Florence - Accounting and Administrative Specialist - Full-Time
We are seeking a detail-oriented and motivated Accounting and Administrative Specialist to support a portfolio of non-automotive companies as part of a small, close-knit team. This position requires strong foundational accounting skills and the ability to work independently while recognizing when clarification is needed.
This is not an entry-level position. Candidates without relevant accounting experience will not be considered.
The ideal candidate is a hands-on bookkeeper who knows how to process vendor bills and customer invoices accurately. You don't just enter numbers you understand what they mean, and you notice when something looks off. You're comfortable asking questions, driven to improve, and curious enough to learn new systems that make the job easier. You're ready to support multiple businesses with professionalism, accuracy, and a strong sense of ownership and you enjoy working collaboratively within a tight-knit team where everyone pitches in and communication is key.
Key Qualifications: Minimum 2 years of accounting experience, with hands-on Accounts Payable (AP) and Accounts Receivable (AR) responsibility. Familiarity with a Chart of Accounts and how transactions impact financial reporting. Proficient in Microsoft Excel and Word. Experience with accounting software is required; QuickBooks Desktop experience is a plus but not required. Strong analytical mindset with the ability to recognize inconsistencies or outliers in financial data and proactively ask questions. Self-driven and able to manage tasks without constant oversight. Eager and willing to learn new software tools and systems. Highly organized and detail-focused with excellent time management and communication skills. Comfortable working in a small team environment where flexibility, communication, and mutual support are essential. Core Responsibilities: Accounting Functions for Multiple Companies Accounts Payable: Enter and manage vendor bills; ensure accuracy and timely payments. Accounts Receivable: Create and track customer invoices; monitor outstanding balances. Journal Entries: Prepare and post journal entries into the general ledger. Bank Reconciliation: Reconcile monthly bank statements to maintain accurate financials. Management Reporting: Prepare internal financial reports (balance sheets, income statements). Budget Preparation: Support budgeting and forecasting processes. Fixed Asset Management: Maintain and update the fixed asset register.
Administrative Duties: Licensing: Coordinate city, county, state, agricultural, and zoning license renewals. Insurance: Maintain current coverage records and track policy renewals. Taxes: Assist with filing of sales tax, Business Personal Property, and Real Property taxes. Lease & Loan Tracking: Monitor renewals and terms for leases, contracts, and loans. Required Skills & Tools: Computer Literacy: Proficient in navigating Windows operating systems. Typing: Minimum 50 WPM, including 10-key proficiency. Accounting Software: Experience with any accounting platform is required; willingness to learn QuickBooks Desktop or other systems is essential. Excel: Capable of using formulas, tables, and worksheets to support financial analysis. Initiative: Able to work independently, identify issues, and seek clarification when necessary.
Qualifications
Behaviors
Preferred
Functional Expert
Considered a thought leader on a subject
Thought Provoking
Capable of making others think deeply on a subject
Team Player
Works well as a member of a group
Loyal
Shows firm and constant support to a cause
Detail Oriented
Capable of carrying out a given task with all details necessary to get the task done well
Dedicated
Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
Flexibility
Inspired to perform well when granted the ability to set your own schedule and goals
Work-Life Balance
Inspired to perform well by having ample time to pursue work and interests outside of work
Self-Starter
Inspired to perform without outside help
Job Security
Inspired to perform well by the knowledge that your job is safe
Growth Opportunities
Inspired to perform well by the chance to take on more responsibility
Goal Completion
Inspired to perform well by the completion of tasks
Ability to Make an Impact
Inspired to perform well by the ability to contribute to the success of a project or the organization
Licenses & Certifications
Required
DRIVER'S LICENSE
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.