Senior Administrative Facilities Specialist

Senior Administrative Facilities Specialist

Join to apply for the Senior Administrative Facilities Specialist role at Aret

Senior Administrative Facilities Specialist

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This range is provided by Aret. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$72,000.00/yr - $80,000.00/yr

At Aret, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nations most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.
Discover your future with us.
As an Senior Administrative Facilities Specialist at Arete, your primary responsibilities include:

• Front Desk & Office Support: Collaborate with facilities, security, HR, and IT teams to provide general assistance as needed.
• Able to lift 30+lbs, move equipment, assemble furniture.
• Facilities Maintenance.
• Coordinate office spaces.
• Ensure compliance with health and safety standards and regulations.
• Office Inventory Management: Order and maintain all office supplies, snacks, drinks, and office equipment ensuring stock levels meet business needs.
• Event Coordination: Support morale events, including planning, logistics, and execution on budget.
• Invoice & Financial Processing: Manage invoices, reconcile credit card statements, and oversee petty cash transactions.
• Meeting & Catering Coordination: Schedule and coordinate internal and external meetings, including ordering and setting up lunches.
• General Administrative Support: Assist with daily office tasks and general administrative support to various teams as needed.
  

This is an onsite, non-exempt, non-supervisory, full-time position located at our Healdsburg, CA office. Standard working hours are Monday through Friday 8:00am-5:00pm.
We have an impressive range of benefits, programs, and perks that we offer:
Health & Wellness

• Medical, Dental & Vision Insurance
• Life and Long-Term Disability (LTD)
• Vision Reimbursement
• Fitness Reimbursement
  

Financial

• 401(k) Retirement Plan Contributions
• Employee Stock Ownership Plan (ESOP)
• Continuing Education Assistance
  

Work-Life Balance

• Flexible Scheduling
• Paid Time Off (PTO)
• Paid Parental and Bereavement Leave
  

What We Value

• Creativity and innovation in solving challenges
• Integrity and responsibility in all actions
• Collaboration across teams and specialties
• Responsiveness in fast-paced environments
• Passion for national security and excellence
  

Experiences And Background We Look For

• High School diploma or GED.
• Proficient in Microsoft Office applications including Excel and SharePoint.
• Experience with SAP Concur.
• Strong written and verbal communication skills.
• Strong interpersonal skills, ability to work autonomously and on a team, provide back up for other team members.
• Strong multi-tasking and attention to detail skills.
• Advanced record-keeping, prioritization, and organizational skills.
• Ability to adhere to defined processes and procedures, but also able to suggest improvements.
• Must be able to meet deadlines in a fast-paced, dynamic environment.
  

Nice To Have

• Minimum of 1 year working as an Administrative Assistant, Office Administrator, or similar role.
  

The salary range for this role is $72,000 to $80,000 ; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidates work experience, education/training, and key skills.
Other Considerations
Aret is committed to the principles of equal employment opportunity and nondiscrimination, and we believe every person has the right to be treated with fairness, dignity, and equal consideration.
Aret is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, marital status, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.
U.S. citizenship is required to meet position eligibility.
Successful passage of a criminal background screen is required to meet position eligibility.
Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
Aret will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Aret Human Resources at 818-885-2200 for assistance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Defense and Space Manufacturing

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