays to the Tender Manager, and manages some Deliverables' content in agreement with the Tender Manager. Additionally, the Tender Document controller reviews and finalizes the outgoing documents for proper layout and design according to branding guidelines. Your Responsibilities
You manage incoming and outgoing information & documents on Tenders. You create and use SharePoint Views and assign metadata to documentation, using your own organizational skills. You read and analyze relevant tender documents and are able to act proactively on the Client's and Tender Team's needs in terms of organizing the outgoing Tender Submission. You provide the Tender Team with the most user-friendly access to information such as client query responses, tender documents, and set up a system that helps the Tender Team save time and effort on administrative jobs. You are aware of DEME's branding guidelines and templates and use the Document Management & Collaboration procedure and latest templates for the creation of outgoing documents. You handle the Deliverables preparation and organization, and plan in frequent check-in meetings with the Tender Manager on the status. You are aware of the status of all Deliverables during the Tender process and you flag possible bottlenecks or delays in finalizations in time to the Tender Manager. In agreement with the Tender Manager, you are responsible for the content of some Deliverables. You review documentation written by the Tender Team for proper layout and design according to a set of branding guidelines. Your Profile
Administratively precise, efficient, and accurate Proactive and enthusiastic Enthusiastic user of Microsoft applications Word, SharePoint (knowledge of Views, Lists, Pages, Metadata attribution, SharePoint permission settings,...), PowerPoint and Teams. Fluent in English. Other languages a bonus. You are able to keep focus under changing circumstances and can provide qualitative work before deadlines. Our Offer
An extensive mobility program for a healthy work-life balance. A permanent training track which allows you to develop yourself personally and professionally. A stimulating, innovative workplace with numerous growth opportunities. A people-oriented environment with an interactive health program and a focus on employee wellbeing.