University of Wisconsin-Madison
Department Assistant
University of Wisconsin-Madison, Platteville, Wisconsin, United States, 53818
Department Assistant
The Department Assistant provides general administrative support to the assigned Civil and Environmental Engineering Department. This person establishes, maintains, and ensures compliance of department records to ensure departmental goals, tracks department funds and purchasing, and handles a variety of clerical, student support, and facility coordination duties. This is a full-time, 12-month position with a compensation rate of $20.50 per hour. The University of Wisconsin System offers a nationally top ranked retirement plan and a comprehensive benefits package. Key Job Responsibilities
Serves as primary point of contact for the department. Manages the phone, email (two accounts), and Teams. Interacts with students, faculty/staff, other departments, parents, prospective students, alumni, and outside stakeholders. Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures. Coordinates projects and program components including scheduling and logistics, unit workflow, and identifies areas for process improvements. Coordinates all aspects of Model Bridge Competition as a part of STEM Expo. Manages the procurement of supplies. Coordinates logistics for Senior Design Class. Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations. Monitors the department, unit or program budget and expenses, and may assist in the development of program budget projections. Provides operational guidance and training on day-to-day activities of student workers and program staff. Supports multiple student organizations with purchasing and travel logistics. Required Qualifications: H.S. Diploma Experience working with many departments and stakeholders Proficiency in operating a personal computer, including working knowledge of Microsoft Word, Excel, and email platforms. Strong attention to detail with a high degree of accuracy; well-organized and able to maintain order in a fast-paced environment. Demonstrated ability to coordinate and prioritize multiple responsibilities and manage consecutive demands in a high-traffic office setting. Excellent customer service skills with the ability to interact professionally and effectively with a diverse range of individuals. Why It's Great to be a Pioneer: The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice, and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin. Application Deadline: To ensure full consideration, applications must be received by August 22, 2025. Applications will be accepted until the position has been filled. For questions, please reach out to Dr. Austin Polebitski, polebitskia@uwplatt.edu. The following documents are required for applicant consideration: Letter of application addressing all required qualifications A curriculum vitae or resume Legal Notices and Important Information: Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University ensures physical accessibility to work environments for persons with disabilities and will provide reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans, and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources. Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action. In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7). EEO Statement: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
The Department Assistant provides general administrative support to the assigned Civil and Environmental Engineering Department. This person establishes, maintains, and ensures compliance of department records to ensure departmental goals, tracks department funds and purchasing, and handles a variety of clerical, student support, and facility coordination duties. This is a full-time, 12-month position with a compensation rate of $20.50 per hour. The University of Wisconsin System offers a nationally top ranked retirement plan and a comprehensive benefits package. Key Job Responsibilities
Serves as primary point of contact for the department. Manages the phone, email (two accounts), and Teams. Interacts with students, faculty/staff, other departments, parents, prospective students, alumni, and outside stakeholders. Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures. Coordinates projects and program components including scheduling and logistics, unit workflow, and identifies areas for process improvements. Coordinates all aspects of Model Bridge Competition as a part of STEM Expo. Manages the procurement of supplies. Coordinates logistics for Senior Design Class. Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations. Monitors the department, unit or program budget and expenses, and may assist in the development of program budget projections. Provides operational guidance and training on day-to-day activities of student workers and program staff. Supports multiple student organizations with purchasing and travel logistics. Required Qualifications: H.S. Diploma Experience working with many departments and stakeholders Proficiency in operating a personal computer, including working knowledge of Microsoft Word, Excel, and email platforms. Strong attention to detail with a high degree of accuracy; well-organized and able to maintain order in a fast-paced environment. Demonstrated ability to coordinate and prioritize multiple responsibilities and manage consecutive demands in a high-traffic office setting. Excellent customer service skills with the ability to interact professionally and effectively with a diverse range of individuals. Why It's Great to be a Pioneer: The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice, and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin. Application Deadline: To ensure full consideration, applications must be received by August 22, 2025. Applications will be accepted until the position has been filled. For questions, please reach out to Dr. Austin Polebitski, polebitskia@uwplatt.edu. The following documents are required for applicant consideration: Letter of application addressing all required qualifications A curriculum vitae or resume Legal Notices and Important Information: Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University ensures physical accessibility to work environments for persons with disabilities and will provide reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans, and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources. Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action. In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7). EEO Statement: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.