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Under the general supervision and direction of the Accounting Manager, the Accounting Assistant performs various accounting duties associated with all aspects of this department. Work may require more than 30 hours per week to perform positions essential duties.
Essential Core Accounting Functions : In consultation with and oversite from the Accounting Manager:
Accounts Receivable:
- Assist with processing payments.
- Review prior daily cash receipts to bank report.
- Post COBRA reimbursements into ProLaw.
Accounts Payable:
- Process firm credit card expense reports.
- Process employee expense reimbursements.
- Assist with invoice data entry.
- Assist with weekly ACH payment.
- Monitor closed matters for WIP.
- Review hard costs in WIP that are less than extended amount.
- Assist with Prebill edits.
- Import soft costs (Pacer, Relativity, postage, CopiTrak).
- Email Perspective Clients (07000) activity reports and process changes.
- Provide fee and cost reports to Complex Litigation team for tracking purposes
Month end:
- Run and send out individual Attorney month end reports.
- Perform 401K general ledger reconciliation.
- Perform petty cash reconciliation.
- Create and send AP invoices on Hold report.
General and Other Accounting:
- Review and sort daily incoming physical mail.
- Assist with special projects and perform various administrative and accounting duties as required.
- Assist with year-end closing.
- Always maintain strict confidentiality.
The outline above is intended to describe the general content and requirements for the performance of this position. It should not be construed as an exhaustive statement of accounting essential functions and expectations.
Position Requirements:
- Proficient in accounting software, Microsoft Office Suite, or similar software.
- Possess math, excel, and computational skills.
- Attention to detail with accurate data entry skills.
- Must be highly organized and capable of timely managing multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Excellent interpersonal skills.
- Possess exceptional customer-service skills internally with attorneys and staff and externally with firm clients and vendors.
Physical Requirements:
- Prolonged periods spent sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at time.
Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Part-time
Job function
Job function
Accounting/Auditing-
Industries
Law Practice
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Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
Disability insurance
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