Umoja Biopharma
Executive Assistant
Umoja Biopharma is a game-changing biotech start-up with locations in Seattle, WA and Louisville, CO, focused on transforming the treatment of cancer with a novel integrated immunotherapy platform. Our vision is to develop off-the-shelf therapies capable of treating any tumor, any time. We are a diverse and growing team working in brand-new facilities in downtown Seattle, Washington, and Louisville, Colorado, and we are looking for innovative thinkers who are excited by groundbreaking science and technology, and passionate about squaring up to the challenges inherent to cutting edge drug development. We are committed to the principles of Diversity Equity and Inclusion and strongly invite applications from enthusiastic individuals who share our commitment and help position Umoja as a leader in this front. We at Umoja believe in the importance of stories; we are looking for great people to join our team to help us create more stories for ourselves, for you, and most importantly for patients and their families. Umoja Biopharma
Your Body. Your Hope. Your Cure. Position Summary
The Executive Assistant is responsible for providing comprehensive administrative and organizational support to the Chief Medical Officer, Chief Financial Officer, Head of BD, and Head of Research. They will also serve as our first point of contact for the SKI Center, our Headquarters in Seattle, WA. This position will report to the Chief of Staff, Head of Administration at Umoja. This position will partner with the Chief of Staff in providing overall site support for 60+ Umoja employees located at The SKI Center. The successful candidate will play a key role in all site administrative support and must provide exceptional internal customer service and office manager skills. They will need to balance this responsibility while also providing seamless support to the leadership members mentioned above. These leaders are key to the culture at the SKI and this role will be an extension of their leadership. The successful candidate will have unquestionable integrity and can handle highly sensitive, confidential information. They will also have initiative and take it upon themselves to make the SKI Center a great place to work. With exemplary organizational skills and a knack for precision and detail, this person is vital to the Administrative Team and the facility's daily operations. Core Responsibilities
Specific responsibilities include: Provide day-to-day administrative support to leaders, including calendar management, travel arrangements, submitting expense reports and other key responsibilities. Establish and maintain efficient office management processes. Assist the Chief of Staff and provide overall site support for 60+ Umoja employees. Consistently represent Umoja and The SKI Center in a professional manner. Regularly partner cross functionally with leadership and staff at all levels of the organization. Coordinate efforts across multiple time zones. Coordinate onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors. Efficiently and accurately process expense reports, contracts, check requests and other accounting forms. Manage logistics for Seattle based meetings, including AV/technical, location, catering. Attention to detail, excellent organization, prioritization, business writing and proofreading skills. Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities. Provide general office support, including reception, screening and directing email, reading, and routing mail, developing, and maintaining complex filing systems, photocopying, scanning, and faxing documents as needed. Ability to be self-directed and proactively assess problems and identify solutions. Other duties as assigned. Qualifications
The successful candidate will have: Minimum of 5 years of experience as an Administrative Assistant supporting VP level or above. The ability to proficiently navigate and troubleshoot a wide variety of computer software. Exceptional judgment and initiative in resolving problems and proactively making recommendations. Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Ability to work under pressure to meet tight deadlines, highly complex and often sensitive situations. The ability to work with all levels of the organization and handle highly confidential and sensitive information. Experience coordinating site events, offsites, and group activities. Experience working at a startup or have genuine interest in working at a startup. Demonstrated the ability to be highly accountable and reliable. Preferred Qualifications
Experience working within the biotech/pharmaceutical industry. Experience preparing and maintaining budget for office expenditures. Experience supporting diverse and multi-function leadership teams. You have generosity of spirit and a great sense of humor. Physical Requirements
Position may require long periods of sitting or standing in one place. The ability to work onsite a minimum of 4 days per week. Must be able to move items weighing up to 30 pounds. Salary Range
$96,900 - $119,700 Benefits Offerings
Umoja Biopharma offers its employees competitive Medical, Dental, and Vision plans. Additionally, we offer Umojians access to a 401k plan through Fidelity, with a 100% match up to their first 4% deferral. Umoja also provides a generous Paid Time Off policy, employee commuter benefits, and cell phone stipend.
Umoja Biopharma is a game-changing biotech start-up with locations in Seattle, WA and Louisville, CO, focused on transforming the treatment of cancer with a novel integrated immunotherapy platform. Our vision is to develop off-the-shelf therapies capable of treating any tumor, any time. We are a diverse and growing team working in brand-new facilities in downtown Seattle, Washington, and Louisville, Colorado, and we are looking for innovative thinkers who are excited by groundbreaking science and technology, and passionate about squaring up to the challenges inherent to cutting edge drug development. We are committed to the principles of Diversity Equity and Inclusion and strongly invite applications from enthusiastic individuals who share our commitment and help position Umoja as a leader in this front. We at Umoja believe in the importance of stories; we are looking for great people to join our team to help us create more stories for ourselves, for you, and most importantly for patients and their families. Umoja Biopharma
Your Body. Your Hope. Your Cure. Position Summary
The Executive Assistant is responsible for providing comprehensive administrative and organizational support to the Chief Medical Officer, Chief Financial Officer, Head of BD, and Head of Research. They will also serve as our first point of contact for the SKI Center, our Headquarters in Seattle, WA. This position will report to the Chief of Staff, Head of Administration at Umoja. This position will partner with the Chief of Staff in providing overall site support for 60+ Umoja employees located at The SKI Center. The successful candidate will play a key role in all site administrative support and must provide exceptional internal customer service and office manager skills. They will need to balance this responsibility while also providing seamless support to the leadership members mentioned above. These leaders are key to the culture at the SKI and this role will be an extension of their leadership. The successful candidate will have unquestionable integrity and can handle highly sensitive, confidential information. They will also have initiative and take it upon themselves to make the SKI Center a great place to work. With exemplary organizational skills and a knack for precision and detail, this person is vital to the Administrative Team and the facility's daily operations. Core Responsibilities
Specific responsibilities include: Provide day-to-day administrative support to leaders, including calendar management, travel arrangements, submitting expense reports and other key responsibilities. Establish and maintain efficient office management processes. Assist the Chief of Staff and provide overall site support for 60+ Umoja employees. Consistently represent Umoja and The SKI Center in a professional manner. Regularly partner cross functionally with leadership and staff at all levels of the organization. Coordinate efforts across multiple time zones. Coordinate onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors. Efficiently and accurately process expense reports, contracts, check requests and other accounting forms. Manage logistics for Seattle based meetings, including AV/technical, location, catering. Attention to detail, excellent organization, prioritization, business writing and proofreading skills. Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities. Provide general office support, including reception, screening and directing email, reading, and routing mail, developing, and maintaining complex filing systems, photocopying, scanning, and faxing documents as needed. Ability to be self-directed and proactively assess problems and identify solutions. Other duties as assigned. Qualifications
The successful candidate will have: Minimum of 5 years of experience as an Administrative Assistant supporting VP level or above. The ability to proficiently navigate and troubleshoot a wide variety of computer software. Exceptional judgment and initiative in resolving problems and proactively making recommendations. Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Ability to work under pressure to meet tight deadlines, highly complex and often sensitive situations. The ability to work with all levels of the organization and handle highly confidential and sensitive information. Experience coordinating site events, offsites, and group activities. Experience working at a startup or have genuine interest in working at a startup. Demonstrated the ability to be highly accountable and reliable. Preferred Qualifications
Experience working within the biotech/pharmaceutical industry. Experience preparing and maintaining budget for office expenditures. Experience supporting diverse and multi-function leadership teams. You have generosity of spirit and a great sense of humor. Physical Requirements
Position may require long periods of sitting or standing in one place. The ability to work onsite a minimum of 4 days per week. Must be able to move items weighing up to 30 pounds. Salary Range
$96,900 - $119,700 Benefits Offerings
Umoja Biopharma offers its employees competitive Medical, Dental, and Vision plans. Additionally, we offer Umojians access to a 401k plan through Fidelity, with a 100% match up to their first 4% deferral. Umoja also provides a generous Paid Time Off policy, employee commuter benefits, and cell phone stipend.