Kansas Staffing
Space Planning Coordinator - Facilities Management (FM)
Kansas Staffing, Kansas City, Kansas, United States, 66115
Space Planning Coordinator - Facilities Management (FM)
The Facilities Space Planning Coordinator plays a key role in supporting the Space Administrator in the planning, management, and reporting of space across the University. This position serves as a vital liaison between Facilities Management and campus departments, working closely with faculty, staff, and leadership to ensure space is allocated strategically and used efficiently. The Facilities Planner helps maintain accurate space inventory records, prepares reports for institutional and external stakeholders, and coordinates projects related to office and laboratory relocations. Job Responsibilities: Space Planning and Inventory Management Reporting and Data Maintenance Executive Space Committee Support Campus Signage and Wayfinding Oversight Facilities Support and Internal Coordination Space Planning and Inventory Management: Collaborate with the Space Administrator to support institution-wide strategic space planning, ensuring the effective and efficient use of office, laboratory, and administrative space. Maintain and regularly update the KUMC space inventory in FAMIS360, ensuring data integrity and alignment with organizational objectives, grant requirements, and compliance standards. Audit and ensure each space record includes complete and accurate details, including: total square footage and space configuration, functional room use codes in accordance with state and federal reporting standards, descriptive room functions supporting academic, research, and operational categorization, and accurate occupant assignment and departmental affiliation. Reporting and Data Maintenance: Prepare and deliver detailed, data-driven reports on space utilization and allocation trends using Microsoft Excel and AccruentCAD. Tailor reports to the needs of campus leadership, planning committees, and external agencies such as the Kansas Board of Regents. Lead the annual space and occupancy verification survey, collaborating with department liaisons to ensure timely updates and accurate assignment of space across campus. Analyze trends and inconsistencies in space usage data to identify optimization opportunities and support long-term campus planning initiatives. Uphold best practices in data governance to ensure that space information is auditable, current, and readily accessible for decision-making. Executive Space Committee Support: Coordinate and prepare comprehensive meeting materials for the Executive Space Committee, including agendas, documentation packets, project updates, and recommendations. Attend and document committee meetings, capturing accurate meeting minutes, action items, and decisions for formal recordkeeping and follow-up. Serve as a central point of contact for Executive Space Committee members, facilitating communication and ensuring continuity across meetings and planning efforts. Campus Signage and Wayfinding Oversight: Manage the ongoing design, installation, and maintenance of all campus wayfinding and identification signage, ensuring consistency with campus branding and accessibility standards. Oversee updates to elevator directories, overhead navigation signage, and room signage, working with departments to reflect space and personnel changes in a timely and professional manner. Conduct periodic audits of signage campus-wide and initiate corrective actions to improve the user experience for visitors, students, and employees. Facilities Support and Internal Coordination: Maintain and routinely update the building contact database for the Facilities Management department to support building operations, emergency planning, and day-to-day communication. Plan and coordinate all aspects of office and departmental relocation and move projects, including: serving as the primary point of contact for affected stakeholders to ensure a smooth transition, developing detailed move schedules and logistics plans that minimize disruption, coordinating with internal teams such as Jayhawk Construction, IT/Telecommunications.
The Facilities Space Planning Coordinator plays a key role in supporting the Space Administrator in the planning, management, and reporting of space across the University. This position serves as a vital liaison between Facilities Management and campus departments, working closely with faculty, staff, and leadership to ensure space is allocated strategically and used efficiently. The Facilities Planner helps maintain accurate space inventory records, prepares reports for institutional and external stakeholders, and coordinates projects related to office and laboratory relocations. Job Responsibilities: Space Planning and Inventory Management Reporting and Data Maintenance Executive Space Committee Support Campus Signage and Wayfinding Oversight Facilities Support and Internal Coordination Space Planning and Inventory Management: Collaborate with the Space Administrator to support institution-wide strategic space planning, ensuring the effective and efficient use of office, laboratory, and administrative space. Maintain and regularly update the KUMC space inventory in FAMIS360, ensuring data integrity and alignment with organizational objectives, grant requirements, and compliance standards. Audit and ensure each space record includes complete and accurate details, including: total square footage and space configuration, functional room use codes in accordance with state and federal reporting standards, descriptive room functions supporting academic, research, and operational categorization, and accurate occupant assignment and departmental affiliation. Reporting and Data Maintenance: Prepare and deliver detailed, data-driven reports on space utilization and allocation trends using Microsoft Excel and AccruentCAD. Tailor reports to the needs of campus leadership, planning committees, and external agencies such as the Kansas Board of Regents. Lead the annual space and occupancy verification survey, collaborating with department liaisons to ensure timely updates and accurate assignment of space across campus. Analyze trends and inconsistencies in space usage data to identify optimization opportunities and support long-term campus planning initiatives. Uphold best practices in data governance to ensure that space information is auditable, current, and readily accessible for decision-making. Executive Space Committee Support: Coordinate and prepare comprehensive meeting materials for the Executive Space Committee, including agendas, documentation packets, project updates, and recommendations. Attend and document committee meetings, capturing accurate meeting minutes, action items, and decisions for formal recordkeeping and follow-up. Serve as a central point of contact for Executive Space Committee members, facilitating communication and ensuring continuity across meetings and planning efforts. Campus Signage and Wayfinding Oversight: Manage the ongoing design, installation, and maintenance of all campus wayfinding and identification signage, ensuring consistency with campus branding and accessibility standards. Oversee updates to elevator directories, overhead navigation signage, and room signage, working with departments to reflect space and personnel changes in a timely and professional manner. Conduct periodic audits of signage campus-wide and initiate corrective actions to improve the user experience for visitors, students, and employees. Facilities Support and Internal Coordination: Maintain and routinely update the building contact database for the Facilities Management department to support building operations, emergency planning, and day-to-day communication. Plan and coordinate all aspects of office and departmental relocation and move projects, including: serving as the primary point of contact for affected stakeholders to ensure a smooth transition, developing detailed move schedules and logistics plans that minimize disruption, coordinating with internal teams such as Jayhawk Construction, IT/Telecommunications.