City Personnel
Job Description
Job Description
Are you an exceptionally organized, proactive multitasker who thrives in a fast-paced office setting? We’re seeking a committed
Administrative Assistant
to support executive leadership and ensure smooth day-to-day operations. This is an important role for someone with excellent communication skills and a talent for keeping processes efficient and on track.
If you are an experienced Administrative Assistant seeking your next career opportunity, we encourage you to apply! Company Highlights:
Competitive annual salary ranging from $55,000 to $65,000 Energetic, fast-moving work environment with a collaborative team culture Opportunity to work across departments while directly supporting leadership Convenient location with onsite parking
Responsibilities for the Administrative Assistant:
Manage and coordinate executive calendars, schedule meetings, and arrange travel itineraries Draft and handle professional correspondence, follow-ups, meeting minutes, and agendas Prepare and organize reports, presentations, and documents for both internal and external purposes Serve as the first point of contact for guests, phone calls, and office visitors Order and maintain office supplies and equipment inventory Plan and coordinate company-wide meetings, staff gatherings, and off-site events Oversee incoming and outgoing mail, courier services, and postage accounts Maintain cleanliness and organization of shared office areas Handle local errands such as check pickups, material deliveries, and mail drops Provide logistical support for the team and assist with ad hoc administrative tasks Support expense tracking, receipt coding, and reimbursement processes Assist with light project coordination, internal research, and cross-department support
Qualifications for the Administrative Assistant:
Associate’s or bachelor’s degree preferred Minimum of 5 years’ experience in an administrative or executive support role Experience in professional services, construction, or engineering environments is a plus Proficient in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling tools Reliable transportation is required for local errands Excellent communication, organizational, and multitasking skills Professional demeanor with the ability to manage confidential information discreetly
Submit your resume today for immediate consideration! Want to explore more exciting job opportunities?
Click here Please Note:
City Personnel offers extended interview hours from 7 am-7 pm ** upon request
City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI . For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match! City Personnel is an Equal Opportunity Employer.
We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at
admin@citypersonnel.net. Ind123
Job Description
Are you an exceptionally organized, proactive multitasker who thrives in a fast-paced office setting? We’re seeking a committed
Administrative Assistant
to support executive leadership and ensure smooth day-to-day operations. This is an important role for someone with excellent communication skills and a talent for keeping processes efficient and on track.
If you are an experienced Administrative Assistant seeking your next career opportunity, we encourage you to apply! Company Highlights:
Competitive annual salary ranging from $55,000 to $65,000 Energetic, fast-moving work environment with a collaborative team culture Opportunity to work across departments while directly supporting leadership Convenient location with onsite parking
Responsibilities for the Administrative Assistant:
Manage and coordinate executive calendars, schedule meetings, and arrange travel itineraries Draft and handle professional correspondence, follow-ups, meeting minutes, and agendas Prepare and organize reports, presentations, and documents for both internal and external purposes Serve as the first point of contact for guests, phone calls, and office visitors Order and maintain office supplies and equipment inventory Plan and coordinate company-wide meetings, staff gatherings, and off-site events Oversee incoming and outgoing mail, courier services, and postage accounts Maintain cleanliness and organization of shared office areas Handle local errands such as check pickups, material deliveries, and mail drops Provide logistical support for the team and assist with ad hoc administrative tasks Support expense tracking, receipt coding, and reimbursement processes Assist with light project coordination, internal research, and cross-department support
Qualifications for the Administrative Assistant:
Associate’s or bachelor’s degree preferred Minimum of 5 years’ experience in an administrative or executive support role Experience in professional services, construction, or engineering environments is a plus Proficient in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling tools Reliable transportation is required for local errands Excellent communication, organizational, and multitasking skills Professional demeanor with the ability to manage confidential information discreetly
Submit your resume today for immediate consideration! Want to explore more exciting job opportunities?
Click here Please Note:
City Personnel offers extended interview hours from 7 am-7 pm ** upon request
City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI . For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match! City Personnel is an Equal Opportunity Employer.
We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at
admin@citypersonnel.net. Ind123