Cobb County, GA
Salary:
$19.32 - $24.63 Hourly Location :
Sheriff's Office Marietta, GA Job Type:
Full-Time Job Number:
04357 Department:
Sheriff's Office Opening Date:
08/14/2025 Closing Date:
8/21/2025 11:59 PM Eastern Grade Code:
104
Position Information
The purpose of this classification is to provide administrative and secretarial functions to a large division or department in support of departmental operations.
Distinguishing Characteristics
While the essential functions are similar to those of an Administrative Specialist II, but there is more emphasis on a higher degree of interaction with various officials, and wherein client relations are more sensitive and considered critical to the division or department; Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required. Essential Functions
Coordinates and provides administrative/clerical support for an assigned department/division: processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative/clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts; and maintains confidentiality of departmental documentation and issues.
Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; and circulates documentation to appropriate departments.
Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes.
Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.
Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.
Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.
Coordinates arrangements for various meetings: notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.
Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.
Performs other related duties as assigned.
Minimum Qualifications
High School diploma or GED required, Associate's degree in secretarial science or office administration preferred; supplemented by three years of responsible experience in secretarial, office administration, customer service or similar field (preferably in a municipal environment). Licenses and Certifications
May require possession and maintenance of valid State of Georgia Notary Public certification. Physical Abilities
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement
Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status. Visit Cobb County's
Employee Benefits
page to learn more. 01
Important instructions: Being truthful is the most important part of your pre-hiring process. The public expects public safety employees to be of good integrity, not innocent, but truthful about their past. In addition, honesty is important as public safety employees are often required to testify in court. Please remember this throughout your process. Absolute truthfulness is a must. Cobb County recognizes that drug experimentation is not uncommon. Prior drug usage is not an automatic disqualifier for public safety positions, however, dishonesty is. Remember: There will be no second chance if you lie on your application. You will be barred from employment if you are untruthful in your statements (written or verbal). You must answer every question. Do you understand these requirements?
Yes No
02
I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.
Yes No
03
I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.
Yes No
04
Are you legally eligible to work in the United States on an unlimited and unrestricted basis?
Yes No
05
Educational Background: Mark the highest level of education you have completed.
High School Diploma or GED Some College Associate Degree Bachelor's Degree Advanced Degree None of the above
06
If you have a college degree, what was your major area of study? Enter N/A if this does not apply. 07
How many years of experience do you have in administrative or clerical support?
No experience Less than three year of experience Three to five years of experience More than five years of experience
08
Please describe your experience in administrative or clerical support. Enter N/A if not applicable 09
Have you ever worked for a public or government agency?
Yes No
10
How many years of experience do you have using Microsoft Office Suite (Word, Access, Excel, etc.) in a workplace environment?
No experience Less than three years of experience Three to five years of experience More than five years of experience
11
Please describe your experience with Microsoft Office Suite (Word, Access, Excel, etc...) in a workplace environment. Enter N/A if not applicable. 12
Are you or have you previously been GCIC certified?
Yes No
13
Have you ever sold, traded or given away illegal drugs?
Yes No
14
If "yes", list type of drug and whether it was sold, traded or given away along with number of times. Enter N/A if not applicable. 15
Have you ever used marijuana or hashish in any form in the past (6) six months?
Yes No
16
If "yes", when was your last use? Enter N/A if not applicable 17
The elements for the selection process for all
non-sworn
applicants could include one or more of the following elements: written examination, skills testing, oral interview, medical examination and drug screening. A background investigation will also be conducted. This investigation may include a current check on the applicant's credit, criminal and driver history. All information provided in the application will be verified. Personal or verbal contact will be made with all reference supplied by the applicant and/or other sources. The applicant will be required to provide written explanations for any issues in questions brought forth during the background investigation.
I AGREE to the terms stated. I DO NOT AGREE to the terms stated.
18
The duration of the selection process will vary by applicant due to availability for appointments and other factors. The average time period for completion of all elements of the background process is approximately three months. Reapplication by any applicant previously removed from the process will be taken on a case by case basis specific to each applicant's situation and past reason for removal. I hereby acknowledge that if I elect to continue in the application process, all elements will be subject to
Cobb County Sheriff's Office's
Hiring Standards.
I agree to the terms stated. I DO NOT agree to the terms stated.
Required Question
$19.32 - $24.63 Hourly Location :
Sheriff's Office Marietta, GA Job Type:
Full-Time Job Number:
04357 Department:
Sheriff's Office Opening Date:
08/14/2025 Closing Date:
8/21/2025 11:59 PM Eastern Grade Code:
104
Position Information
The purpose of this classification is to provide administrative and secretarial functions to a large division or department in support of departmental operations.
Distinguishing Characteristics
While the essential functions are similar to those of an Administrative Specialist II, but there is more emphasis on a higher degree of interaction with various officials, and wherein client relations are more sensitive and considered critical to the division or department; Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required. Essential Functions
Coordinates and provides administrative/clerical support for an assigned department/division: processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative/clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts; and maintains confidentiality of departmental documentation and issues.
Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; and circulates documentation to appropriate departments.
Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes.
Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.
Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.
Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.
Coordinates arrangements for various meetings: notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.
Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.
Performs other related duties as assigned.
Minimum Qualifications
High School diploma or GED required, Associate's degree in secretarial science or office administration preferred; supplemented by three years of responsible experience in secretarial, office administration, customer service or similar field (preferably in a municipal environment). Licenses and Certifications
May require possession and maintenance of valid State of Georgia Notary Public certification. Physical Abilities
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement
Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status. Visit Cobb County's
Employee Benefits
page to learn more. 01
Important instructions: Being truthful is the most important part of your pre-hiring process. The public expects public safety employees to be of good integrity, not innocent, but truthful about their past. In addition, honesty is important as public safety employees are often required to testify in court. Please remember this throughout your process. Absolute truthfulness is a must. Cobb County recognizes that drug experimentation is not uncommon. Prior drug usage is not an automatic disqualifier for public safety positions, however, dishonesty is. Remember: There will be no second chance if you lie on your application. You will be barred from employment if you are untruthful in your statements (written or verbal). You must answer every question. Do you understand these requirements?
Yes No
02
I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.
Yes No
03
I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.
Yes No
04
Are you legally eligible to work in the United States on an unlimited and unrestricted basis?
Yes No
05
Educational Background: Mark the highest level of education you have completed.
High School Diploma or GED Some College Associate Degree Bachelor's Degree Advanced Degree None of the above
06
If you have a college degree, what was your major area of study? Enter N/A if this does not apply. 07
How many years of experience do you have in administrative or clerical support?
No experience Less than three year of experience Three to five years of experience More than five years of experience
08
Please describe your experience in administrative or clerical support. Enter N/A if not applicable 09
Have you ever worked for a public or government agency?
Yes No
10
How many years of experience do you have using Microsoft Office Suite (Word, Access, Excel, etc.) in a workplace environment?
No experience Less than three years of experience Three to five years of experience More than five years of experience
11
Please describe your experience with Microsoft Office Suite (Word, Access, Excel, etc...) in a workplace environment. Enter N/A if not applicable. 12
Are you or have you previously been GCIC certified?
Yes No
13
Have you ever sold, traded or given away illegal drugs?
Yes No
14
If "yes", list type of drug and whether it was sold, traded or given away along with number of times. Enter N/A if not applicable. 15
Have you ever used marijuana or hashish in any form in the past (6) six months?
Yes No
16
If "yes", when was your last use? Enter N/A if not applicable 17
The elements for the selection process for all
non-sworn
applicants could include one or more of the following elements: written examination, skills testing, oral interview, medical examination and drug screening. A background investigation will also be conducted. This investigation may include a current check on the applicant's credit, criminal and driver history. All information provided in the application will be verified. Personal or verbal contact will be made with all reference supplied by the applicant and/or other sources. The applicant will be required to provide written explanations for any issues in questions brought forth during the background investigation.
I AGREE to the terms stated. I DO NOT AGREE to the terms stated.
18
The duration of the selection process will vary by applicant due to availability for appointments and other factors. The average time period for completion of all elements of the background process is approximately three months. Reapplication by any applicant previously removed from the process will be taken on a case by case basis specific to each applicant's situation and past reason for removal. I hereby acknowledge that if I elect to continue in the application process, all elements will be subject to
Cobb County Sheriff's Office's
Hiring Standards.
I agree to the terms stated. I DO NOT agree to the terms stated.
Required Question