Paribus (Ramp)
Office Coordinator
We are looking for a reliable, organized, and proactive Office Coordinator at Ramp to work at our Miami Office to ensure the smooth day-to-day operations of our office. This role involves administrative support, coordination of office activities, and being the point of contact for internal and external communications. The ideal candidate thrives in a fast-paced environment and takes initiative to improve office systems and processes. What You'll Do Oversee daily office operations and ensure a clean, organized, well-stocked, and fully functional work environment Greet and assist visitors, clients, and vendors as the first point of contact Manage incoming and outgoing correspondence, including phone calls, mail, and emails Coordinate meetings, appointments, and conference room bookings Maintain and order office supplies and equipment Support HR and Finance with administrative tasks such as onboarding, time tracking, or invoice processing Manage office calendars and assist with travel arrangements Ensure office policies and procedures are up to date and followed Assist with organizing company events and internal communications Liaise with facility management, IT support, and service vendors Positively Influence company culture and employee morale by organizing engagement activities including team events, company parties, employee celebrations, happy hours, team off sites etc. Assist the Executive Assistant team and team leads with special projects and coordinating lunch orders/logistics for onsite VIP events, offsites and other meetings What You Need Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines Excellent verbal and written communication skills; professionalism in person, by phone, and via email Proficiency with Google Workspace or similar tools Detail-oriented, proactive mindset with a can-do attitude and comfort taking initiative Ability to lift/move office supplies and equipment (up to 25 lbs) and oversee basic facilities tasks Ability to work on-site 5 days per week Nice-to-Haves 1+ years of hospitality, administrative, or office coordination experience, preferably in a fast-paced environment Bachelor's degree in Business Administration, Communications, or related discipline Bilingual proficiency in English and Spanish (Miami office focus) Experience supporting cross-functional teams in a technology or high-growth startup environment Experience coordinating travel arrangements and expense reconciliation Event-planning background, including off-site logistics and catering coordination Vendor-management skills and comfort liaising with facilities, IT, and external partners Benefits (for U.S.-based full-time employees)
100% medical, dental & vision insurance coverage for you Partially covered for your dependents One Medical annual membership 401k (including employer match on contributions made while employed by Ramp) Flexible PTO Fertility HRA (up to $5,000 per year) WFH stipend to support your home office needs Wellness stipend Parental Leave Relocation support to NYC or SF Pet insurance Referral Instructions
If you are being referred for the role, please contact that person to apply on your behalf. Other Notices
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Ramp Applicant Privacy Notice
We are looking for a reliable, organized, and proactive Office Coordinator at Ramp to work at our Miami Office to ensure the smooth day-to-day operations of our office. This role involves administrative support, coordination of office activities, and being the point of contact for internal and external communications. The ideal candidate thrives in a fast-paced environment and takes initiative to improve office systems and processes. What You'll Do Oversee daily office operations and ensure a clean, organized, well-stocked, and fully functional work environment Greet and assist visitors, clients, and vendors as the first point of contact Manage incoming and outgoing correspondence, including phone calls, mail, and emails Coordinate meetings, appointments, and conference room bookings Maintain and order office supplies and equipment Support HR and Finance with administrative tasks such as onboarding, time tracking, or invoice processing Manage office calendars and assist with travel arrangements Ensure office policies and procedures are up to date and followed Assist with organizing company events and internal communications Liaise with facility management, IT support, and service vendors Positively Influence company culture and employee morale by organizing engagement activities including team events, company parties, employee celebrations, happy hours, team off sites etc. Assist the Executive Assistant team and team leads with special projects and coordinating lunch orders/logistics for onsite VIP events, offsites and other meetings What You Need Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines Excellent verbal and written communication skills; professionalism in person, by phone, and via email Proficiency with Google Workspace or similar tools Detail-oriented, proactive mindset with a can-do attitude and comfort taking initiative Ability to lift/move office supplies and equipment (up to 25 lbs) and oversee basic facilities tasks Ability to work on-site 5 days per week Nice-to-Haves 1+ years of hospitality, administrative, or office coordination experience, preferably in a fast-paced environment Bachelor's degree in Business Administration, Communications, or related discipline Bilingual proficiency in English and Spanish (Miami office focus) Experience supporting cross-functional teams in a technology or high-growth startup environment Experience coordinating travel arrangements and expense reconciliation Event-planning background, including off-site logistics and catering coordination Vendor-management skills and comfort liaising with facilities, IT, and external partners Benefits (for U.S.-based full-time employees)
100% medical, dental & vision insurance coverage for you Partially covered for your dependents One Medical annual membership 401k (including employer match on contributions made while employed by Ramp) Flexible PTO Fertility HRA (up to $5,000 per year) WFH stipend to support your home office needs Wellness stipend Parental Leave Relocation support to NYC or SF Pet insurance Referral Instructions
If you are being referred for the role, please contact that person to apply on your behalf. Other Notices
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Ramp Applicant Privacy Notice