Accounts Payable Clerk
Reports to: Treasury Accountant Department: Accounting
Grade/Level: Entry Job Status: Full-time
Hourly/Salary: Hourly FLSA Status: Non-Exempt Work Schedule: M F; 8am 5pm; Overtime as required
Management reserves the right to make changes to this job description at any time.
Position Summary:
In this role, the Accounts Payable Clerk will compile, process and maintain AP records. This includes monitoring of payments, processing them and the company's expenditures. Other duties include answering the phone and assisting the Accounting Department as needed with other tasks.
ESSENTIAL FUNCTIONS:
- Verify approval on all invoices request
- Coding invoices
- Able to prepare and process invoices for multiple companies
- Update and maintain vendor database
- Able to process and enter 200-300 invoices per week
- Reconciles vendor statements
- Maintains account payable files
- Special projects as assigned
QUALIFICATIONS:
- High School diploma
- Able to meet deadlines
- Works well with others
- Proficient with Word and Excel
- Eye for detail, accuracy is imperative
- Phone etiquette
- Ability to prioritize and multitask in a fast-paced environment
- Ability to handle confidential information in a discreet, professional manner
- Ability to be an effective team member and display initiative
- Must possess a valid driver's license
- Prior AP experience a must; Oil and Gas related preferred
SKILLS AND ABILITIES:
- Computer Skills: Strong background in MS Office applications required. Experience with Microsoft
- Work Ethic: Be dependable, trustworthy, truthful, and credible in the workplace. Display a sincere desire to provide service or assistance, follow instructions, and take responsibility for own actions. Show a commitment to doing the best job
- Physical Abilities: Lift and carry up to 40 pounds in various packaging
WORK ENVIRONMENT:
A controlled atmosphere set within an office environment.
PHYSICAL DEMANDS:
N (Not Applicable) Activity is not applicable to this occupation
O (Occasionally) Occupation requires this activity up to 33% of the time (0 2.5+ hours/day)
F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 5.5+ hours/day)
C (Constantly) Occupation requires is activity more than 66% of the time (5.5+ hours/day)
Physical Abilities (PCP4)
Lift / Carry
Stand
O
10 lbs. or less
F
Walk
F
11 20 lbs.
F
Sit
C
21 50 lbs.
O
Handling / Fingering
C
51 100 lbs.
N
Reach Outward
O
Over 100 lbs.
N
Reach Above Shoulder
O
Push / Pull
Climb
N
12 lbs. or less
O
Crawl
N
13 25 lbs.
O
Squat or Kneel
N
26 40 lbs.
O
Bend
O
41 100 lbs.
N
Other Physical Requirements:
- Ability to wear Personal Protective Equipment (PPE): safety glasses, goggles
- Vision: Near, Distance, Color, Peripheral, Depth Perception
- Sense of Sound: 55 decibels, adult conversation
- Sense of Smell: Able to detect odors
All employees of Jacam Catalyst, LLC, and its subsidiaries, are required to adhere to the following:
- Comply with all Federal, State and Local laws
- Have the ability to fluently read, write and speak in English
- Adhere to guidelines, policies and procedures as described in the Jacam Catalyst handbook
- Adhere to Jacam Catalyst's Drug and Alcohol policy and agree to submit to random drug testing as a condition of employment
Qualifications
Behaviors
Required:
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Required:
Goal Completion: Inspired to perform well by the completion of tasks
Self-Starter: Inspired to perform without outside help