University of Wisconsin-Madison
Office Manager
The Multicultural Student Services is seeking a team member to provide administrative support and leadership, including office management, administrative assistance, organizational tasks, clerical duties, budget, purchasing, and data management. This position is crucial to ensuring smooth office operations and reports directly to the Director. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. This position functions under minimal supervision and exercises independent judgment. UW Official Title:
Administrative Assistant III AD003 Key Job Responsibilities:
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, and reviews work done by others Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Compensation:
Minimum starting salary of $20.00, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families. Required Qualifications:
High school diploma Minimum two years of experience working in a clerical related setting Strong organizational and administrative skills Excellent written, oral, and interpersonal communication skills Working knowledge of Microsoft Office Suite Preferred Qualifications:
Bachelor's degree More than one-year experience in a clerical related position in higher education, public agency, or non-profit Intercultural experiences with individuals from all diverse backgrounds who have overcome educational barriers Demonstrated ability to build relationships with internal and/or external stakeholders More than one-year budget management experience in higher education, public agency, or non-profit Working knowledge of purchasing and database systems (i.e. Workday, Peoplesoft or similar system) How to Apply:
Applications received by end of day, August 10th are ensured full consideration. Applications submitted after August 10, 2025 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to:
https://www.uwstout.edu/about-us/careers-jobs Required application materials: Cover letter * Resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Contact Information:
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: James Heu Phone: 715-232-5274 Email: heum@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Karrin Ruch Phone: 715-232-1181 Email: ruchk@uwstout.edu Campus Information:
University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society. UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority. We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education. Be a part of the future at UW-Stout. Learn more at
https://www.uwstout.edu/about-us University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:
https://www.uwstout.edu/about-us/our-community Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter, address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits:
https://www.wisconsin.edu/ohrwd/benefits/ To calculate the estimated value of your total compensation, use the
Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate's professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the
The Multicultural Student Services is seeking a team member to provide administrative support and leadership, including office management, administrative assistance, organizational tasks, clerical duties, budget, purchasing, and data management. This position is crucial to ensuring smooth office operations and reports directly to the Director. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. This position functions under minimal supervision and exercises independent judgment. UW Official Title:
Administrative Assistant III AD003 Key Job Responsibilities:
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, and reviews work done by others Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Compensation:
Minimum starting salary of $20.00, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families. Required Qualifications:
High school diploma Minimum two years of experience working in a clerical related setting Strong organizational and administrative skills Excellent written, oral, and interpersonal communication skills Working knowledge of Microsoft Office Suite Preferred Qualifications:
Bachelor's degree More than one-year experience in a clerical related position in higher education, public agency, or non-profit Intercultural experiences with individuals from all diverse backgrounds who have overcome educational barriers Demonstrated ability to build relationships with internal and/or external stakeholders More than one-year budget management experience in higher education, public agency, or non-profit Working knowledge of purchasing and database systems (i.e. Workday, Peoplesoft or similar system) How to Apply:
Applications received by end of day, August 10th are ensured full consideration. Applications submitted after August 10, 2025 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to:
https://www.uwstout.edu/about-us/careers-jobs Required application materials: Cover letter * Resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Contact Information:
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: James Heu Phone: 715-232-5274 Email: heum@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Karrin Ruch Phone: 715-232-1181 Email: ruchk@uwstout.edu Campus Information:
University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society. UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority. We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education. Be a part of the future at UW-Stout. Learn more at
https://www.uwstout.edu/about-us University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:
https://www.uwstout.edu/about-us/our-community Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter, address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits:
https://www.wisconsin.edu/ohrwd/benefits/ To calculate the estimated value of your total compensation, use the
Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate's professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the