Join to apply for the Grants Finance Coordinator role at CAIR-CA
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Join to apply for the Grants Finance Coordinator role at CAIR-CA
Work Location: Anaheim, CA
Term: Full-time, temporary for 2 years from date of hire, occasional evening and weekends required
Position Status: Non-Exempt
Pay Range: $23.00- $30.00 hour
Reports to : Jackie Ramirez, Operations and Finance Associate Director
Requirements: Must have access to reliable transportation
Generous Benefits: 100% employer-paid medical and dental insurance for employees & dependents, 3% employer-matched retirement plan, 12 vacation days, 10 sick days, and 12 holidays, hybrid work schedule utilized temporarily.
About Us: Join the largest American Muslim civil rights organization at the frontlines in protecting the rightsoffree speech, to freely practice one's faith, to pursue employment opportunities without harassment, and to live as an active and engaged American without reprisal. The Council on American-Islamic Relations of California (CAIR-CA) is a nonprofit 501(c)(3), grassroots civil rights and advocacy group. We recognize that our employees are passionate, talented, and are our most valuable resource. With such an important vision to be a leading advocate for justice and mutual understanding, our diverse workforce stands together to demonstrate our values for everyone who chooses to join these efforts.
About the Role: The Grants Finance Coordinator will report directly to the CAIR-CA Operations and Finance Associate Director and is primarily responsible for a wide variety of duties:
Responsibilities
- Generate and analyze reports using grant tracking software, as requested by leadership and program staff.
- Collect and organize data required for grant invoicing through consistent communication and follow-up with multiple departments.
- Prepare and submit accurate grant invoices to funders in compliance with grant terms, following internal review and approval processes.
- Initiate and process payment requests for subawardees, ensuring timeliness and accuracy.
- Coordinate with the accounting department to update billing and invoice records, maintaining accuracy in the general ledger.
- Maintain electronic and physical records of all invoicing and supporting documentation to ensure readiness for audits and monitoring reviews.
- Track and manage monthly grant reporting deadlines, billing requirements, and status updates using spreadsheets and grant management tools.
- Support the reconciliation of internal expense tracking with the accounting system to ensure accuracy and completeness.
- Assist program leads by providing spend-down reports and financial summaries.
- Maintain up-to-date grant tracking spreadsheets, including fiscal data and time & effort reporting for audit and compliance purposes.
- Prepare and present grant financial reports for the local Governance Board and executive leadership.
- Participate in special projects and complete other finance- or grant-related tasks as assigned.
- Provide occasional administrative support including answering phones, assisting with outreach and fundraising efforts, and general office tasks.
- Availability for occasional evening and weekend hours, with some local travel required.
- Perform other duties as assigned to support the organization's financial and grant-related operations.
- Bachelor's degree in Accounting, Finance, Business, or related field (preferred)
- Nonprofit work experience (preferred)
- Familiarity with QuickBooks, Instrumentl and the Microsoft Office Suite
- Intermediate or higher proficiency in Excel
- Familiarity with Generally Accepted Accounting Principles (GAAP) preferred
- Professional integrity and ability to maintain confidentiality of sensitive data
- Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines
- Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment
CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.
Salary: $23 - $30 per hour
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