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Kittitas County, WA

Project Manager

Kittitas County, WA, Ellensburg, Washington, United States, 98926

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Salary:

$6,047.00 - $7,368.00 Monthly Location :

Ellensburg Job Type:

Full-Time Department:

Maintenance Opening Date:

08/14/2025 Closing Date:

8/28/2025 5:00 PM Pacific FLSA:

Non-Exempt Bargaining Unit:

Non-Union

Description

The Project Manager is responsible for providing complex administrative and project management support to the Maintenance Department. Must exercise good judgement, work independently, and maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures. Examples of Duties

Project and Operations Management Oversee maintenance and improvement projects via third-party contractors as assigned by Director. Conduct contract-award processes consistent with legal and policy requirements. Oversee third-party contractors to ensure adherence with contract scope, budget, and timelines. Perform project close-out, including documentation, archiving, and warranty-registration. Maintain Department safety procedures; monitor for required updates. Maintain and update County Energy management program. Receive work orders and assign to staff; track costs associated with work orders in work order system. Oversee maintenance projects performed by County staff to ensure timely and high-quality performance within budgeted limits. Complete special projects as assigned by the Maintenance/Solid Waste Director. Oversee the County door lock system; assign accounts to new users; run reports as needed. Track and maintain warranties and contracts on building equipment. Interact with vendors and keep up to date on current maintenance trends. Seek out and apply for grant opportunities. Manage grant performance; ensure objectives and deliverables are met and grant funds are properly monitored and reported. Administrative Duties Perform ongoing scheduling of regular facilities maintenance, including coordination with County departments and preparation of corresponding budget estimates and timelines. Catalogue and file as-built drawings, warranties, photos, and other exhibits and documents. Prepare weekly bill-payment vouchers. Prepare and distribute reports internally and to various government offices. Research grant opportunities; perform and/or coordinate grant applications and management of awarded projects. Prepare a variety of correspondence and other written materials, including data entry. Provide legal notices to local newspapers and the public via email, letter, County website, etc. as directed. Maintain filing systems and correspondence logs; recommend ways to improve efficiencies; implement new policies/procedures and train department staff accordingly. Schedule meetings, make room arrangements and send out schedule changes and notices; coordinate functions and activities; set up rooms and equipment required. Act as the Public Records Officer for the Maintenance Department; oversee records management requirements and public disclosure requests. Serve as clerk to various meetings as assigned; prepare materials and compose minutes. OTHER FUNCTIONS Assist Maintenance staff in the event of an emergency. This job description is a summary of the primary functions and expectations for this position. Additional department-related duties may be assigned as required. Typical Qualifications

High School diploma or GED. Bachelor's Degree in Project Management, Construction Management, or Safety & Health Management. Three (3) years of experience providing project and administrative support, preferably in a government or legal office. An equivalent combination of education and experience which provides the knowledge, skills, and abilities necessary to perform the work required may substitute for the minimum qualifications above at the discretion of the Facilities Director. Valid Washington State driver's license. A criminal history and background check will be performed on qualified applicants. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into consideration.

Supplemental Information

Work is primarily performed in an office setting with occasional need to work in non-office environments. The position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools, stoop, kneel, crouch, twist, grasp, and reach. Must have ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials and a computer screen, and have sufficient hearing and speech to communicate clearly via telephone and in person. Safety policies and procedures must be adhered to at all times, including proper lifting/carrying techniques.

Standard work hours are Monday-Friday, 8 AM - 5 PM; however, occasional evening/weekend work may be required. Regular and reliable attendance and punctuality are required. Periodic travel will be necessary for meetings and/or training opportunities. Must be able to safely operate a motor vehicle in varied weather conditions and all levels of daylight.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Most permanent employees who at least 20 hours per week on a regular schedule are entitled to healthcare, retirement, and leave benefits, pro-rated to the scheduled hours of work.

HEALTHCARE BENEFITS Eligible employees and their family members have access to medical, dental, and vision benefits. The base plans for these benefits are paid 100% by the County regardless of the number of family members enrolled. Plan buy-up options are available for a small cost via payroll deduction.

LIFE INSURANCE AND SUPPLEMENTAL PRODUCTS Kittitas County offers access to a $12,000 basic life/accidental death and dismemberment insurance plan as well as a base long term disability plan through Mutual of Omaha as part of the core benefits program.

Supplemental products are available for eligible employees who choose to purchase them through AFLAC, Allstate, Colonial, and Mutual of Omaha. These products include:

Supplemental life insurance Accidental death and dismemberment Disabilty insurance

LEAVE BENEFITS Eligible County employees have access to a variety of leave programs. The amount of paid leave an employee may accrue and bank will vary between employee groups and collective bargaining agreements. Types of leave available include, but are not limited to:

Legal holidays Personal holiday Paid time off (PTO) Bereavement Leave Military Leave Family & Medical Leave Act (FMLA) Paid Family & Medical Leave (PFML)

RETIREMENT BENEFITS Most benefited employees are eligible to participate in the Public Employees' Retirement System (PERS) plan administered by the Department of Retirement Systems (DRS). Participation in the DRS retirement program is mandatory for all eligible employees. Both the employee and the County contribute to the plan at a rate set by the State legislature.

For more information regarding DRS you can visit their website at https://www.drs.wa.gov/.

Employees who want to save additional dollars for retirement may do so voluntarily by participating in a choice of 457 deferred compensation plans. A 457 plan allows employees to defer funds through payroll deduction, up to a maximum amount set each year by the IRS. 01

Can you share an example of a challenging project you successfully managed? 02

Have you ever managed multiple projects at a time? How many and size of projects? Required Question