Compunnel Inc.
Local candidates only!
The following information aims to provide potential candidates with a better understanding of the requirements for this role. Job Title:
Executive Assistant Work Location:
1585 Broadway New York NY USA 10036 Pay Rate: $30/hr on W2 (no benefits) Period
08/07/2025 to 02/06/2026 Description:
Role is 5 days a week in office. There is no opportunity for remote working. Summary of Primary Role Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support. Key Internal/External Contacts Daily interaction with all levels of management and professionals throughout Morgan Stanley. Primary Responsibilities Administrative Support • Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed • Reserve conference rooms • Coordinating and reserving Visitor Office Space • Coordination of incoming and outgoing deliveries and packages • Serve as floor fire wardens • Back up basic administrative functions • Projects as required Expense Management • Process invoices through SMAART system • Process and approve Ariba orders for office supplies, business cards, stationery, etc. Provide backup support when needed for maintenance/facility requests • Submit request tickets to assist Office Services Manager with: o Office cleaning/spills o Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.) o Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine) o Garbage pickup/Confidential Waste bin deliveries o Light bulb replacement o Replacement Office/Desk/Filing cabinet keys o Air conditioning/heating adjustments o Mechanical issues (i.e., air vent malfunctions) o Headset, webcam, speaker puck installations when requested • Assist with onboarding new hires and transferred employees • Oversee headset, webcam, speaker puck inventory • Stock new hire desks with basic office supplies and ensures workstation and telephone are connected • Assist with coordination of packing and shipping termed employees personal items • Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving • Update and maintain floorplans • Office Nameplate replacements/updates • Espace/Manhattan seating updates • Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday • Process Market Data requests Technical Skills:
Microsoft Office Applications helpful Skills: Excellent communication, writing, judgment, and problem–solving skills, strong attention to detail, solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues, ability to work in a face-paced environment and handle multiple tasks concurrently, flexible to taking on additional tasks as department grows or changes.
The following information aims to provide potential candidates with a better understanding of the requirements for this role. Job Title:
Executive Assistant Work Location:
1585 Broadway New York NY USA 10036 Pay Rate: $30/hr on W2 (no benefits) Period
08/07/2025 to 02/06/2026 Description:
Role is 5 days a week in office. There is no opportunity for remote working. Summary of Primary Role Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support. Key Internal/External Contacts Daily interaction with all levels of management and professionals throughout Morgan Stanley. Primary Responsibilities Administrative Support • Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed • Reserve conference rooms • Coordinating and reserving Visitor Office Space • Coordination of incoming and outgoing deliveries and packages • Serve as floor fire wardens • Back up basic administrative functions • Projects as required Expense Management • Process invoices through SMAART system • Process and approve Ariba orders for office supplies, business cards, stationery, etc. Provide backup support when needed for maintenance/facility requests • Submit request tickets to assist Office Services Manager with: o Office cleaning/spills o Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.) o Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine) o Garbage pickup/Confidential Waste bin deliveries o Light bulb replacement o Replacement Office/Desk/Filing cabinet keys o Air conditioning/heating adjustments o Mechanical issues (i.e., air vent malfunctions) o Headset, webcam, speaker puck installations when requested • Assist with onboarding new hires and transferred employees • Oversee headset, webcam, speaker puck inventory • Stock new hire desks with basic office supplies and ensures workstation and telephone are connected • Assist with coordination of packing and shipping termed employees personal items • Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving • Update and maintain floorplans • Office Nameplate replacements/updates • Espace/Manhattan seating updates • Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday • Process Market Data requests Technical Skills:
Microsoft Office Applications helpful Skills: Excellent communication, writing, judgment, and problem–solving skills, strong attention to detail, solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues, ability to work in a face-paced environment and handle multiple tasks concurrently, flexible to taking on additional tasks as department grows or changes.