Accounts Payable Clerk
At WHA, we're a team, passionate about humanizing healthcare. We're inspired by the diverse stories, strength and resilience of our patients and the unique choices they make in pursuing health for themselves and their families. We envision a world where every person has the opportunity to achieve their optimal health and we're here to support that journey with personalized, culturally competent care and knowledge.
The Accounts Payable Clerk provides support to Accounts Payable within the Finance department.
This is a part time position at our administrative office in Tigard (24 hours per week).
Duties
- Process vendor invoices into paperless document software.
- 3-way match vendor invoices related to purchase orders in purchasing software.
- Process expense reports for staff and clinicians.
- Communicates with vendors or staff regarding vendor accounts, invoice status or resolving any issues that arise with regard to payment.
- Reconciles monthly vendor statements to invoices received.
- Ensure timely approval of invoices by managers.
- Maintains A/P vendor files, including archiving and setting up new vendor files at year end.
- Providing accrual reports to the general ledger team.
- Backup the accounting assistant with taking minutes or routing of mail if required.
- Backup the accounts payable specialist with payments, expense report budget questions and new vendor setup in the accounting software, if required.
- Assist other staff in providing documentation during audits.
- Effectively handles multiple assignments, special projects and other duties as assigned.
- Ensures data entry is timely and accurate.
- Performs accounts payable filing on a weekly basis and ensures filing is up to date.
Qualifications
- High school diploma or GED required. Associate's or Bachelor's degree in Accounting or other related field preferred.
- Proficient in Microsoft Office products (Word, Excel, Outlook, PowerPoint, etc.).
- Experience with Document Locator, Sage 100 or other computerized accounting software preferred.
- Previous experience working in an accounting or accounts payable position (while maintaining excellent data entry speed) required.
- Must be detail-oriented and accurate.
- Ability to perform basic mathematical calculations.
- Ability to work independently and investigate discrepancies in vendor invoices, purchase orders, and receiving documents.
- Must have excellent written and verbal communication skills.
- Must be able to successfully complete a background check.
- Ability to perform the essential functions of the job.
Women's Healthcare Associates, LLC is an equal opportunity employer.
Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters, including:
Federal Family and Medical Leave Act
Oregon Family Leave Act