Another Source
Chief Administrative Officer and Executive Assistant to the President- Universit
Another Source, Oakland, California, United States, 94601
Chief Administrative Officer & Executive Assistant To The President
The University of California, Office of the President (UCOP) is recruiting a Chief Administrative Officer and Executive Assistant to the President to join their team in Oakland, CA. The University of California, Office of the President (UCOP) is the system-wide headquarters of the University of California, supporting the 10 campuses, five medical centers, and three national laboratories that make up the UC system. At the heart of UCOP is the President's Executive Office (PEO), the central hub for executive strategy, governance, and policy alignment. The PEO drives cross-system coordination and operational support for the President, overseeing strategic initiatives and managing critical executive functions. It also includes the System-wide Office of Civil Rights and the UCOP Ombuds Office, and collaborates closely with the Board of Regents, campus leadership, and all UCOP divisions to advance the University's mission of excellence, access, public service, and research. This role supports President James B. Milliken, who became the 22nd President of the University of California in August 2025. A nationally respected higher education leader with over three decades of executive experience, President Milliken previously served as chancellor of the University of Texas System, chancellor of The City University of New York (CUNY), the nation's largest urban university system, and president of the University of Nebraska. His leadership is defined by a commitment to equity, innovation, and academic excellence across complex, mission-driven institutions. The Chief Administrative Officer & Executive Assistant to the President will play a vital role in executing high-level strategic initiatives with clarity, precision, and impact. You will serve as a central point of coordination between the President's office and a broad network of internal and external stakeholders, including the Regents, chancellors, campus leadership, and system-wide partners. This is not a conventional executive assistant role. It is a mission-critical leadership position that blends executive operations, strategic advisory, and organizational management at the highest level of a world-class public university system. The successful candidate will bring a combination of exceptional judgment, political and cultural acumen, and operational sophistication, while also leading a high-performing team and ensuring the seamless advancement of the President's priorities. The anticipated annual salary range for this position is $185,000 - $205,000 dependent on experience. How you will spend your time: Serve as a primary advisor and liaison to the President, ensuring priorities are advanced and decisions are well-informed. Manage the President's calendar, briefing process, and high-level engagements with Regents, campus leaders, and external stakeholders. Anticipate needs, resolve complex issues, and ensure seamless execution of strategic priorities. Handle confidential and sensitive matters with the utmost discretion. Leadership & Office Management Oversee the operations of the President's Executive Office in collaboration with the VP & Chief of Staff and Chief Policy Advisor. Lead, mentor, and develop the PEO administrative team. Establish operational objectives, policies, and processes that impact the UC system at large. Ensure consistent, high-quality information flow through effective correspondence, briefing, and reporting systems. Operational Decision-Making & Collaboration Partner with senior leaders to make operational decisions that have organization-wide implications. Integrate office operations with broader institutional strategies and governance processes. Required Qualifications: Bachelor's degree or equivalent combination of education and senior-level experience. 10+ years of progressively responsible executive leadership, administrative management, and/or chief of staff experience. 5+ years of management experience. Proven ability to lead teams, set strategic priorities, and motivate others to achieve results. Exceptional relationship-building, influence, and communication skills across diverse stakeholders. Deep experience managing complex budgets, human resources, and operational functions. Demonstrated capacity to anticipate executive needs and execute with minimal direction. Strong analytical and problem-solving skills; adept at navigating ambiguity. Commitment to upholding organizational policies, ethics, and standards. Preferred Qualifications: Advanced degree. Executive leadership experience in higher education, public institutions, or large research universities. Advanced knowledge of California and Federal higher education policies and compliance frameworks. Deep understanding of UC's governance, systemwide operations, and institutional priorities. Expertise in aligning departmental strategy with enterprise-level mission and vision. University of California Office of the President (UCOP) offers a comprehensive benefits package for fulltime staff. Learn more about the benefits here.
The University of California, Office of the President (UCOP) is recruiting a Chief Administrative Officer and Executive Assistant to the President to join their team in Oakland, CA. The University of California, Office of the President (UCOP) is the system-wide headquarters of the University of California, supporting the 10 campuses, five medical centers, and three national laboratories that make up the UC system. At the heart of UCOP is the President's Executive Office (PEO), the central hub for executive strategy, governance, and policy alignment. The PEO drives cross-system coordination and operational support for the President, overseeing strategic initiatives and managing critical executive functions. It also includes the System-wide Office of Civil Rights and the UCOP Ombuds Office, and collaborates closely with the Board of Regents, campus leadership, and all UCOP divisions to advance the University's mission of excellence, access, public service, and research. This role supports President James B. Milliken, who became the 22nd President of the University of California in August 2025. A nationally respected higher education leader with over three decades of executive experience, President Milliken previously served as chancellor of the University of Texas System, chancellor of The City University of New York (CUNY), the nation's largest urban university system, and president of the University of Nebraska. His leadership is defined by a commitment to equity, innovation, and academic excellence across complex, mission-driven institutions. The Chief Administrative Officer & Executive Assistant to the President will play a vital role in executing high-level strategic initiatives with clarity, precision, and impact. You will serve as a central point of coordination between the President's office and a broad network of internal and external stakeholders, including the Regents, chancellors, campus leadership, and system-wide partners. This is not a conventional executive assistant role. It is a mission-critical leadership position that blends executive operations, strategic advisory, and organizational management at the highest level of a world-class public university system. The successful candidate will bring a combination of exceptional judgment, political and cultural acumen, and operational sophistication, while also leading a high-performing team and ensuring the seamless advancement of the President's priorities. The anticipated annual salary range for this position is $185,000 - $205,000 dependent on experience. How you will spend your time: Serve as a primary advisor and liaison to the President, ensuring priorities are advanced and decisions are well-informed. Manage the President's calendar, briefing process, and high-level engagements with Regents, campus leaders, and external stakeholders. Anticipate needs, resolve complex issues, and ensure seamless execution of strategic priorities. Handle confidential and sensitive matters with the utmost discretion. Leadership & Office Management Oversee the operations of the President's Executive Office in collaboration with the VP & Chief of Staff and Chief Policy Advisor. Lead, mentor, and develop the PEO administrative team. Establish operational objectives, policies, and processes that impact the UC system at large. Ensure consistent, high-quality information flow through effective correspondence, briefing, and reporting systems. Operational Decision-Making & Collaboration Partner with senior leaders to make operational decisions that have organization-wide implications. Integrate office operations with broader institutional strategies and governance processes. Required Qualifications: Bachelor's degree or equivalent combination of education and senior-level experience. 10+ years of progressively responsible executive leadership, administrative management, and/or chief of staff experience. 5+ years of management experience. Proven ability to lead teams, set strategic priorities, and motivate others to achieve results. Exceptional relationship-building, influence, and communication skills across diverse stakeholders. Deep experience managing complex budgets, human resources, and operational functions. Demonstrated capacity to anticipate executive needs and execute with minimal direction. Strong analytical and problem-solving skills; adept at navigating ambiguity. Commitment to upholding organizational policies, ethics, and standards. Preferred Qualifications: Advanced degree. Executive leadership experience in higher education, public institutions, or large research universities. Advanced knowledge of California and Federal higher education policies and compliance frameworks. Deep understanding of UC's governance, systemwide operations, and institutional priorities. Expertise in aligning departmental strategy with enterprise-level mission and vision. University of California Office of the President (UCOP) offers a comprehensive benefits package for fulltime staff. Learn more about the benefits here.