Brightwing
We are seeking a versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.
Apply below after reading through all the details and supporting information regarding this job opportunity.
Key Responsibilities: • Answer and direct incoming calls with professionalism and a friendly demeanor • Welcome and assist guests and visitors, ensuring a positive experience • Manage calendars, schedule appointments and coordinate meetings • Oversee conference room scheduling and ensure meeting spaces are prepared • Maintain office supplies and place orders as needed • Manage and update SharePoint sites and shared documents • Coordinate meal orders for meetings and team events • Prepare and submit expense reports accurately and on time • Distribute branded apparel and manage inventory • Provide travel booking and logistics support • Serve as backup support for fellow administrative team members • Assist with the planning and execution of employee recognition programs
Required Skills and Qualifications: • Friendly, professional and polite demeanor • Strong team player with a collaborative attitude • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams) • Exceptionally organized and detail-oriented • Able to prioritize tasks and manage time effectively • Capable of working independently with minimal supervision • Proactive problem solver with a strong sense of ownership and accountability
Preferred Qualifications: • Three plus years of experience in a corporate or professional setting • Experience with travel booking and expense management systems • Familiarity with SharePoint content management
Apply below after reading through all the details and supporting information regarding this job opportunity.
Key Responsibilities: • Answer and direct incoming calls with professionalism and a friendly demeanor • Welcome and assist guests and visitors, ensuring a positive experience • Manage calendars, schedule appointments and coordinate meetings • Oversee conference room scheduling and ensure meeting spaces are prepared • Maintain office supplies and place orders as needed • Manage and update SharePoint sites and shared documents • Coordinate meal orders for meetings and team events • Prepare and submit expense reports accurately and on time • Distribute branded apparel and manage inventory • Provide travel booking and logistics support • Serve as backup support for fellow administrative team members • Assist with the planning and execution of employee recognition programs
Required Skills and Qualifications: • Friendly, professional and polite demeanor • Strong team player with a collaborative attitude • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams) • Exceptionally organized and detail-oriented • Able to prioritize tasks and manage time effectively • Capable of working independently with minimal supervision • Proactive problem solver with a strong sense of ownership and accountability
Preferred Qualifications: • Three plus years of experience in a corporate or professional setting • Experience with travel booking and expense management systems • Familiarity with SharePoint content management