Office Administrator

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Buchanan Legal Professional Services provided pay range

This range is provided by Buchanan Legal Professional Services. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $150,000.00/yr

Direct message the job poster from Buchanan Legal Professional Services

A prestigious global law firm is seeking a dynamic Office Administrator to lead daily operations and administrative management for its Boston office. This high-impact role touches nearly every part of the firms infrastructure, from facilities and office services to administrative team leadership, local HR coordination, and IT/AV support. Youll be the go-to person for maintaining a best-in-class environment while driving employee experience, office efficiency, and operational excellence. This role will be fully on-site in Boston.

Key Responsibilities:

• Oversee all office operations, including facilities, administrative support, hospitality, reception, and vendor coordination
• Lead and manage administrative staff, including mentorship, onboarding, feedback, and morale initiatives
• Act as point of contact for landlord relations, space planning, moves, and emergency preparedness
• Partner with cross-functional teams for event planning, IT/AV setups, and budgeting needs
• Ensure compliance with firmwide policies while also tailoring local procedures for maximum efficiency
• Handle reception and IT backup support as needed, and manage conference room scheduling systems
• Collaborate with HR on performance management, training, and employee experience programs

Qualifications:

• 3-5+ years of experience in a law firm or professional services firm
• Previous management of administrative teams and experience with facilities or operations
• Strong communication and client service mindset
• Proficient in Microsoft Office, EMS, and similar business systems
• A natural problem solver who thrives in fast-paced, people-focused environments

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Law Practice

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