GMining Ventures
Executive Assistant
In 2020, G Mining Ventures (GMIN) was created to acquire direct ownership of projects and capitalize on the value uplift that successful mine development offers. In July 2024, GMIN acquired the Oko West project. The Oko West Project is a new gold discovery in northwest Guyana. It is located south of the historical "Oko" gold district, some 95 km west of Georgetown. To ensure the achievement of this large-scale project, G Mining Ventures is looking for an experienced and motivated individual to fill the position of: Executive Assistant To provide business development and administrative support that includes coordination of Site Leadership Team (SLT) meetings, travels and activities, organizing executive visits, leading facility management for administrative office, and performing a variety of administrative duties. Key Responsibilities
Provides administrative support Handles routine and straightforward administrative duties such as: data entry, filing, record keeping, and preparing communication Prepares presentations, spreadsheets, and other materials to aid the department in decision making Prepares meeting agendas, follows up on action items, and coordinates communication material Coordinates events including preparing the meeting space, ordering food, tidying the room, preparing handouts and materials, and coordinating travel arrangements as needed Manage office leases and subleases including rent payments and corresponding with the finance department to recreate various sublease invoices Liaising with Corporate Secretary including distributing and compiling corporate records as well as documents Provides basic level customer support Acts as an ambassador for the team, including greeting guests, answering main phone lines, and handling basic inquiries In charge of receiving all mail and couriers. Aid different departments Demonstrates exceptional organizational skills and ability to respond to multiple and often competing priorities Prepare, book, follow-up, and verify executive and director travel/hotel arrangements and ad hoc requests Other duties as required Reviews incoming and outgoing correspondence and materials directed to executives and brings significant items to their attention including general invoice approvals and payment Interact with both internal and external executives, assistants, and consultants, to coordinate a variety of executive meetings, dinners, and travel Complete and reconcile expense reports/credit card statements for all C-suite executives and coordinate with Accounts Payable to ensure payment People Treat all colleagues, business partners, and other stakeholders with respect Display excellent values of Safety, Integrity, Sustainability, Inclusion, and Responsibility in all actions Participate in capability training per company procedure Advise GM on critical communication to address employee engagement Support the Communications team in preparing GM Business Update videos, Staff calls, Townhall meetings, and other GM communications Operational Excellence SLT coordination: Coordinate Site Leadership Team meetings, including sending out invitations, setting up meeting agendas, organizing meeting locations and technology requirements, consolidated presentation materials, and making meeting minutes as needed Senior Roundtable log keeping: Manage administration of meetings Visitor facilitation: Liaise with executives, business assistants, and departments on site to organize site visits, including setting a clear agenda, organizing logistics, and hosting the activities on site Travel arrangements: Liaise with the Protocol department to organize efficient travel Schedule management: Support the GM and SLT members in scheduling activities in an effective way Management Reporting: Research, compile and prepare data for administrative reports and presentations. Design management reports as required (e.g. project portfolio report, monthly performance report), coordinate data submission and consolidate information to provide the SLT with adequate management reports Facility Management: Lead operational management of the administrative office, creating notifications for support and performing procurement for office supplies Qualifications/Skills and Experience
A minimum of a Degree in Business Administration, Project Management or equivalent A minimum of 2 to 5 years of related work experience in construction and or mining Experience with best practices in corporate governance, legal structure and corporate filings is ideal Additional
Advance proficiency in Microsoft office suite Effective communication skills, verbal and written Proven ability to balance several tasks simultaneously and excellent organizational skills Ability to work with others in a team environment Flexibility to undertake a variety of assignments Pleasant and courteous in interpersonal interactions Highly motivated and independently driven with a sense of urgency Working Conditions
Position based at the OKO Project site Work Schedule
14 days on/7 days Off Transport, accommodations, and meals provided on site Compensation Package
Permanent Full-Time Competitive Salary Competitive benefits, bonus, and group insurances
In 2020, G Mining Ventures (GMIN) was created to acquire direct ownership of projects and capitalize on the value uplift that successful mine development offers. In July 2024, GMIN acquired the Oko West project. The Oko West Project is a new gold discovery in northwest Guyana. It is located south of the historical "Oko" gold district, some 95 km west of Georgetown. To ensure the achievement of this large-scale project, G Mining Ventures is looking for an experienced and motivated individual to fill the position of: Executive Assistant To provide business development and administrative support that includes coordination of Site Leadership Team (SLT) meetings, travels and activities, organizing executive visits, leading facility management for administrative office, and performing a variety of administrative duties. Key Responsibilities
Provides administrative support Handles routine and straightforward administrative duties such as: data entry, filing, record keeping, and preparing communication Prepares presentations, spreadsheets, and other materials to aid the department in decision making Prepares meeting agendas, follows up on action items, and coordinates communication material Coordinates events including preparing the meeting space, ordering food, tidying the room, preparing handouts and materials, and coordinating travel arrangements as needed Manage office leases and subleases including rent payments and corresponding with the finance department to recreate various sublease invoices Liaising with Corporate Secretary including distributing and compiling corporate records as well as documents Provides basic level customer support Acts as an ambassador for the team, including greeting guests, answering main phone lines, and handling basic inquiries In charge of receiving all mail and couriers. Aid different departments Demonstrates exceptional organizational skills and ability to respond to multiple and often competing priorities Prepare, book, follow-up, and verify executive and director travel/hotel arrangements and ad hoc requests Other duties as required Reviews incoming and outgoing correspondence and materials directed to executives and brings significant items to their attention including general invoice approvals and payment Interact with both internal and external executives, assistants, and consultants, to coordinate a variety of executive meetings, dinners, and travel Complete and reconcile expense reports/credit card statements for all C-suite executives and coordinate with Accounts Payable to ensure payment People Treat all colleagues, business partners, and other stakeholders with respect Display excellent values of Safety, Integrity, Sustainability, Inclusion, and Responsibility in all actions Participate in capability training per company procedure Advise GM on critical communication to address employee engagement Support the Communications team in preparing GM Business Update videos, Staff calls, Townhall meetings, and other GM communications Operational Excellence SLT coordination: Coordinate Site Leadership Team meetings, including sending out invitations, setting up meeting agendas, organizing meeting locations and technology requirements, consolidated presentation materials, and making meeting minutes as needed Senior Roundtable log keeping: Manage administration of meetings Visitor facilitation: Liaise with executives, business assistants, and departments on site to organize site visits, including setting a clear agenda, organizing logistics, and hosting the activities on site Travel arrangements: Liaise with the Protocol department to organize efficient travel Schedule management: Support the GM and SLT members in scheduling activities in an effective way Management Reporting: Research, compile and prepare data for administrative reports and presentations. Design management reports as required (e.g. project portfolio report, monthly performance report), coordinate data submission and consolidate information to provide the SLT with adequate management reports Facility Management: Lead operational management of the administrative office, creating notifications for support and performing procurement for office supplies Qualifications/Skills and Experience
A minimum of a Degree in Business Administration, Project Management or equivalent A minimum of 2 to 5 years of related work experience in construction and or mining Experience with best practices in corporate governance, legal structure and corporate filings is ideal Additional
Advance proficiency in Microsoft office suite Effective communication skills, verbal and written Proven ability to balance several tasks simultaneously and excellent organizational skills Ability to work with others in a team environment Flexibility to undertake a variety of assignments Pleasant and courteous in interpersonal interactions Highly motivated and independently driven with a sense of urgency Working Conditions
Position based at the OKO Project site Work Schedule
14 days on/7 days Off Transport, accommodations, and meals provided on site Compensation Package
Permanent Full-Time Competitive Salary Competitive benefits, bonus, and group insurances