City of Bellevue
Secretary
Job Category: Admin Services Full-Time On-site City of Bellevue, Bellevue, NE 68005, USA Description
If you have the needed qualifications, please complete an application. This position is subject to a veterans' preference. CITY OF BELLEVUE JOB DESCRIPTION Full-Time CEA Hourly Range $20.20 - $28.15 POSITION TITLE: Secretary - Administrative Services REPORTS TO: Human Service Manager SUPERVISES:---- PURPOSE OF POSITION: Responsible for assisting in the efficient operation of a department, by performing numerous administrative support functions that includes maintaining confidentiality and utilizing sound judgment. ESSENTIAL FUNCTIONS: Prepares, compiles and maintains a variety of departmental records, reports, correspondence, memos, agenda, purchase orders and other documents related to departmental policies or procedures. Utilizes discretion to resolve problems/complaints encountered, while following established departmental policies and procedures into consideration. Prepares billings, processes accounts receivable and payable. Assist in maintaining inventory of departmental supplies and orders as necessary. Confers with persons seeking information, obtains required data and makes necessary determinations and calculations, answers questions and explains procedures regarding a wide variety of billings, ordinances and other City policies and regulations. Schedules minibus reservations for Specialized Transportation Service. Operates two-way radio to dispatch appropriate personnel and maintain contact with departmental employees. Transcribes and prepares documents in final format and ensures accuracy and completeness. Answers the telephone, directs calls to appropriate personnel, takes accurate messages and/or handles inquiries. Establishes and maintains a paper or electronic filing system of departmental documents. Monitor timesheet entries of department staff for review and approval by the Director. Makes copies of correspondence and other printed material. SCHEDULES AND MAINTAINS AN UP-TO-DATE APPOINTMENT CALENDAR FOR THE HUMAN SERVICE MANAGER AND THE HUMAN RESOURCES DIRECTOR. OPENS, READS, ROUTES AND DISTRIBUTES MAIL AND OTHER MATERIALS AND RESPONDS INDEPENDENTLY TO ROUTINE MATTERS. COMPILES AND PREPARES REPORTS, FORMS, DATA, DEPOSITS AND SUMMARIES, CHECKING AGAINST A VARIETY OF RECORDS IN ORDER TO ENSURE COMPLETE AND ACCURATE INFORMATION. *ATTENDANCE AT ASSIGNED WORK LOCATION IS AN ESSENTIAL FUNCTION. PROVIDES BACK-UP SUPPORT FOR THE HR ASSISTANT. PERFORMS OTHER DUTIES AS DIRECTED OR AS THE SITUATION DICTATES. ESSENTIAL KNOWLEDGE, EXPERIENCE AND ABILITY: Knowledge of the structure and content of the English language including meaning and spelling of words Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures and technology. Knowledge of and experience in utilizing a variety of computer systems, hardware and software packages. Knowledge of and ability to utilize general office procedures, standard clerical techniques and office equipment. Ability to maintain departmental records, to compile information and prepare accurate reports. Ability to work independently, prioritize work, meet deadlines and make decisions on the basis of established procedures and policies. Ability to communicate effectively both orally and in writing. Ability to understand and follow both oral and written instructions. Ability to perform accurate mathematical calculations such as addition, subtraction, multiplication and division using a calculator, ten-key adding machine or manually. Ability to maintain cooperative working relationships with fellow employees, supervisors, government officials and the general public. Ability to maintain the confidentiality of all departmental documents and transactions. EDUCATION AND EXPERIENCE: High School diploma or equivalent. Previous secretarial experience is preferred. ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed indoors in an office setting and requires routine bending, lifting and carrying supplies, books, files and other materials. The incumbent is required to frequently sit for extended periods of time, talk, hear and must have the ability to transport themselves from various locations within the fleet maintenance building. Hand-eye coordination is necessary to operate computers and various other pieces of equipment. While performing the duties, the incumbent is required to use hands to finger, handle, feel or operate objects or controls and to reach with hands and arms. Work hours may occasionally be required in times of darkness. Vision abilities required include close vision and the ability to adjust focus. The noise level is usually quiet or moderate. Must have the ability to lift and/or carry equipment, supplies and other materials weighing up to 10 lbs. and occasionally lift and/or carry materials weighing up to 25lbs. The City of Bellevue is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. If specific accommodations are needed in order to apply for this position, please contact the Personnel Office at (402) 293-3019.
Job Category: Admin Services Full-Time On-site City of Bellevue, Bellevue, NE 68005, USA Description
If you have the needed qualifications, please complete an application. This position is subject to a veterans' preference. CITY OF BELLEVUE JOB DESCRIPTION Full-Time CEA Hourly Range $20.20 - $28.15 POSITION TITLE: Secretary - Administrative Services REPORTS TO: Human Service Manager SUPERVISES:---- PURPOSE OF POSITION: Responsible for assisting in the efficient operation of a department, by performing numerous administrative support functions that includes maintaining confidentiality and utilizing sound judgment. ESSENTIAL FUNCTIONS: Prepares, compiles and maintains a variety of departmental records, reports, correspondence, memos, agenda, purchase orders and other documents related to departmental policies or procedures. Utilizes discretion to resolve problems/complaints encountered, while following established departmental policies and procedures into consideration. Prepares billings, processes accounts receivable and payable. Assist in maintaining inventory of departmental supplies and orders as necessary. Confers with persons seeking information, obtains required data and makes necessary determinations and calculations, answers questions and explains procedures regarding a wide variety of billings, ordinances and other City policies and regulations. Schedules minibus reservations for Specialized Transportation Service. Operates two-way radio to dispatch appropriate personnel and maintain contact with departmental employees. Transcribes and prepares documents in final format and ensures accuracy and completeness. Answers the telephone, directs calls to appropriate personnel, takes accurate messages and/or handles inquiries. Establishes and maintains a paper or electronic filing system of departmental documents. Monitor timesheet entries of department staff for review and approval by the Director. Makes copies of correspondence and other printed material. SCHEDULES AND MAINTAINS AN UP-TO-DATE APPOINTMENT CALENDAR FOR THE HUMAN SERVICE MANAGER AND THE HUMAN RESOURCES DIRECTOR. OPENS, READS, ROUTES AND DISTRIBUTES MAIL AND OTHER MATERIALS AND RESPONDS INDEPENDENTLY TO ROUTINE MATTERS. COMPILES AND PREPARES REPORTS, FORMS, DATA, DEPOSITS AND SUMMARIES, CHECKING AGAINST A VARIETY OF RECORDS IN ORDER TO ENSURE COMPLETE AND ACCURATE INFORMATION. *ATTENDANCE AT ASSIGNED WORK LOCATION IS AN ESSENTIAL FUNCTION. PROVIDES BACK-UP SUPPORT FOR THE HR ASSISTANT. PERFORMS OTHER DUTIES AS DIRECTED OR AS THE SITUATION DICTATES. ESSENTIAL KNOWLEDGE, EXPERIENCE AND ABILITY: Knowledge of the structure and content of the English language including meaning and spelling of words Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures and technology. Knowledge of and experience in utilizing a variety of computer systems, hardware and software packages. Knowledge of and ability to utilize general office procedures, standard clerical techniques and office equipment. Ability to maintain departmental records, to compile information and prepare accurate reports. Ability to work independently, prioritize work, meet deadlines and make decisions on the basis of established procedures and policies. Ability to communicate effectively both orally and in writing. Ability to understand and follow both oral and written instructions. Ability to perform accurate mathematical calculations such as addition, subtraction, multiplication and division using a calculator, ten-key adding machine or manually. Ability to maintain cooperative working relationships with fellow employees, supervisors, government officials and the general public. Ability to maintain the confidentiality of all departmental documents and transactions. EDUCATION AND EXPERIENCE: High School diploma or equivalent. Previous secretarial experience is preferred. ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed indoors in an office setting and requires routine bending, lifting and carrying supplies, books, files and other materials. The incumbent is required to frequently sit for extended periods of time, talk, hear and must have the ability to transport themselves from various locations within the fleet maintenance building. Hand-eye coordination is necessary to operate computers and various other pieces of equipment. While performing the duties, the incumbent is required to use hands to finger, handle, feel or operate objects or controls and to reach with hands and arms. Work hours may occasionally be required in times of darkness. Vision abilities required include close vision and the ability to adjust focus. The noise level is usually quiet or moderate. Must have the ability to lift and/or carry equipment, supplies and other materials weighing up to 10 lbs. and occasionally lift and/or carry materials weighing up to 25lbs. The City of Bellevue is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. If specific accommodations are needed in order to apply for this position, please contact the Personnel Office at (402) 293-3019.