Michigan Staffing
Post-Award Administration Specialist
Position Summary: General job functions will entail independently performing post-award functions for an assigned group of investigators in the College of Natural Science consisting primarily of managing project aspects including financial oversight, compliance, reporting and administrative coordination. Qualified candidates will be highly organized and self-motivated as well as able to balance multiple tasks and deliver high-quality analysis within sponsor deadlines. Individuals will be expected to build rapport with faculty, departmental staff, and central pre-award, post-award and compliance offices. In addition, candidates will have a strong sense of ownership and accountability for their work and will exercise excellent independent judgement. Occasional after-normal-business-hours and weekend administrative, educational, and training events may be required. Characteristic Duties -- Responsibilities (60%) Provide post-award administration of grants, contracts, and sub-contracts. Coordinate subcontract and sponsor communication. Function as university fiscal officer on project accounts. This includes being responsible for timely cost redistributions, reimbursements, travel, vendor, and subcontract payments. Facilitate ordering of supplies, services, and equipment as directed by Primary Investigator. Coordinate processing of cost-share entries and effort reporting. Prepare and distribute ongoing financial and budget reporting and advise on ongoing stewardship of grant funds. Review project budget status with investigators and prepare financial aspects of interim and final financial and technical progress reports. Update project budgets and cost allocations as changes in project plans are identified. Facilitate the administration, monitoring, and financial management of moderately complex projects in accordance with applicable federal, state, local, and university policies, procedures, and regulations. Work with HR Administrator to provide information needed for hiring of project staff. Assist pre-award team with contract execution, account setup, and activation. Help investigators resolve problems with proposals, contracts, financial reports, and/or accounts receivable. Consult with sponsors, faculty, and personnel to determine expense allowability, cost-sharing requirements, prepare financial reports, and provide advice on proper procedures and guidelines. Follow up on expense issues with appropriate project personnel. Coordinate annual and final report submissions to funding agencies with all relevant stakeholders. Collect information required in audits and site visits. Work with investigators to analyze problems or needs and develop solutions by drawing on position of expertise. Participate in special projects as assigned. Research Compliance (30%) Conduct highly competent review of applications for compliance with regulations and policies and assist other project personnel in ensuring compliance with research guidelines and requirements of regulatory agencies. Create a variety of reports, documents, and correspondence for regulatory agencies and internal purposes to assist in the ongoing monitoring and evaluation of a project's progress. Identify problems and/or inconsistencies and recommend corrective actions as appropriate. Guide the investigator in the preparation of regulatory and progress reports. Audits financials, billing, data collection, and regulatory documentation as required. Professional Development and Service (~5%) Pursue continuing education related to the field of Research Administration and Professional Development, including but not limited to conference/tr
Position Summary: General job functions will entail independently performing post-award functions for an assigned group of investigators in the College of Natural Science consisting primarily of managing project aspects including financial oversight, compliance, reporting and administrative coordination. Qualified candidates will be highly organized and self-motivated as well as able to balance multiple tasks and deliver high-quality analysis within sponsor deadlines. Individuals will be expected to build rapport with faculty, departmental staff, and central pre-award, post-award and compliance offices. In addition, candidates will have a strong sense of ownership and accountability for their work and will exercise excellent independent judgement. Occasional after-normal-business-hours and weekend administrative, educational, and training events may be required. Characteristic Duties -- Responsibilities (60%) Provide post-award administration of grants, contracts, and sub-contracts. Coordinate subcontract and sponsor communication. Function as university fiscal officer on project accounts. This includes being responsible for timely cost redistributions, reimbursements, travel, vendor, and subcontract payments. Facilitate ordering of supplies, services, and equipment as directed by Primary Investigator. Coordinate processing of cost-share entries and effort reporting. Prepare and distribute ongoing financial and budget reporting and advise on ongoing stewardship of grant funds. Review project budget status with investigators and prepare financial aspects of interim and final financial and technical progress reports. Update project budgets and cost allocations as changes in project plans are identified. Facilitate the administration, monitoring, and financial management of moderately complex projects in accordance with applicable federal, state, local, and university policies, procedures, and regulations. Work with HR Administrator to provide information needed for hiring of project staff. Assist pre-award team with contract execution, account setup, and activation. Help investigators resolve problems with proposals, contracts, financial reports, and/or accounts receivable. Consult with sponsors, faculty, and personnel to determine expense allowability, cost-sharing requirements, prepare financial reports, and provide advice on proper procedures and guidelines. Follow up on expense issues with appropriate project personnel. Coordinate annual and final report submissions to funding agencies with all relevant stakeholders. Collect information required in audits and site visits. Work with investigators to analyze problems or needs and develop solutions by drawing on position of expertise. Participate in special projects as assigned. Research Compliance (30%) Conduct highly competent review of applications for compliance with regulations and policies and assist other project personnel in ensuring compliance with research guidelines and requirements of regulatory agencies. Create a variety of reports, documents, and correspondence for regulatory agencies and internal purposes to assist in the ongoing monitoring and evaluation of a project's progress. Identify problems and/or inconsistencies and recommend corrective actions as appropriate. Guide the investigator in the preparation of regulatory and progress reports. Audits financials, billing, data collection, and regulatory documentation as required. Professional Development and Service (~5%) Pursue continuing education related to the field of Research Administration and Professional Development, including but not limited to conference/tr