Kelvin Group
Project Assistant - Remote
JS Compliance is seeking a Project Assistant to add to the team! This role performs all core PSM/RMP duties
including leading monthly client meetings, conducting compliance audits, managing Management of Change (MOC) processes, and maintaining compliance documentation
while receiving regular guidance and review from a Sr. Project Manager. This role is ideal for someone who is capable of leading projects but is still developing full independence in technical and regulatory decision-making. Key Responsibilities
Serve as the primary point of contact for assigned clients. Prepare agendas, materials, and follow-up tasks for monthly PSM team meetings. Lead monthly PSM meetings to review compliance progress, action items, and program priorities. Maintain proactive communication with clients via email, phone, and virtual meetings. Conduct PSM/RMP gap assessments, compliance audits, and SOP reviews. Review client documentation for accuracy and regulatory alignment; escalate complex findings for Sr. PM input. Track and monitor progress toward closing compliance gaps using APSM and SharePoint. Initiate and manage MOCs from start to closeout. Identify required documentation updates and coordinate with client teams. Obtain Sr. PM review for major or complex changes. Lead incident and near-miss investigations, ensuring documentation is complete within required timeframes. Track related action items and follow up to ensure closure. Submit final investigation documentation for Sr. PM review and approval. Track Emergency Action Plan (EAP) and Emergency Response Plan (ERP) drill schedules. Ensure drill evaluations are documented and related action items are tracked to closure. Consult Sr. PM on deficiencies or best practice improvements. Draft and customize PSM/ARM procedures and forms using approved templates. Work with client teams to implement new or updated procedures. Submit final drafts to VP of TPSM for review and approval. Track contractor compliance documentation and safety evaluations. Ensure contractor safety records meet client requirements. Escalate complex contractor safety concerns to Sr. PM. Assign and track tasks in Monday.com for internal coordination with PM Assistants. Maintain organized documentation in APSM and SharePoint. Prepare compliance status reports for clients and leadership as requested. Perform other related duties and special projects as assigned to support client compliance and organizational goals. Skills, Knowledge and Expertise
13 years of experience in safety, compliance, technical project management, or related fields (internships or relevant training accepted). Knowledge of OSHA PSM and EPA RMP regulations preferred; ammonia refrigeration experience a plus. Strong organizational and time management skills with the ability to balance multiple clients and priorities. Proficiency in Microsoft Office Suite and ability to learn industry-specific software (APSM, SharePoint, Monday.com). Strong written and verbal communication skills. Benefits
Eligible for healthcare benefits on Day 1 of employment: Medical, dental, vision, and prescription drug coverage Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA) Health Savings Account (HSA) Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life Accident Hospital Indemnity Company-paid Short and Long-term Disability Insurance Pet Insurance Employer matched 401(k) saving plan (with Roth option) Weekly paycheck Generous paid holiday schedule (11 days per year) Paid time off (vacation + sick time) Learning & Development programs Employee Referral Bonus Program Tuition Reimbursement EOE
Disability/Veterans About JS Compliance
JS Compliance is a leader in the field of industrial and commercial mission-critical mechanical services, process safety management and environmental compliance. Our turnkey solutions provide Design/Installation and Ongoing Service and Preventative Maintenance of world-class mechanical systems for leaders in the Food and Beverage, Cold Storage, Pharmaceutical, Educational, Health Care, and Process industries. Once engaged with our customers, we assist business owners achieve mandated health, safety, environmental and regulatory compliance standards.
JS Compliance is seeking a Project Assistant to add to the team! This role performs all core PSM/RMP duties
including leading monthly client meetings, conducting compliance audits, managing Management of Change (MOC) processes, and maintaining compliance documentation
while receiving regular guidance and review from a Sr. Project Manager. This role is ideal for someone who is capable of leading projects but is still developing full independence in technical and regulatory decision-making. Key Responsibilities
Serve as the primary point of contact for assigned clients. Prepare agendas, materials, and follow-up tasks for monthly PSM team meetings. Lead monthly PSM meetings to review compliance progress, action items, and program priorities. Maintain proactive communication with clients via email, phone, and virtual meetings. Conduct PSM/RMP gap assessments, compliance audits, and SOP reviews. Review client documentation for accuracy and regulatory alignment; escalate complex findings for Sr. PM input. Track and monitor progress toward closing compliance gaps using APSM and SharePoint. Initiate and manage MOCs from start to closeout. Identify required documentation updates and coordinate with client teams. Obtain Sr. PM review for major or complex changes. Lead incident and near-miss investigations, ensuring documentation is complete within required timeframes. Track related action items and follow up to ensure closure. Submit final investigation documentation for Sr. PM review and approval. Track Emergency Action Plan (EAP) and Emergency Response Plan (ERP) drill schedules. Ensure drill evaluations are documented and related action items are tracked to closure. Consult Sr. PM on deficiencies or best practice improvements. Draft and customize PSM/ARM procedures and forms using approved templates. Work with client teams to implement new or updated procedures. Submit final drafts to VP of TPSM for review and approval. Track contractor compliance documentation and safety evaluations. Ensure contractor safety records meet client requirements. Escalate complex contractor safety concerns to Sr. PM. Assign and track tasks in Monday.com for internal coordination with PM Assistants. Maintain organized documentation in APSM and SharePoint. Prepare compliance status reports for clients and leadership as requested. Perform other related duties and special projects as assigned to support client compliance and organizational goals. Skills, Knowledge and Expertise
13 years of experience in safety, compliance, technical project management, or related fields (internships or relevant training accepted). Knowledge of OSHA PSM and EPA RMP regulations preferred; ammonia refrigeration experience a plus. Strong organizational and time management skills with the ability to balance multiple clients and priorities. Proficiency in Microsoft Office Suite and ability to learn industry-specific software (APSM, SharePoint, Monday.com). Strong written and verbal communication skills. Benefits
Eligible for healthcare benefits on Day 1 of employment: Medical, dental, vision, and prescription drug coverage Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA) Health Savings Account (HSA) Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life Accident Hospital Indemnity Company-paid Short and Long-term Disability Insurance Pet Insurance Employer matched 401(k) saving plan (with Roth option) Weekly paycheck Generous paid holiday schedule (11 days per year) Paid time off (vacation + sick time) Learning & Development programs Employee Referral Bonus Program Tuition Reimbursement EOE
Disability/Veterans About JS Compliance
JS Compliance is a leader in the field of industrial and commercial mission-critical mechanical services, process safety management and environmental compliance. Our turnkey solutions provide Design/Installation and Ongoing Service and Preventative Maintenance of world-class mechanical systems for leaders in the Food and Beverage, Cold Storage, Pharmaceutical, Educational, Health Care, and Process industries. Once engaged with our customers, we assist business owners achieve mandated health, safety, environmental and regulatory compliance standards.