Position: Executive Assistant to the Chairman & CEO
Location: New York, NY (On-site / Hybrid)
Reports To: Chairman & Chief Executive Officer
Department: Executive Office
We are currently partnering with a global trading and logistics firm to recruit an experienced Executive Assistant to support the Chairman and Chief Executive Officer. This is a high-level, confidential role based in New York, requiring a poised, proactive, and highly organized professional who is comfortable operating in a fast-paced, international environment.
About the Company
The organization is a global leader in the sourcing, trading, and transportation of raw materials, base metals, and industrial commodities — including products essential to steel manufacturing, battery technology, and nuclear energy. Their regional hub in New York facilitates global supply chains by connecting producers with industrial end-users across international markets.
The Executive Office operates with a high standard of professionalism, responsiveness, and discretion.
Position Overview
The Executive Assistant will act as a strategic partner to the Chairman and CEO, providing comprehensive administrative support and ensuring the smooth operation of executive-level activities. This individual will be responsible for managing complex scheduling needs, coordinating international travel, preparing executive communications, and serving as a key liaison to internal and external stakeholders.
Key Responsibilities
- Manage a dynamic and high-volume calendar, prioritizing across global time zones
- Coordinate international and domestic travel, including detailed itineraries, visa requirements, and logistics
- Prepare confidential correspondence, briefings, presentations, and reports
- Ensure the CEO is fully prepared for meetings with relevant materials and background documents
- Act as the point of contact with board members, clients, and senior executives
- Screen and prioritize incoming communications; track follow-ups and deadlines
- Work collaboratively with administrative and leadership teams across global offices
- Support logistics for board meetings, investor sessions, and off-site leadership events
- Track expenses, process reimbursements, and maintain accurate administrative records
- Provide occasional personal assistance as needed by the Chairman and CEO
Qualifications
- Bachelor’s degree preferred or equivalent professional experience
- Minimum 5 years of experience supporting senior executives, ideally in financial services, trading, or professional services
- Demonstrated ability to work across multiple international time zones and cultures
- Exceptional written and verbal communication skills
- High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur, SharePoint, or DocuSign is an advantage
- Discreet, reliable, and able to handle confidential information with the highest level of integrity
- Strong organizational skills and attention to detail, with the ability to manage shifting priorities
- A professional, polished demeanor and the ability to remain composed under pressure
- Flexibility in working hours and availability as needed
This is a unique opportunity for an experienced Executive Assistant to work alongside a global CEO in a trusted, strategic support role. Interested and qualified candidates are encouraged to apply for confidential consideration.
To express interest or request additional details, please contact me directly.