Senior Accountant - General Ledger and Fixed Assets

Senior Accountant - General Ledger and Fixed Assets

Job Description

Posted Monday, March 17, 2025 at 6:00 AM

JOB TITLE: Senior Accountant

DEPARTMENT/DIVISION: Finance

REPORTS TO: Director or Controller

SUMMARY: Responsible for performing complex, professional accounting activities requiring incumbents to be subject matter experts related to assignments. Positions either manage Accounts Payable, Capital Projects, Fixed Assets, Payroll, Financial Reporting, or the General Ledger, including revenue collection and accounting. Work requires general direction, working from broad goals and policies.

ESSENTIAL JOB FUNCTIONS:

1. Performs complex accounting activities, which may include: reviewing, researching, and analyzing transactions; tracking and analyzing expenditures; reconciling and analyzing accounts; researching technical accounting issues; compiling financial data reconciliation of fiscal accounts and financial system models; performing other related activities.
2. Prepares, submits, and reviews a variety of reports, reconciliations, and statements to and from internal departments, financial institutions, and external government agencies.
3. Assists in the testing and implementation of City hardware and software applications that interface with financial systems and/or impact revenue collection and expenditure calculations.
4. Provides training and advice to customer Departments on best practices related to maintaining financial records and monitoring accounts.
5. Calculates, adjusts, prepares, and posts journal entries.
6. Participates in conducting and facilitating the completion of financial and/or operational audits.
7. Participates in vendor selection and management activities, which includes: soliciting short-term bids from vendors; defining specifications; recommending vendor selection; placing orders from vendors; evaluating the performance of vendors; and processing vendor payments.
8. May supervise financial services support staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
9. Participates in meeting the Comptrollers Transparency Requirements and updating of city websites.
10. Assists in preparing and implementing accounting-related policies and procedures; makes recommendations and/or updates existing accounting policy and procedure manuals.
11. Performs other duties as assigned.

POSITION SPECIFIC FUNCTIONS:

Senior Accountant Accounts Payable & Payroll

1. Coordinates Accounts Payable activities and staff.
2. Ensures timely payments of vendor invoices and expense reports, maintains accurate records and control reports.
3. Oversees the bi-weekly payroll functions.
4. Responsible for monthly and annual reconciliation processes for AP and Payroll.
5. Responsible for budget encumbrance creation and traceability.
6. Trains city staff on accounts payable procedures and policies.
7. Supervises financial services support staff, compiles, analyzes, and reports financial information to management.
8. Responsible for Annual W2 & 1099s reporting within IRS.
9. Participates in the preparation of the citys Annual Comprehensive Financial Report (ACFR).
10. Coordinates activities of General Ledger and Payroll staff.
11. Coordinates with city staff for proper reporting of cash procedures to ensure proper financial reporting in financial statements.
12. Responsible for monthly and annual reconciliation processes.
13. Identifies, records fixed assets as determined by policy for proper accounting treatments in financial statements, performs disposition of assets and books yearly depreciation.
14. Trains city staff on proper cash recording procedures.
15. Supervises financial services support staff.
16. Responsible for Annual Public Improvement Districts distributions.

SUPERVISORY/BUDGET RESPONSIBILITIES:

1. May serve as a first-line supervisor over financial services support staff.

KNOWLEDGE, SKILLS, AND ABILITIES:

1. Knowledge of supervisory principles and practices.
2. Knowledge of Governmental Accounting Standards Board (GASB) pronouncements.
3. Knowledge of asset capitalization standards and depreciation.
4. Knowledge of Generally Accepted Accounting Principles (GAAP).
5. Knowledge of applicable Federal, State, and Local laws, rules, and regulations.
6. Knowledge of automated financial management software packages.
7. Skilled in prioritizing and evaluating the work of subordinate staff.
8. Skilled in analyzing and evaluating complex accounting and/or auditing situations.
9. Skilled in reconciling cash and other related accounts.
10. Skilled in preparing journal entries.
11. Skilled in entering information into databases and/or spreadsheets.
12. Skilled in performing mathematical calculations.
13. Skilled in recording, analyzing, verifying, reconciling, and reporting accounting transactions.
14. Skilled in preparing complex analysis in support of preparing financial statements and reports.
15. Skilled in maintaining records.
16. Skilled in researching discrepancies.
17. Skilled in prioritizing, organizing, and managing multiple simultaneous projects.
18. Skilled in reading, interpreting, applying, and explaining rules, regulations, policies, and procedures.
19. Skilled in preparing clear and concise reports.
20. Skilled in gathering and analyzing information and making recommendations based on findings and in support of organizational goals.
21. Skilled in operating a computer and related software applications.
22. Skilled in communicating effectively with a variety of individuals.

MINIMUM QUALIFICATIONS:

1. Bachelors Degree in Accounting, Finance, or a related field.
2. Three years of progressively responsible accounting experience.

PREFERENCES:

1. Three years of governmental accounting experience.
2. Experience in testing impacts of financial software implementations.

WORKING CONDITIONS:

1. Frequent reaching, sitting, talking, seeing, hearing, and manual dexterity.
2. Occasional lifting and carrying up to 10 pounds.
3. Work is typically performed in a standard office environment.

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