Job Title: Office Administrator
Openings: 2 (1 opening per shift)
Shifts:
- 7AM-3PM
- 9AM-5PM
Location: Waltham, MA
Job Type: Full-Time
About Us: Syntegra Services is a dynamic commercial services organization with a commitment to excellence. We are looking for two motivated and organized Office Administrators to join our small but mighty business.
Job Summary: The Office Administrator will be responsible for overseeing the day-to-day administrative operations of the office. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Intake of work orders from both field and customers
- Handle incoming internal & customer correspondence, including emails, phone calls, and mail.
- Contract and Quote Creation
- Maintain and update office and field records, databases, and filing systems.
- Assist with the preparation of reports and other documents.
- Onboarding of employees, vendors, and new customers
- Perform other administrative duties as assigned.
Qualifications:
- Proven experience as an office administrator, office assistant, or relevant role within a commercial services environment
- Bi-Lingual or Spanish Speaking Proficiency
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational, multi-tasking, and time-management skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
Benefits:
- 401(k)
- Health insurance
- Paid time off
Please note this role is subject to a background check and drug screening.
Seniority Level: Entry level
Employment Type: Full-time
Job Function: Administrative
Industries: Facilities Services
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