CORD USA Inc
Were seeking a versatile and proactive Office Manager and Recruiting Coordinator to manage our day-to-day office operations and support our recruiting team. This dual role is perfect for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You'll be instrumental in maintaining a welcoming workplace culture while helping us attract and hire top talent.
Role
Recruiting Coordination (60%)- Serve as the primary point of contact for candidates throughout the interview process.
- Schedule interviews (virtual and in-person) across multiple time zones and complex calendars for all open roles.
- Maintain candidate pipeline visibility and update tracking systems daily.
- Manage candidate correspondence, ensuring timely and professional communication, focusing on a positive candidate experience.
- Work with hiring managers to collect candidate feedback and manage Lever pipeline.
- Support the recruiting team with data management for career fairs, conferences, and other external events.
- Be the primary point of contact with external recruiters.
- Serve as the primary point of contact for building management and service providers.
- Coordinate office maintenance, repairs, and improvements.
- Oversee daily office operations and facilities management, ensuring a welcoming and productive work environment.
- Act as the primary point of contact for employees on office-related issues.
- Assist with planning company offsites and events.
- Greet and welcome external guests and candidates.
- Assist the executive team with calendar scheduling and other administrative tasks.
- Manage calendar invites for recurring company meetings.
- Ability to be on-site at our Cupertino office five days a week.
- 1+ year(s) experience working in a fast-paced environment, ideally at high-growth startups.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Experience with applicant tracking systems (ATS) or similarly complex systems; we use Lever.
- Bachelor's degree preferred or equivalent recruiting, HR, or relevant administrative work experience.
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