Brunel
Brunel is recruiting Admin Assistants to work in Sabine Pass, TX for initially 1 year contract.
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
The Administrative Assistant provides essential support to ensure the efficient operation of the office. This role supports managers and employees through a variety of organizational and communication tasks and serves as the first point of contact for clients and visitors, representing the company with professionalism and courtesy.
Responsibilities:
- Input, update, and verify data in company systems (including SAP/S4 Hana).
- Cross-check entered data against source documents to identify and correct errors.
- Organize and maintain both digital and physical files for easy retrieval.
- Ensure data security and confidentiality.
- Manage incoming and outgoing mail and deliveries.
- Assist in preparing reports and summaries from entered data.
- Schedule appointments and maintain calendars for managers and staff.
- Coordinate meetings, conferences, and events.
- Arrange travel and manage expense reports.
- Book conference rooms, calls, and related resources.
- Draft and distribute emails, correspondence, memos, letters, and forms.
- Prepare and edit reports, presentations, and other documents.
- Take accurate meeting minutes.
- Maintain and update databases and contact lists.
- Handle sensitive information with discretion.
- Assist with employee record keeping.
- Provide support with basic accounting tasks when required.
- Participate in special projects and conduct research as requested.
- Contribute to team objectives by accomplishing related tasks as needed.
Qualifications:
- High school diploma or equivalent.
- Proven experience in an administrative or assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency with SAP/S4 Hana.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.