School Bookkeeper

Job Summary

Mountain Brook Schools

Job Description

Title: School Bookkeeper

Reports To: Principal

Job Goal: To provide administrative support for the Principal, staff, parents, and students of the school in order to maintain an effective, efficient, and friendly school environment.

Performance Responsibilities:

1. Public Relations
2. Greets visitors; answers routine questions; directs visitors to appropriate area or staff members; deals with concerns of parents, staff, and students.
3. Assists Principal or staff members, especially in the area of accounting procedures.
4. Answers telephone: takes messages; answers routine questions; directs calls, if needed.
5. Assists applicants, vendors, real estate agents, service people, and others who have business to conduct in the school.
6. Assists in scheduling conferences for the Principal or staff members, if needed.

1. Local School Business Management must adhere to strict local, state, federal and auditor guidelines in all areas.

Local School Funds

1. Receives funds; follows adopted procedures for handling monies.
2. Prepares purchase orders.
3. Pays invoices.
4. Reconcile bank accounts monthly.
5. Reconcile and submit other required monthly/annual reports to Central Office according to designated deadlines using NextGen software.
6. Transfer funds: move funds from checking account to investment account as directed.
7. Prepares for yearly audit.
8. Monitors and maintains records of revenues and expenditures by teacher for local funds and PTO funds.
9. Assists in school budget preparation.
10. Coordinates with other Bookkeepers to ensure all financial matters for the school is addressed in a timely manner.

System Funds

1. Provides necessary payroll data to Central Office.
2. Monitors accounts reimbursable by Central Office.
3. Monitors spending of downloaded funds according to system procedures.

State Funds

1. Monitors and maintains records of expenditures by teachers from State allocations.

1. Registration
2. Coordinates and handles all funds related to registration of students.

1. Secretarial/Clerical Assistance
2. Types documents including correspondence, reports, memos, bulletins, etc.
3. Updates bookkeeping policies and procedures.
4. Maintains office bookkeeping files.
5. Receives and responds to incoming mail including invoices and related correspondence.
6. Monitors maintenance of office equipment.
7. Assists school administrators in a variety of tasks which facilitate the efficient management of the school.

Terms Of Employment: 12 months (240 days). Salary based on support personnel salary schedule.

Evaluation: Performance is evaluated in accordance with Board policies.