Office Services Specialist - (Part-Time)
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Office Services Specialist - (Part-Time)
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Firm Information
Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.
US Job Description
Firm Information
Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.
Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.
Position Summary
This position is responsible for the reproduction of documents accomplished by operating high speed and color copiers, performing various binding jobs, and meeting deadlines. This position is also responsible for preparing, sending and receiving hand-delivered packages, UPS and Federal Express packages. This role assumes supervisory duties as dictated, must work as a team player and leader, maintain good communication with attorneys, paralegals, secretaries and other service departments and staff, prioritize workflow, and oversee use of outside vendors for overflow work. This position will also assist in sorting and distributing incoming and interoffice mail.
Schedule : 1:00 pm to 5:00 pm, M,W,TH (4 hours per day @ 3 days per week = 30% FTE)
Job Duties And Responsibilities
- Reproduce documents on high volume copiers/duplicators, to include collating, binding, and inserting number or letter tabs.
- Clock in and prioritize all incoming jobs.
- Key client/matter numbers into the cost accounting system and backup system as necessary.
- Bind documents in various styles and operate paper drill and cutter equipment.
- Quality check the copies produced and keep appropriate logs and records.
- Communicate with attorneys, paralegals, and secretaries.
- Place service calls with vendors and be able to interact with technicians for equipment within the department and convenience copiers in the building
- Assist in oversight and distribution of overflow work to outside vendors.
- Send facsimile transmissions and operate mail machinery.
- Assist in sorting and distributing incoming and interoffice mail and handling nightly mail drops.
- Prepare, send, receive and trace hand deliveries, Federal Express packages and UPS packages.
- Assist in ordering and stocking supplies for the department, in addition to ensuring the convenience and printer areas are stocked with supplies.
- Assist with office relocations to include lifting and moving boxes, furniture and equipment.
- Assist in testing and evaluating new equipment being considered for the Firm.
- Answer telephones and act as central point of contact for the department.
- Assume supervisory responsibilities in the absence of the Office Services Supervisor.
- Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Education: High School Graduate or its equivalent
Experience: Minimum of one-year of experience on high volume copiers. Experience in a law firm Office Services environment preferred.
Skills: Must be able to understand and follow instructions, organize and prioritize workload, and use good judgment in decision making on how to adequately and efficiently meet all deadlines. Be able to program, operate and trouble shoot low/high speed and color copiers. Ability to work under pressure. Must display excellent customer service skills and a professional manner with clients, attorneys, paralegals, secretaries and other staff members. Must be able to make productive use of working hours and exhibit strong time management skills.
Other
Supervisory Responsibilities: Assume Supervisors responsibilities in their absence, i.e., ordering supplies, monthly meterreads of all equipment, prioritizing work flow, handling problems that may arise.
Equipment To Be Used: High volume copiers; Binding equipment; Paper drill and cutter; Facsimile machines; Postage; Telephone; Personal Computer
Essential Job Functions
- Requires constant standing, bending, stooping and reaching. Requires lifting, possibly up to 50 pounds or more. Requires manual dexterity sufficient to operate standard office machines such as high speed copiers (being able to clear jams as they occur), binding equipment, paper drill, paper cutter, and cost accounting system.
- Must be able to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Must be able to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Must be able to adapt to changing work situations and grasp and apply new ideas. Must be able to relate and interact with people at all levels within the Firm as well as with others from outside the firm (vendors). Requires normal range of hearing and vision.
Pay Ranges
This represents the presently-anticipated low and high end of Reed Smiths pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
- Wilmington: $21.00 - $26.50/hr
Our comprehensive benefits package includes:
- 401(k) Retirement Plan
- Medical Insurance
- Health Savings Account (HSA)
- Virtual Health Services
- Dental Insurance
- Vision Insurance
- Accident Insurance
- Hospital Indemnity Insurance
- Critical Illness Insurance
- Life Insurance
- Short-Term Disability Coverage
- Long-Term Disability Coverage
- Flexible Spending Accounts (FSA)
- Lyra Health Employee Assistance Program (EAP)
- Paid Family Leave (for eligible Exempt and Non-Exempt staff)
- College Savings Plan
- Transportation Benefit
- Back-up Child Care Services
- College Coach Program
- Pet Insurance
- Paid Sick Time (for Exempt staff)
- Paid Time Off (available to all full-time, non-temporary employees)
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.
Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Full-time
Job function
Job function
Administrative-
Industries
Law Practice and Legal Services
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