USA Jobs
Bilingual Spanish Administrative Assistant
We are looking for a bilingual Spanish Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position where you will play a key role in ensuring the smooth operation of administrative tasks and supporting various departments. If you thrive in a fast-paced environment and excel at multitasking, this is an excellent opportunity to showcase your organizational and communication skills. Responsibilities: Manage office supplies by monitoring inventory levels and placing monthly orders as needed. Coordinate travel arrangements for team members, including flights, accommodations, and transportation, ensuring compliance with company policies. Conduct research and oversee both short-term and long-term projects with attention to detail and accuracy. Organize and facilitate virtual meetings and conference calls, including WebEx setups. Provide support to other administrative staff during busy periods or vacations to maintain workflow consistency. Handle mail services, including regular US mail, FedEx, and courier deliveries. Prepare and clean up conference rooms for meetings, including IT equipment setup, furniture arrangement, and catering needs. Create and compile high-quality documents, books, and presentations as requested. Maintain calendars for executives, scheduling meetings and resolving conflicts effectively. Process expense reports promptly and ensure accurate reconciliation of costs. Requirements: Proven experience as an Administrative Assistant or in a similar role. Strong proficiency in managing calendars, scheduling, and coordinating meetings. Excellent organizational skills with the ability to prioritize tasks effectively. Proficiency in handling travel arrangements, including international itineraries. Ability to create and edit accurate and well-structured documents and presentations. Exceptional communication skills, both written and verbal. Familiarity with mail handling processes and courier services. Competence in using virtual meeting platforms such as WebEx.
We are looking for a bilingual Spanish Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position where you will play a key role in ensuring the smooth operation of administrative tasks and supporting various departments. If you thrive in a fast-paced environment and excel at multitasking, this is an excellent opportunity to showcase your organizational and communication skills. Responsibilities: Manage office supplies by monitoring inventory levels and placing monthly orders as needed. Coordinate travel arrangements for team members, including flights, accommodations, and transportation, ensuring compliance with company policies. Conduct research and oversee both short-term and long-term projects with attention to detail and accuracy. Organize and facilitate virtual meetings and conference calls, including WebEx setups. Provide support to other administrative staff during busy periods or vacations to maintain workflow consistency. Handle mail services, including regular US mail, FedEx, and courier deliveries. Prepare and clean up conference rooms for meetings, including IT equipment setup, furniture arrangement, and catering needs. Create and compile high-quality documents, books, and presentations as requested. Maintain calendars for executives, scheduling meetings and resolving conflicts effectively. Process expense reports promptly and ensure accurate reconciliation of costs. Requirements: Proven experience as an Administrative Assistant or in a similar role. Strong proficiency in managing calendars, scheduling, and coordinating meetings. Excellent organizational skills with the ability to prioritize tasks effectively. Proficiency in handling travel arrangements, including international itineraries. Ability to create and edit accurate and well-structured documents and presentations. Exceptional communication skills, both written and verbal. Familiarity with mail handling processes and courier services. Competence in using virtual meeting platforms such as WebEx.