DuCharme McMillen and Associates, Inc.
Administrative Assistant
DuCharme McMillen and Associates, Inc., Austin, Texas, United States, 78799
As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof:
2025 Great Places to Work Certified
Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
Company paid parental leave
Generous time off package
Multiple benefit plans, eligibility begins on day one of employment
Culturally focused on work/life balance, mental health, and the overall wellness of our employees
Position Summary
The Administrative Assistant provides administrative support to the members of the Property Tax team by planning and accomplishing the necessary administrative functions. Responsible for the administrative support, updating, and processing reports, expense reconciliations, scheduling meetings, coordinating travel, and supporting leadership in performing assessment reviews.
Essential Duties and Responsibilities Prepare and manage documents, including formatting and editing letters, reports, spreadsheets, and all necessary documents from information provided Collects and organizes client data, updates and maintains organized client files, and generates client reports Communicate with assessors and tax collectors regarding assessment notices, valuations, tax bills, refunds, and appeal deadlines Calculate and process reductions obtained and perform follow-up billing Schedule and organize meetings and prepare meeting materials Provide account history reports, maintain files, and databases Create and update management reports on a regular basis Provide administrative support to team members including but not limited to coordinate and maintain meeting rooms, maintain postage machine, update office signage, and manage employee lounge Assist with travel arrangements and prepare expense reports Maintain and order office supplies, research vendors, and manage or update contracts with vendors Assist with new hire onboarding
Non-
Essential Duties and Responsibilities
Provide support for processing billings as needed Perform other duties as assigned
Education and Qualifications High school diploma or equivalent required 0-4 years' administrative experience in a professional business environment required Ability to work independently to complete work assignments with minimal direct supervision Requires a high level of interpersonal skills to handle sensitive and confidential information Strong verbal and written communication skills Intermediate to advanced level knowledge of Word, Excel, Outlook, and PowerPoint Organization skills and ability to multi-task
#LI-JS1
#LI-ONSITE
The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment.
It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at HRDepartment@dmainc.com or 800-309-2110 and choosing selection 6.
Position Summary
The Administrative Assistant provides administrative support to the members of the Property Tax team by planning and accomplishing the necessary administrative functions. Responsible for the administrative support, updating, and processing reports, expense reconciliations, scheduling meetings, coordinating travel, and supporting leadership in performing assessment reviews.
Essential Duties and Responsibilities Prepare and manage documents, including formatting and editing letters, reports, spreadsheets, and all necessary documents from information provided Collects and organizes client data, updates and maintains organized client files, and generates client reports Communicate with assessors and tax collectors regarding assessment notices, valuations, tax bills, refunds, and appeal deadlines Calculate and process reductions obtained and perform follow-up billing Schedule and organize meetings and prepare meeting materials Provide account history reports, maintain files, and databases Create and update management reports on a regular basis Provide administrative support to team members including but not limited to coordinate and maintain meeting rooms, maintain postage machine, update office signage, and manage employee lounge Assist with travel arrangements and prepare expense reports Maintain and order office supplies, research vendors, and manage or update contracts with vendors Assist with new hire onboarding
Non-
Essential Duties and Responsibilities
Provide support for processing billings as needed Perform other duties as assigned
Education and Qualifications High school diploma or equivalent required 0-4 years' administrative experience in a professional business environment required Ability to work independently to complete work assignments with minimal direct supervision Requires a high level of interpersonal skills to handle sensitive and confidential information Strong verbal and written communication skills Intermediate to advanced level knowledge of Word, Excel, Outlook, and PowerPoint Organization skills and ability to multi-task
#LI-JS1
#LI-ONSITE
The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment.
It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at HRDepartment@dmainc.com or 800-309-2110 and choosing selection 6.