Accounts Payable Manager

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Volunteers of America National Services is seeking an Accounts Payable Manager to join our team who is responsible for Accounts Payable functions for all of Volunteers of America National Services.
Schedule: Monday-Friday 8:00 AM-5:00 PM (Fully Onsite)
Location: 7485 Office Ridge Cir, Eden Prairie, MN 55344
Salary: $90,000-$110,000 (Based on Experience)
About the Job: The Accounts Payable Manager is primarily responsible for management of the Accounts Payable process for all of Volunteers of America National Services. This includes oversight of the entry of Accounts Payable invoices for all of Volunteers of America National Services, processing Accounts Payable checks for all Volunteers of America National Services facilities, and monitoring the facility A/P personnel to ensure compliance with the A/P process. It also includes responsibility to direct and assist with problematic A/P issues.
Benefit Highlights:

• 403(b) Retirement Plan
• Career scholarships;
• Continuing career education and leadership programs;
• Medical, Dental and Vision Insurance
• Paid Time Off (Vacation, Holiday & Sick Days)
• NetSpend Get paid early: Tap into 50% of your earnings before payday
  

Essentials:
Weekly Accounts Payable Invoice Processing

• Review invoices for accurate coding and proper approval.
• Working with the A/P Clerk, ensure that all approved invoices are entered into the A/P system.
• Review A/P batches for accuracy before they are posted.
• Reconciles vendor statements and work with vendor contacts to settle any differences.
• Monitor personnel expense reports for accuracy.
• Create file for US Bank of payments to be made via electronic funds transfer.
• Print checks for all facilities and Eden Prairie Office; Reviews checks prior to mailing for accuracy.
• Ensure that all checks are mailed with proper backup when printed.
• Work with vendors and corporate staff to establish payment via electronic fund transfers when appropriate.
• Maintain vendor files and file paid invoices.
• Respond to vendors inquiries regarding late or missing payments.
  

Monthly:

• Print Accounts Payable reports for distribution to the accounting staff.
• Maintain ledgers of costs associated with particular general ledger accounts to assist in financial statement preparation, budgeting process, cost reports and audit.
• Prepare reconciliation of the controlled disbursement portion of the bank account.
• Monitor outstanding checks and work with facility personnel to determine whether checks should be voided or re-issued.
  

Facility Resource:

• Supervise Accounts Payable (AP) staff by providing guidance, support, and oversight of daily operations; ensure workload is distributed appropriately, performance expectations are met, and team members are trained and developed effectively.
• Monitor facility A/P to ensure adherence to the A/P process. Provide direction and guidance when necessary.
• Reconcile problematic vendor accounts for facilities to avoid penalties and/or cancellations.
• Assist facility A/P personnel with special requests, including voiding and re-issuing checks, checking on cleared checks, etc.
• When problems with vendors arise, negotiate penalty reversals, payment terms, or final charges. Outcomes not favorable to Volunteers of America need approval from the Healthcare Controller and/or the Vice President of Healthcare Finance.
  

Other Duties:

• Print cash reports daily. Monitor the Positive Pay module on the US Bank website.
• Track the number of checks mailed monthly for all facilities for the purpose of allocating postage costs.
• Responsible for annual filing of Federal Form 1099s for Volunteers of America National Services and all facilities. Work closely with facility personnel to ensure that the established process is followed and timelines are met.
• Gather information requested by Auditors and respond to any questions they may have.
• Respond to requests made by the accounting staff, management staff, CFO, Executive Directors and Business Managers.
• Provide training to Accounts Payable staff, including on-site visits as needed.
• Manage and ensure compliance with organizational policies and procedures.
• Identify opportunities to leverage technology for increased efficiency and oversee implementation.
• Develop and maintain documentation for departmental processes and procedures.
  

Required Qualifications:

• Bachelors degree in accounting
• Five (5) years of supervisory experience.
• Administrative self-sufficiency required.
  

At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Non-profit Organizations

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