Town of Castle Rock
Accounting Specialist
The Town of Castle Rock's future and the quality of that depend on the choices we make today. Do you want to be part of a team that make decisions that work now while preserving and protecting Castle Rock's identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply. Working for the Town of Castle Rock includes: The opportunity to make a difference in our community Career Advancement Programs Employee well-being program Competitive total compensation with an excellent benefits package Free membership to the MAC or Recreation Center Public Service Student Loan Forgiveness eligible employer Essential Duties and Responsibilities: Reviews live checks to verify correct vendor name, mailing address, amount, invoice number, description, and any special handling instructions. Processes vendor payments in a timely manner. Utilizes and updates vendor database. Updates address changes and vendor changes. Assists in training appropriate town personnel in various topics related to accounts payable, accounts receivable, and accounting. May assist in drafting and updating accounts payable and capital asset procedures. Prepares, reconciles and processes year-end tax information, including forms 1099. Researches and summarizes any 1099 changes mandated by the IRS to ensure compliance. Maintains the Town's W-9 and State Tax Exempt Certifications and provides these documents to internal customers and outside parties upon request. Liaises between Town staff and vendors in resolving matters involving vendor payments. Records daily cash receipts for various departments (includes cash, checks, and credit cards). Reviews stale dated checks monthly and reports this information as needed. Periodically reviews the State of Colorado Unclaimed Property listings and completes applications for refund of monies due to the Town. Reviews internal billing documentation, including special duties contracts and special duty assignment (SDA) forms, and processes invoices for billing to outside parties. Assists with month-end closing. Ensures complete and accurate reporting of monthly entries. Reconciles accounts receivable data (month-end and year-end) and accrued accounts receivable data (quarterly and year-end). Researches, gathers, and compiles data for the Town's Comprehensive Annual Financial Report (ACFR). Assists in preparing various reports and paperwork based on audit list and audit requests. Reviews and analyzes capital asset activity associated with Town conveyances transactions. Enters new additions, disposals, and transfers into the accounting system. Assists and troubleshoots electronic storage issues with both finance and IT staff. Responsible for testing various Finance functions within the electronic storage system. May assist with or participate in special projects. Performs other duties as assigned or as necessary. Minimum Qualifications: An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Education: Generally, a High School Diploma or GED equivalent Experience: At least two (2) years of previous experience in in-house accounts payable or training that includes municipal payables or general accounts payable processing and computer data entry; or any equivalent combination of education, experience, or training. Knowledge, Skills, and Abilities: Ability to establish and maintain effective working relationships and a high level of customer service with vendors, customers, coworkers and the public. Knowledge of modern accounting principles, practices, procedures and accounts payable functions. Strong knowledge of personal computers and accounting programs. Ability to problem solve and multi-task. Strong organizational skills. Ability to comply with Town Policies, local, state and federal laws and regulations. Ability to meet deadlines. Ability to calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to these computational operations. Knowledge of modern office practices, procedures and equipment. Ability to work effectively independently and as part of a team. Physical Demands: Sedentary work for long periods of time Occasional physical work lifting no more than 10 pounds Occasional lifting, carrying, walking and standing Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawl Frequent hand/eye coordination to operate personal computer and office equipment Vision for reading, recording and interpreting information Speech communication and hearing to maintain communication with employees and citizens Work Environment: Works primarily in a clean, comfortable environment Equipment Used: Uses standard office equipment including a personal computer system This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment. Must satisfactorily complete a criminal background check prior to commencing employment. The Town of Castle Rock is an equal opportunity employer.
The Town of Castle Rock's future and the quality of that depend on the choices we make today. Do you want to be part of a team that make decisions that work now while preserving and protecting Castle Rock's identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply. Working for the Town of Castle Rock includes: The opportunity to make a difference in our community Career Advancement Programs Employee well-being program Competitive total compensation with an excellent benefits package Free membership to the MAC or Recreation Center Public Service Student Loan Forgiveness eligible employer Essential Duties and Responsibilities: Reviews live checks to verify correct vendor name, mailing address, amount, invoice number, description, and any special handling instructions. Processes vendor payments in a timely manner. Utilizes and updates vendor database. Updates address changes and vendor changes. Assists in training appropriate town personnel in various topics related to accounts payable, accounts receivable, and accounting. May assist in drafting and updating accounts payable and capital asset procedures. Prepares, reconciles and processes year-end tax information, including forms 1099. Researches and summarizes any 1099 changes mandated by the IRS to ensure compliance. Maintains the Town's W-9 and State Tax Exempt Certifications and provides these documents to internal customers and outside parties upon request. Liaises between Town staff and vendors in resolving matters involving vendor payments. Records daily cash receipts for various departments (includes cash, checks, and credit cards). Reviews stale dated checks monthly and reports this information as needed. Periodically reviews the State of Colorado Unclaimed Property listings and completes applications for refund of monies due to the Town. Reviews internal billing documentation, including special duties contracts and special duty assignment (SDA) forms, and processes invoices for billing to outside parties. Assists with month-end closing. Ensures complete and accurate reporting of monthly entries. Reconciles accounts receivable data (month-end and year-end) and accrued accounts receivable data (quarterly and year-end). Researches, gathers, and compiles data for the Town's Comprehensive Annual Financial Report (ACFR). Assists in preparing various reports and paperwork based on audit list and audit requests. Reviews and analyzes capital asset activity associated with Town conveyances transactions. Enters new additions, disposals, and transfers into the accounting system. Assists and troubleshoots electronic storage issues with both finance and IT staff. Responsible for testing various Finance functions within the electronic storage system. May assist with or participate in special projects. Performs other duties as assigned or as necessary. Minimum Qualifications: An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Education: Generally, a High School Diploma or GED equivalent Experience: At least two (2) years of previous experience in in-house accounts payable or training that includes municipal payables or general accounts payable processing and computer data entry; or any equivalent combination of education, experience, or training. Knowledge, Skills, and Abilities: Ability to establish and maintain effective working relationships and a high level of customer service with vendors, customers, coworkers and the public. Knowledge of modern accounting principles, practices, procedures and accounts payable functions. Strong knowledge of personal computers and accounting programs. Ability to problem solve and multi-task. Strong organizational skills. Ability to comply with Town Policies, local, state and federal laws and regulations. Ability to meet deadlines. Ability to calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to these computational operations. Knowledge of modern office practices, procedures and equipment. Ability to work effectively independently and as part of a team. Physical Demands: Sedentary work for long periods of time Occasional physical work lifting no more than 10 pounds Occasional lifting, carrying, walking and standing Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawl Frequent hand/eye coordination to operate personal computer and office equipment Vision for reading, recording and interpreting information Speech communication and hearing to maintain communication with employees and citizens Work Environment: Works primarily in a clean, comfortable environment Equipment Used: Uses standard office equipment including a personal computer system This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment. Must satisfactorily complete a criminal background check prior to commencing employment. The Town of Castle Rock is an equal opportunity employer.