Capital Projects & Facilities Coordinator

Capital Projects & Facilities Coordinator

Join to apply for the Capital Projects & Facilities Coordinator role at St. Matthew's House (Southwest Florida)

Capital Projects & Facilities Coordinator

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Join to apply for the Capital Projects & Facilities Coordinator role at St. Matthew's House (Southwest Florida)

OUR CORE PURPOSE:
As an expression of Gods love in Southwest Florida, we are growing to ensure that no one experiencing hunger, homelessness or addiction is alone or without a pathway for their journey from crisis to contributor. Together with our partners and participants, we cultivate communities where people are progressively seen, accepted, challenged, and supported.

Description
OUR CORE PURPOSE:
As an expression of Gods love in Southwest Florida, we are growing to ensure that no one experiencing hunger, homelessness or addiction is alone or without a pathway for their journey from crisis to contributor. Together with our partners and participants, we cultivate communities where people are progressively seen, accepted, challenged, and supported.
General Summary
The Capital Projects & Facilities Coordinator provides administrative and logistical support for the planning, execution, and closeout of capital improvement and facilities projects. This role assists team members with documentation, scheduling, vendor coordination, and compliance tracking to ensure projects are delivered efficiently and in alignment with organizational standards.
Key Responsibilities
Project Support

• Assists in the coordination of project schedules, meetings, and communications.
• Maintains project documentation including contracts, permits, drawings, and reports.
• Tracks project milestones and deliverables using project management tools.
  

• Prepares and processes purchase orders, invoices, and expense reports.
• Supports procurement processes including RFPs and bid evaluations.
• Maintains accurate records of budgets, expenditures, and change orders.
  

• Serves as a liaison between internal departments, contractors, and consultants.
• Drafts and distributes meeting agendas, minutes, and status updates.
• Supports the preparation of presentations and reports for leadership.
  

• Monitors compliance with safety, environmental, and regulatory requirements.
• Assists with site inspections and documentation of findings.
• Ensures adherence to internal policies and procedures.
  

• Associate or bachelors degree in construction management, Business Administration, or related field.
• 24 years of experience in project coordination, construction, or facilities management.
• Experience in non-profit, or public sector preferred.
  

• Proficiency in Microsoft Office and project management software (e.g., MS Project, Smartsheet).
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines. Strong analytical abilities, attention to detail and the ability to successfully manage multiple competing tasks and priorities in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships across all levels of the organization and with external parties.
• Ability to work effectively in an environment that requires collaboration.
• Office-based with occasional site visits.
• Valid drivers license.
• Required to maintain primary auto insurance at minimum liability limits of $100,000/$300,000 bodily injury, $100,000 property damage or $300,000 combined single limit.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organizations

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