JLL
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Division Coordinator
Location
: Remote Role with preference for Mountain or Pacific time zone
. Will require l
ocal travel to events and JLL locations. OVERVIEW As
the
Division Coordinator
for senior JLL Work Dynamics leadership,
you'll
play a key role in the successful growth of our business. You will support our Technology Leaders and collaborate across the team and organization to provide phenomenal support. This critical role relies on precise
exe
c
ution, excellent
communication,
and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. As a strategic partner to
exe
c
utive
leadership, you will serve as a critical interface between senior leaders and key stakeholders. If you consider yourself a proactive,
organized,
and
resourceful
team player
, keep reading! Responsibilities: Provide comprehensive senior-
level administrative
support, acting as a trusted partner to
leadership
Serve as a gatekeeper and advisor to
exe
c
utives, helping prioritize commitments and
allocating
time to
strategic
initiatives
Schedule and manage complex calendars and intricate travel arrangements across different time zones with high attention to detail
Exe
rcise significant decision-making authority on behalf of
exe
c
utives
regarding
time management and commitments
Expense reconciliation and report management, including oversight of budget tracking for
exe
c
utive
initiatives
Coordinate high-level meetings, board activities, and strategic communications on behalf of the
exe
c
utives
Prepare briefing materials and background information for
exe
c
utive
meetings with key clients and stakeholders
Support administrative teams across the organization on various projects requiring
exe
c
utive
a
lignment
Plan and
exe
c
ute strategic leadership team meetings,
exe
c
utive
retreats, and client-facing events
Review, proofread, and contribute to strategic planning documents, presentations, and stakeholder communications
Act as the main point of contact among
exe
c
utives, employees,
clients
and other external partners,
representing
exe
c
utives with authority
Manage critical information flow in
a timely
and
accurate
manner, ensuring
exe
c
utive
a
wareness of time-sensitive matters
Anticipate
exe
c
utive
needs and proactively resolve issues before they reach leadership
Lead special strategic projects and initiatives as delegated by
exe
c
utives
Maintain strict confidentiality of sensitive business information, board discussions, and strategic plans
Qualifications At least 5 years of assistant
/coordinator
experience supporting
senior
exe
c
utives, preferably in complex global organizations, or relevant other experience
Proven ability to handle confidential information discreetly in a diplomatic manner
Experience interfacing with board members, external stakeholders, and C-suite
exe
c
utives
Unflappable, flexible, and can overcome a learning curve quickly
Exceptional judgment and decision-making capabilities when
representing
exe
c
utives
Extremely
strong communication
skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
Ability to understand business priorities and align
exe
c
utive
time commitments accordingly
Tech savvy and familiar working in MS Office operating systems,
WebEx
, Teams, and Box
Skilled in PowerPoint slide design with an ability to enhance existing content, transforming cluttered layouts into polished,
exe
c
utive-ready presentations
Bachelor's degree or equivalent experience preferred
Location is flexible with preference for someone
within driving distance of a corporate office
in Mountain or Pacific Time Zones
Position is remote with occasional travel to support large events and
exe
c
utive
meetings
Estimated total compensation for this position: 75,000.00 - 86,800.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data
. Location: Remote -Oakland, CA, Palo Alto, CA, Sacramento, CA, San Francisco, CA, San Jose, CA, Santa Cruz, CA, Walnut Creek, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement
. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process -
you may
email us at accomodationrequest@am.jll.com
.
This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us
page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and
responsibilities.
Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.
#J-18808-Ljbffr
: Remote Role with preference for Mountain or Pacific time zone
. Will require l
ocal travel to events and JLL locations. OVERVIEW As
the
Division Coordinator
for senior JLL Work Dynamics leadership,
you'll
play a key role in the successful growth of our business. You will support our Technology Leaders and collaborate across the team and organization to provide phenomenal support. This critical role relies on precise
exe
c
ution, excellent
communication,
and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. As a strategic partner to
exe
c
utive
leadership, you will serve as a critical interface between senior leaders and key stakeholders. If you consider yourself a proactive,
organized,
and
resourceful
team player
, keep reading! Responsibilities: Provide comprehensive senior-
level administrative
support, acting as a trusted partner to
leadership
Serve as a gatekeeper and advisor to
exe
c
utives, helping prioritize commitments and
allocating
time to
strategic
initiatives
Schedule and manage complex calendars and intricate travel arrangements across different time zones with high attention to detail
Exe
rcise significant decision-making authority on behalf of
exe
c
utives
regarding
time management and commitments
Expense reconciliation and report management, including oversight of budget tracking for
exe
c
utive
initiatives
Coordinate high-level meetings, board activities, and strategic communications on behalf of the
exe
c
utives
Prepare briefing materials and background information for
exe
c
utive
meetings with key clients and stakeholders
Support administrative teams across the organization on various projects requiring
exe
c
utive
a
lignment
Plan and
exe
c
ute strategic leadership team meetings,
exe
c
utive
retreats, and client-facing events
Review, proofread, and contribute to strategic planning documents, presentations, and stakeholder communications
Act as the main point of contact among
exe
c
utives, employees,
clients
and other external partners,
representing
exe
c
utives with authority
Manage critical information flow in
a timely
and
accurate
manner, ensuring
exe
c
utive
a
wareness of time-sensitive matters
Anticipate
exe
c
utive
needs and proactively resolve issues before they reach leadership
Lead special strategic projects and initiatives as delegated by
exe
c
utives
Maintain strict confidentiality of sensitive business information, board discussions, and strategic plans
Qualifications At least 5 years of assistant
/coordinator
experience supporting
senior
exe
c
utives, preferably in complex global organizations, or relevant other experience
Proven ability to handle confidential information discreetly in a diplomatic manner
Experience interfacing with board members, external stakeholders, and C-suite
exe
c
utives
Unflappable, flexible, and can overcome a learning curve quickly
Exceptional judgment and decision-making capabilities when
representing
exe
c
utives
Extremely
strong communication
skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
Ability to understand business priorities and align
exe
c
utive
time commitments accordingly
Tech savvy and familiar working in MS Office operating systems,
WebEx
, Teams, and Box
Skilled in PowerPoint slide design with an ability to enhance existing content, transforming cluttered layouts into polished,
exe
c
utive-ready presentations
Bachelor's degree or equivalent experience preferred
Location is flexible with preference for someone
within driving distance of a corporate office
in Mountain or Pacific Time Zones
Position is remote with occasional travel to support large events and
exe
c
utive
meetings
Estimated total compensation for this position: 75,000.00 - 86,800.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data
. Location: Remote -Oakland, CA, Palo Alto, CA, Sacramento, CA, San Francisco, CA, San Jose, CA, Santa Cruz, CA, Walnut Creek, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement
. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process -
you may
email us at accomodationrequest@am.jll.com
.
This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us
page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and
responsibilities.
Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.
#J-18808-Ljbffr