City of Fort Myers, FL

Senior Procurement Specialist

City of Fort Myers, FL, Fort Myers

Salary : $63,003.20 - $94,057.60 Annually
Location : Fort Myers, FL
Job Type: Full-Time
Job Number: 25-1309
Department: Purchasing & Contracts Administration
Opening Date: 06/24/2025
Closing Date: Continuous
FLSA: Exempt
Description
The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.
NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
FLSA Status: Exempt Safety Sensitive : NO Level II Screening : NO
Under the general direction of the Purchasing and Contracts Administration Manager, position is responsible for high level, complex purchasing work involving the preparation of bids, plans, specifications, contract negotiations and contract assembly. Also responsible for solicitation of construction of roads, utility infrastructure, service contracts and other commodity/equipment as required per City policies and procedures, Florida State Statutes. Work will require the incumbent to work with Request for Qualifications in respect to the State of Florida Consultants Competitive Negotiation Act. Work is performed with a great deal of latitude and provides for a high level of independent judgment and decision making. Position requires the incumbent to maintain high standards of accuracy and ethical values in exercising duties and responsibilities. At times, the incumbent will be required to act on behalf of the Purchasing and Contracts Manager, carryout supervisory and management responsibilities, collaborate and meet with upper management.
Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.
Responsibilities and Reporting During an Emergency Situation :
Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.
Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.
Perks and Benefits

Free city-paid employee health coverage, additional for spouse or family
3 weeks Paid Time Off (sick & vacation)
13 paid holidays
Pension plan & optional Deferred Compensation
City-paid life insurance
Optional Vision, Dental, and Disability Insurance
Tuition reimbursement
On-site Gym facility
And much more!

Duties/Responsibilities

Develops, reviews and edits bids, plans and specifications for construction projects and other services performed by outside contractors.
Responsible for, but not limited to advertisement of bids, Request for Proposal, and Request for Quote solicitations.
Conducts pre-bid conferences; fields questions; prepares addendums.
Conducts bid openings; prepares and provides detailed analysis of complex bid tabulations; and handle bid disputes.
Conducts contract negotiations; assemble contract documents and preparation of green sheets for Mayor and City council approval.
Review bi-weekly City Council Agenda packets to ensure conformance to policy and procedure and identify conflict when items are related to procurement of materials and services.
Assist the Purchasing and Contracts Manager in overall operations of the division as required.
Provides assistance to other division personnel as needed.
Researches new ideas and methods in the bid/Request for Proposal process; keep boilerplate information up to date and writing new terms, conditions and supplemental conditions to ensure an effective document. Must satisfy legal requirements aligned with company objectives.
Analyze potential benefits and drawbacks of project scopes and affect they may have on other areas of the City. Must understand a bidder's ability to perform obligations under a proposed contract
May need to drive a motor vehicle to accomplish assigned tasks.
This position requires regular and reliable attendance and the employee's physical presence at the workplace.
Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Proficient in the use of word processing, spreadsheet, database and presentation software.
Knowledge of large scale purchasing methods and procedures.
Knowledge and understanding of purchasing practices and Federal, State and Local purchasing laws.
Ability to comprehend legal principles of contracts, technical terms and blueprints.
Ability to exercise good communication skills and project a positive image of the Purchasing and Contracts Division.
Ability to establish and maintain effective working relationships with vendors, associates and the general public.
Ability to operate necessary equipment, including computer, six line telephone, copy machine, adding machine and typewriter

Minimum Requirements

Associate's degree from an accredited college or university in Business Administration or related field.
Five years of experience in public sector procurement or directly related work; or experience, and/or training that provides the required knowledge, skills, and abilities.
Possession of a Certified Professional Public Buyer (CPPB) at the time of hire, or be able to obtain within twenty-four (24) months from date of hire.
Must possess a valid Florida Driver's License with an acceptable driving record.

PREFERRED QUALIFICATIONS

Preferably experience in the public sector procurement

Physical Demands and Working Conditions
This work typically requires the following physical activities to be performed.

Balancing - maintain equilibrium to prevent falling while walking, standing, or crouching.
Climbing - ascending, descending ladders, stairs, ramps, requires body agility.
Reaching - extending hands or arms in any direction.
Repetitive Motion - substantial movements of wrists, hands, fingers.
Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
Standing - for sustained periods of time.
Crouching - bending body forward by bending leg, spine.
Feeling - perceiving attributes of objects by touch with skin, fingertips.
Fingering - picking, pinching, typing, working with fingers rather than hand.
Grasping - applying pressure to object with fingers, palm.
Handling - picking, holding, or working with whole hand.
Hearing 1 - perceiving sounds at normal speaking levels, receive information.
Hearing 2 - receive detailed information, make discrimination in sound.
Kneeling - bending legs at knee to come to rest at knees.
Lifting - raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.
Stooping - bending body downward, forward at waist, with full motion of lower extremities and back.
Talking 1- expressing ideas by spoken word
Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
Visual Acuity 2 - color, depth perception, field of vision.
Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
Visual Acuity 4 - operate motor vehicles/heavy equipment.
Walking - on foot to accomplish tasks, long distances, or site to site.

Work performed is primarily:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

Works in an office environment and sits for long periods of time
May be required to work hours other than the regular schedule including nights, weekends, and holidays.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Full-time regular City employee benefits:

Health Insurance ()
- City paid employee coverage. HMO or PPO plans are available. Dependents can be added, Employee pays 30% of premium. Premium deductions are taken pre-tax.
Basic Life Insurance ()
- City paid. The benefit is equal to 1x the annual base pay, rounded to the nearest $1000.00.
Optional Vision Insurance ()
- Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
Optional Dental Insurance ()
- Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
Supplemental Insurance
- Employees may purchase various types of supplemental insurance (life, AFLAC) at group rates through payroll deduction.
Pension Plan (General) Administered by
Pension Plan (Police and Fire) administered by
401(a) ( )
- Certain management positions can opt out of the General Pension into a 401(a).
Roth IRA ()
- Offered through payroll deduction.
Disability ()
- Employee paid short & long-term disability insurance.
Leave Time (Sick, Vacation)
Paid Holidays
- City recognizes 13 holidays which include: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day, Birthday Holiday and Floating Holiday.**Birthday and Float after 1-year of service.
Deferred Compensation Programs () OR ()
- Tax-deferred savings plan available for retirement purposes. Employee-only contributions.
Flexible Spending Accounts
- Employees can elect to use pre-tax dollars to cover un-reimbursed medical or dependent daycare expenses.
Payroll Direct Deposit
- Available to any banking institution or credit union. Suncoast Federal Schools Credit Union membership is available to City employees.
Employee Assistance Program ()
- City-paid availability to licensed professional counselors for non-work related personal issues with 100% confidentiality.

Please note: Benefits do not apply to On-Call, Temporary, or Seasonal positions. Insurance Benefits only apply to regular Full-time positions.
01
Do you currently possess an Associates Degree or higher from an accredited college or university in Business Administration or related field AND five years of experience in public sector procurement or directly related work; OR experience, and/or training that provides the required knowledge, skills, and abilities?

02
If the answer is Yes to question #1, please explain. If you answered "No" please enter "n/a".
03
Do you currently possess a valid Florida Driver's License with acceptable driving record, or the ability to obtain a Florida driver's license at time of hire?

04
Do you currently possess a Professional Public Buyer (CPPB) certification or have the ability to obtain within twenty-four (24) months from date of hire.

05
PREFERRED QUALIFICATION:Do you currently possess any Public Procurement experience?

Required Question