thatgamecompany
Workplace and Facilities Coordinator
thatgamecompany, El Segundo, California, United States, 90245
Workplace & Facilities Coordinator (Part-time/Contract)
Reporting to: Vice President of Finance We are looking for a dynamic, friendly, responsible and trustworthy contractor Coordinator who lives within a 10 mile radius of our office in El Segundo. Available at a moments notice. Weekly hours are at 5 hours minimum. Hourly rate is at $50/hour. This role serves as a back-up for our part-time Office Manager. Day-to-day tasks will be led by the Office Manager. Core Responsibilities
Serve as the on-site point person for: General maintenance Mailing, shipping, and receiving Deliveries, supplies, equipment, bills Ad hoc errands Provide operational and administrative support to all employees and on-site visitors Execute and uphold office policies authored by HR Conduct office tours for employees on-site Coordinate and support on-site meetings and events in partnership with internal teams Assist departments with special projects (e.g., large shipments, office events) Facilities and Operations
Manage all office services, ensuring operations and procedures are organized and efficient Oversee, automate, and simplify daily routines Manage on-site storage as required Coordinate office moves Manage and maintain appliances, systems, and supplies in the common kitchen area (including coffee/beverage services) Coordinate special maintenance (e.g., carpet cleaning, floor waxing, window cleaning) Point of contact for property management Point person for tenant space planning projects Manage facilities-related expenses and the overall office budget Safety & Security
Manage and oversee parking passes, badge access system and video surveillance - Issue and deactivate parking passes and employee/visitor badges Manage and oversee the security alarm system Manage and oversee the visitor management system Coordinate safety training Conduct monthly safety inspections as per company requirements Report any safety or security concerns Vendor & IT Coordination
Manage all external vendors and service requests Coordinate with IT on all office equipment Coordinate and request Certificates of Insurance for on-site vendors Administrative & Employee Support
Partner with scheduled teams for on-site meetings/events Provide ongoing support for visitors and internal employees Handle ad-hoc projects from the Operations team through the VP of Finance Must-haves: 5+ years experience managing office facilities/workplace operations 5+ years experience with: Postage and shipping equipment General office equipment (copiers, printers, etc.) Experience working with trades (electrical, plumbing, HVAC) Familiarity with physical security practices and safety administration Ability to manage projects and collaborate with both technical and business stakeholders Strong verbal and written communication skills Fluency in both Mac and PC platforms Advanced proficiency in: Microsoft Office Suites Google Workspace Slack Zoom Confluence Perks: Paid Time Off, Holidays and Two Weeks Winter Break Employees and their dependents get medical, dental, and vision coverage, regardless of their level, tenure, or position within the company. Moreover, these benefits start on the first day of the jobtheres no waiting period before they kick in. Pet Insurance for those who need it too. Compassionate leave for employees who needs to take care of their family members Pre-tax wellness stipend Pre-tax work from home stipend Access our savings plan (401K program) with company match Mental health resources including Headspace membership and Employee Assistance Program (EAP) Discount portal for everyday goods and services Employee inclusive and diversity initiatives such as Grow Together Support for personal professional development We look forward to meeting you! Applicants must be authorized to work for any employer in the U.S. Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.
Reporting to: Vice President of Finance We are looking for a dynamic, friendly, responsible and trustworthy contractor Coordinator who lives within a 10 mile radius of our office in El Segundo. Available at a moments notice. Weekly hours are at 5 hours minimum. Hourly rate is at $50/hour. This role serves as a back-up for our part-time Office Manager. Day-to-day tasks will be led by the Office Manager. Core Responsibilities
Serve as the on-site point person for: General maintenance Mailing, shipping, and receiving Deliveries, supplies, equipment, bills Ad hoc errands Provide operational and administrative support to all employees and on-site visitors Execute and uphold office policies authored by HR Conduct office tours for employees on-site Coordinate and support on-site meetings and events in partnership with internal teams Assist departments with special projects (e.g., large shipments, office events) Facilities and Operations
Manage all office services, ensuring operations and procedures are organized and efficient Oversee, automate, and simplify daily routines Manage on-site storage as required Coordinate office moves Manage and maintain appliances, systems, and supplies in the common kitchen area (including coffee/beverage services) Coordinate special maintenance (e.g., carpet cleaning, floor waxing, window cleaning) Point of contact for property management Point person for tenant space planning projects Manage facilities-related expenses and the overall office budget Safety & Security
Manage and oversee parking passes, badge access system and video surveillance - Issue and deactivate parking passes and employee/visitor badges Manage and oversee the security alarm system Manage and oversee the visitor management system Coordinate safety training Conduct monthly safety inspections as per company requirements Report any safety or security concerns Vendor & IT Coordination
Manage all external vendors and service requests Coordinate with IT on all office equipment Coordinate and request Certificates of Insurance for on-site vendors Administrative & Employee Support
Partner with scheduled teams for on-site meetings/events Provide ongoing support for visitors and internal employees Handle ad-hoc projects from the Operations team through the VP of Finance Must-haves: 5+ years experience managing office facilities/workplace operations 5+ years experience with: Postage and shipping equipment General office equipment (copiers, printers, etc.) Experience working with trades (electrical, plumbing, HVAC) Familiarity with physical security practices and safety administration Ability to manage projects and collaborate with both technical and business stakeholders Strong verbal and written communication skills Fluency in both Mac and PC platforms Advanced proficiency in: Microsoft Office Suites Google Workspace Slack Zoom Confluence Perks: Paid Time Off, Holidays and Two Weeks Winter Break Employees and their dependents get medical, dental, and vision coverage, regardless of their level, tenure, or position within the company. Moreover, these benefits start on the first day of the jobtheres no waiting period before they kick in. Pet Insurance for those who need it too. Compassionate leave for employees who needs to take care of their family members Pre-tax wellness stipend Pre-tax work from home stipend Access our savings plan (401K program) with company match Mental health resources including Headspace membership and Employee Assistance Program (EAP) Discount portal for everyday goods and services Employee inclusive and diversity initiatives such as Grow Together Support for personal professional development We look forward to meeting you! Applicants must be authorized to work for any employer in the U.S. Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.