Taylor Hodson Staffing
Overview
Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button. We are seeking a highly organized, proactive, and communicative Personal Assistant to support the day-to-day management of a busy professional. This in-person role, based primarily in Brooklyn, NY, involves oversight of a local residence, coordination with staff, and a variety of personal and administrative support tasks. The position will evolve over time, with opportunities to take on additional responsibilities as needs expand.
Key Responsibilities Household Support & Errands Serve as the first point of contact for household management, overseeing maintenance, utilities, cleaning, and inventory. Maintain a household calendar for appointments and recurring maintenance. Run personal errands such as dry cleaning, returns, grocery pickup, and miscellaneous shopping. Manage mail, packages, and deliveries from multiple sources, ensuring timely distribution or acceptance. Property Coordination Liaise with property managers to coordinate maintenance, scheduling, and guest arrangements. Track expenses, assist with visit planning, and ensure property standards are maintained. Travel & Logistics Research, book, and confirm domestic and international travel arrangements, including flights, hotels, and ground transportation. Prepare detailed itineraries and travel checklists, maintaining a travel preferences guide for consistency. Coordinate travel logistics for family, friends, or other guests when needed. Event Planning & Coordination Assist with planning and executing events, including vendor selection, catering, entertainment, florals, rentals, and guest logistics. Maintain an event preferences guide to ensure seamless repeat planning. Vehicle Management Schedule and oversee routine maintenance, inspections, and registration. Ensure vehicles remain clean, fueled, and ready for use. Administrative Support Manage personal calendars, appointment reminders, and key event tracking. Schedule service providers and coordinate with home-related vendors. Handle light financial tasks such as bill payment tracking and expense organization. Conduct research to identify local services, vendors, and specialty retailers to meet ongoing needs. Qualifications Previous experience as a Personal Assistant, House Manager, or in a comparable support role. Exceptional attention to detail with strong written and verbal communication skills. Proactive problem-solver who can anticipate needs and take initiative. Valid driver’s license and ability to manage vehicle logistics. Comfortable with technology, apps, spreadsheets, and communication tools. Local area familiarity preferred; Spanish language skills a plus. Ability to remain local during major holidays while principal is traveling. Working Style We’re looking for someone who thrives in a dynamic, loosely structured environment, stays one step ahead, and communicates with clarity and discretion. Reliability, adaptability, and confidentiality are essential.
Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button. We are seeking a highly organized, proactive, and communicative Personal Assistant to support the day-to-day management of a busy professional. This in-person role, based primarily in Brooklyn, NY, involves oversight of a local residence, coordination with staff, and a variety of personal and administrative support tasks. The position will evolve over time, with opportunities to take on additional responsibilities as needs expand.
Key Responsibilities Household Support & Errands Serve as the first point of contact for household management, overseeing maintenance, utilities, cleaning, and inventory. Maintain a household calendar for appointments and recurring maintenance. Run personal errands such as dry cleaning, returns, grocery pickup, and miscellaneous shopping. Manage mail, packages, and deliveries from multiple sources, ensuring timely distribution or acceptance. Property Coordination Liaise with property managers to coordinate maintenance, scheduling, and guest arrangements. Track expenses, assist with visit planning, and ensure property standards are maintained. Travel & Logistics Research, book, and confirm domestic and international travel arrangements, including flights, hotels, and ground transportation. Prepare detailed itineraries and travel checklists, maintaining a travel preferences guide for consistency. Coordinate travel logistics for family, friends, or other guests when needed. Event Planning & Coordination Assist with planning and executing events, including vendor selection, catering, entertainment, florals, rentals, and guest logistics. Maintain an event preferences guide to ensure seamless repeat planning. Vehicle Management Schedule and oversee routine maintenance, inspections, and registration. Ensure vehicles remain clean, fueled, and ready for use. Administrative Support Manage personal calendars, appointment reminders, and key event tracking. Schedule service providers and coordinate with home-related vendors. Handle light financial tasks such as bill payment tracking and expense organization. Conduct research to identify local services, vendors, and specialty retailers to meet ongoing needs. Qualifications Previous experience as a Personal Assistant, House Manager, or in a comparable support role. Exceptional attention to detail with strong written and verbal communication skills. Proactive problem-solver who can anticipate needs and take initiative. Valid driver’s license and ability to manage vehicle logistics. Comfortable with technology, apps, spreadsheets, and communication tools. Local area familiarity preferred; Spanish language skills a plus. Ability to remain local during major holidays while principal is traveling. Working Style We’re looking for someone who thrives in a dynamic, loosely structured environment, stays one step ahead, and communicates with clarity and discretion. Reliability, adaptability, and confidentiality are essential.