University of Georgia
Administrative Assistant II - Rock Eagle 4-H Center
University of Georgia, Athens, Georgia, us, 30604
Posting Details
Posting Details
Posting Number S13856P
Working Title Administrative Assistant II - Rock Eagle 4-H Center
Department CAES-Rock Eagle 4-H Center
About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
() . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information Schedule will vary based on the needs of the center
Advertised Salary Commensurate with Experience
Posting Date 07/14/2025
Open until filled Yes
Closing Date
Proposed Starting Date 07/28/2025
Special Instructions to Applicants
Location of Vacancy Rock Eagle 4-H Center
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.
Knowledge, Skills, Abilities and/or Competencies
Considerable knowledge of office practices, procedures, systems, and equipment.
Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and effectively convey information.
Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.
Prolonged sitting at desk during course of day.
Physical Demands Standing and or sitting for long periods of time. Driving.
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? Yes
Is having a P-Card an essential function of this position? Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Processes payment requests, submits refunds, submits requisitions, cost receipts, and manages a University PCard.
Keeps track of invoices and submits payments in a timely manner.
Percentage of time 40
Duties/Responsibilities Supports department managers with time and absence approval, scheduling, etc
Percentage of time 20
Duties/Responsibilities
Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
Keeps track of routine scheduled vehicle maintenance.
Percentage of time 20
Duties/Responsibilities
Prepares correspondence, maintains records and files, prepares reports and other general office duties
Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
Percentage of time 10
Duties/Responsibilities Assists with phone rotations in the administration office and other center related needs.
Percentage of time 10
Posting Details
Posting Number S13856P
Working Title Administrative Assistant II - Rock Eagle 4-H Center
Department CAES-Rock Eagle 4-H Center
About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
() . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information Schedule will vary based on the needs of the center
Advertised Salary Commensurate with Experience
Posting Date 07/14/2025
Open until filled Yes
Closing Date
Proposed Starting Date 07/28/2025
Special Instructions to Applicants
Location of Vacancy Rock Eagle 4-H Center
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.
Knowledge, Skills, Abilities and/or Competencies
Considerable knowledge of office practices, procedures, systems, and equipment.
Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and effectively convey information.
Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.
Prolonged sitting at desk during course of day.
Physical Demands Standing and or sitting for long periods of time. Driving.
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? Yes
Is having a P-Card an essential function of this position? Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Processes payment requests, submits refunds, submits requisitions, cost receipts, and manages a University PCard.
Keeps track of invoices and submits payments in a timely manner.
Percentage of time 40
Duties/Responsibilities Supports department managers with time and absence approval, scheduling, etc
Percentage of time 20
Duties/Responsibilities
Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
Keeps track of routine scheduled vehicle maintenance.
Percentage of time 20
Duties/Responsibilities
Prepares correspondence, maintains records and files, prepares reports and other general office duties
Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
Percentage of time 10
Duties/Responsibilities Assists with phone rotations in the administration office and other center related needs.
Percentage of time 10