Senior Accounts Payable Specialist
LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here.
We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.
The Senior Accounts Payable Specialist accurately records all transactions in the correct period, and timely pays all vendors and customers. This role processes vendor payments, submits clinician payroll, and processes internal expense reimbursements, including performing corporate credit card reconciliation. The Senior Accounts Payable Specialist will display a profound understanding of all processes of the essential functions and basic duties to accomplish this purpose and will also serve as a resource for Accounts Payable Specialist I and Accounts Payable Specialist II. May be viewed as a subject matter expert for their functions and/or serve as an informal mentor to newer associates.
Internal Expense Reimbursements 40%
Supports internally developed LT Expense program for requesting checks and coding credit card transactions
Conducts journal entry and reconciliation for Accounts Payable holding account
Posts void requests weekly and at month-end in the accounting system
Tracks expenses for conventions; performs journal entries and reconciliation
Performs State of Georgia sales tax accrual
Vendor Payables - 40%
Proactively obtains trade payable invoices from vendors
Ensures proper purpose, review and approval is received for each vendor invoice
Processes vendor invoices in accounting system
Reviews, updates, and otherwise maintains vendor accounts in accounting system
Reviews and maintains vendor trade payable subledger, ensuring all vendor invoices are paid in a timely manner
Processes intercompany bills each month when received from JH Corporate or other JH entities
Tracks transactions and follows up with sender of charges as needed
Clinician Payroll 20%
Works with the treasury team to process electronic ACH and paper check remittances to clinicians
Works with the treasury team to process clinician electronic and paper payment recalls, returns, and voids
Generates electronic notifications to clinicians
Reviews the sub-ledger for clinician overpayments/repayments
Applies tax amounts to payroll as identified for states requiring withholding
Reviews payroll items needing taxes applied by the vendor
Works with the issue resolution team to correct resolutions on overpayments as needed
Works with the clinician pay team to ensure all issues are addressed
Obtains vendor / clinician 1099 information each month using TIN Check
Reviews 1099 information for accuracy and sends to IRS for processing
Secondary Functions (If Applicable)
May work on special projects or other duties as assigned
Supervisory/Budgetary/External Communication Responsibility
N/A
Qualifications Education, Work Experience, Certifications
High school graduate or equivalent required; Bachelors degree preferred
4+ years of Accounts Payable experience required
Knowledge, Skills, and Abilities
Ability to adhere to and exhibit the Company Values at all times
Skilled in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
Strong understanding of financial management systems, Workday a plus
Exhaustive understanding of accounts payable processes and procedures
Ability to effectively manage multiple competing priorities in a fast-paced environment
Excellent communication skills - both oral and written
Ability to build strong business relationships at all levels
Strong interpersonal skills
Strong attention to detail
Strong organizational and time management skills
Ability to work independently and collaboratively
Solid critical thinking and creative problem-solving skills
Ability to consistently meet goals, commitments, and deadlines
Ability to work with sensitive information and maintain confidentiality
Key Competencies Required
1. Customer Focus
2. Decision Quality
3. Resourcefulness
4. Directs Work
5. Optimizes Work Processes
6. Nimble Learning
7. Ensures Accountability
8. Collaborates
9. Communicates Effectively
10. Instills Trust
11. Demonstrates Self-Awareness
12. Manages Ambiguity
Physical, Mental, Working Condition, and Travel Requirements
Typical office environment - sedentary with typing, writing, reading requirements
Speaking, reading, writing, ability to use a telephone and computer
Ability to exert up to 10 lbs. of force occasionally
Ability to interpret various instructions
Ability to deal with a variety of variables under only limited standardization
What is in it for you
Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).
Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).
Paid maternity and paternity leave.
Company sponsored 401k plan with company matching.
PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.
Tuition reimbursement for continuing education.
An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.
Disclosures
Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.
As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.