Sam Houston State
Posting Details
Come and join the Bearkat community!
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition
202500250S
Title
Administrative Associate III - Assistant to the Chair
FLSA status
Non-Exempt
Hiring Salary
This position is a pay grade 07. Please see Pay Grade Table at: .
Occupational Category
Technical/Para-Professional
Department
Dept of Physical Therapy
Division
Division of Academic Affairs
Open Date
08/13/2025
Open Until Filled
Yes
Educational and Experience Requirement
Associates degree Business, Business Administration, Healthcare related areas, or related field. Bachelor's degree preferred. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs complex administrative assistant duties for the Department of Physical Therapy and supports the administrative functions of our pre-accreditation status Doctor of Physical Therapy (DPT) program.
Primary Responsibilities
Performs complex administration support duties for the Department of Physical Therapy. Maintains departmental records and provides comprehensive administrative support to the Department Chair and faculty while ensuring compliance with Commission of Accreditation in Physical Therapy Education (CAPTE). Provides departmental or university information to students, departments, and staff. Schedules and coordinates departmental meetings, activities, faculty searches, and special events. Reviews, Revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Prepares, reviews, revises and distributes documents and correspondence for and on behalf of the department.. Supports student services including admissions processes, academic records, and student communications. Assists with budget management, purchasing (Bearkat buy), and financial reporting. Class scheduling and room scheduling is required. Travels procedures and policies are required with Chrome river. Coordinates clinical education site agreements and documentation. Prepares correspondence, reports, and presentations for internal and external stakeholders. Serves as liaison between department, college administration, and university offices. Supports faculty hiring processes and personnel documentation. Maintains confidential student and faculty records in compliance with FERPA and other regulations. Performs other related duties as assigned.
Other Specifications
Requires a general knowledge of standard office functions. Requires knowledge of university procedures and practices. Knowledge of faculty workload reports and faculty hiring and academic personnel procedures. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. The position requires discretion, confidentiality, and the ability to work independently in a fast-paced academic environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Blackboard learning management system and database management. Strong written and verbal communication skills. Demonstrates ability to handle confidential information with discretion. Experience with budget management and financial reporting. Knowledge of FERPA regulations and student privacy requirements.
This position will be housed in the newly created Department of Physical Therapy, which will be housed in the new Health Professions Building (HPB) in Conroe, TX. However, while the HPB is being completed, this position will be housed on another SHSU campus .
Full Time Part Time
Full Time
Position Number
Quicklink
EEO Statement
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
Come and join the Bearkat community!
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition
202500250S
Title
Administrative Associate III - Assistant to the Chair
FLSA status
Non-Exempt
Hiring Salary
This position is a pay grade 07. Please see Pay Grade Table at: .
Occupational Category
Technical/Para-Professional
Department
Dept of Physical Therapy
Division
Division of Academic Affairs
Open Date
08/13/2025
Open Until Filled
Yes
Educational and Experience Requirement
Associates degree Business, Business Administration, Healthcare related areas, or related field. Bachelor's degree preferred. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs complex administrative assistant duties for the Department of Physical Therapy and supports the administrative functions of our pre-accreditation status Doctor of Physical Therapy (DPT) program.
Primary Responsibilities
Performs complex administration support duties for the Department of Physical Therapy. Maintains departmental records and provides comprehensive administrative support to the Department Chair and faculty while ensuring compliance with Commission of Accreditation in Physical Therapy Education (CAPTE). Provides departmental or university information to students, departments, and staff. Schedules and coordinates departmental meetings, activities, faculty searches, and special events. Reviews, Revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Prepares, reviews, revises and distributes documents and correspondence for and on behalf of the department.. Supports student services including admissions processes, academic records, and student communications. Assists with budget management, purchasing (Bearkat buy), and financial reporting. Class scheduling and room scheduling is required. Travels procedures and policies are required with Chrome river. Coordinates clinical education site agreements and documentation. Prepares correspondence, reports, and presentations for internal and external stakeholders. Serves as liaison between department, college administration, and university offices. Supports faculty hiring processes and personnel documentation. Maintains confidential student and faculty records in compliance with FERPA and other regulations. Performs other related duties as assigned.
Other Specifications
Requires a general knowledge of standard office functions. Requires knowledge of university procedures and practices. Knowledge of faculty workload reports and faculty hiring and academic personnel procedures. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. The position requires discretion, confidentiality, and the ability to work independently in a fast-paced academic environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Blackboard learning management system and database management. Strong written and verbal communication skills. Demonstrates ability to handle confidential information with discretion. Experience with budget management and financial reporting. Knowledge of FERPA regulations and student privacy requirements.
This position will be housed in the newly created Department of Physical Therapy, which will be housed in the new Health Professions Building (HPB) in Conroe, TX. However, while the HPB is being completed, this position will be housed on another SHSU campus .
Full Time Part Time
Full Time
Position Number
Quicklink
EEO Statement
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report